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What is Medical Transcription Service?

September 12, 2019

In the medical industry, documentation of every minor to major details of every case is crucial. It has always helped the industry to evolve and be able to conquer diseases that were once thought to be incurable. A case history allows researchers from all over the world to understand, analyze, and find answers to any unpredictable situation. These documents are also used for educational purposes.

However, it is not always possible for a doctor or nurse or any other healthcare professional to take out the time and write down all the details of their cases or other significant activities from their daily schedule. Especially when their plates are already full of other epoch-making activities. That was the reason recording reports came into place. Such recordings allowed the medical professionals to smoothly go on with their day-to-day activities without worrying about creating physical reports, as these voice files can be sent for transcription for proper documentation.  

Medical Transcription Services:

Medical Transcription (MT) is the process of documenting all the details by transcribing voice-recorded medical reports that are dictated by physicians, nurses and other healthcare practitioners. An MT includes voice files of everything from the dictation of chart reviews, operations, office visits, emergency room visits, diagnostic imaging studies to a final summary of a case.

As recorded reports reduce medical professionals’ burden, it is still a lengthy and time-consuming task for which many medicals, clinics, and doctors hire another staff. However, hiring people only for transcription work can be an expensive deal with their training, payroll, other benefits, sick pay, etc. 

Medical Transcription Services are made to reduce such hassles. These outsourcing services boast skilled and experienced professionals who can provide high-quality transcriptions promptly. 

A medical transcription service, like Eyered, does not only reduces medical industries’ expenses but also offers security and accuracy of content while keeping all the medical laws and best practices in mind. To understand why a medical transcription service can be the best decision for any medical organization’s growth, let’s have a look at how these services work to provide accurate and high-quality content.

How Medical Transcription Service Works

To provide medical organizations with accurate and secure medical transcriptions these services make sure that every transcriptionist on these projects has knowledge, skills, and experience. They also have an error-proof process to ensure reliable and high-quality medical transcription.  

  1. Medical dictation –
    Voice files are received in one of these formats;
    a. Pre-recorded digital files that can be uploaded on the safe server of the service provider
    b. Live recordings over calls through toll-free lines

  2. Secure transfer –
    The major concern of any medical institute is keeping their patients’ confidentiality when they outsource MT. That’s why it is the highest priority of medical transcription services like Eyered. They make sure all the voice files received by them go through a strict security measure. To provide the clients with the at most satisfaction these services operate in HIPPA compliance. Along with that, they also follow international security regulations, use updated security software, and keep all the transcription work in house to make sure seal-proof protection of the data.

  3. Transcription –
    Once these voice files are received, the transcription process gets started. A qualified and experienced team of transcriptionists who are familiar with the medical terminology are assigned to the project.

  4. Quality Control –
    The final copy of the medical transcription goes through a diligent Quality Control team to ensure the accuracy of the transcription. Every document is checked for errors, and any required corrections are made there. Once ensuring the highest quality of the transcription it gets saved on a secure server.

  5. Saved on Secure Server/EMR/EHR –
    The final copy from quality control team gets stored on a secured server or uploaded to clients’ EMR/EHR per their requirements. No data goes beyond these confines in any shape or form.

  6. Delivered to Provider –
    The files saved on a secured server are then sent to the clients or as mentioned above uploaded on EMR/EHR.

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