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May 22, 2019

Top 5 Tips and Tricks to Improve Your Dictation services

Precise translation of clinical notes begins with great dictation; however there are numerous different components that additionally add to dictation services quality. As a doctor or medicinal office utilizing transcription, you are very much mindful of the possibly genuine legitimate, monetary, and persistent well being impacts that deciphering errors can cause. Translated reports are a piece of the medical record and should be exceedingly exact.

Step by step instructions to Do Dictation Properly

This obliviousness (no offense) about how to do dictation services appears in various courses in young lawyers

The first is that their dictated material tends to be of very high caliber. Inalienably, obviously, there is nothing amiss with delivering high caliber dictated substance. Be that as it may, all around, the spotlight at University is on dictated language, and subsequently youthful legal advisors can frequently be deficient in the region of talk.

Besides, the procedure that youthful legal advisors are familiar with receiving to create dictated material is a long way from the most effective procedure.

That is not astonishing, on the grounds that graduate school requires a to a great extent autonomous technique. It is additionally a clear procedure. You may have four or five subjects at any one time, with maybe a couple of assignments to do, some contact hours to visit, and some investigation to finish.

That is obviously unique to lawful practice where you will have many records, many customers, calls to reply, advertising to do, organizing occasions to go to, backing to take part in, organization to finish, and individuals to work with.

The two conditions couldn’t be progressively unique, and thus nor should the procedures used to create the work be the equivalent.

For what reason Don’t We Teach Dictation?

Sadly dictation is seen as a bygone procedure, one that is evidently needy upon the “antiquated” secretarial framework and one which legal advisors have a great deal of inconvenience getting a handle on.

In any case, whenever done appropriately, dictation can immensely improve your efficiency and free you up to do higher esteem undertakings, alter increasingly complex reports, and to create associations with existing customers, prospects, and extending a system for the most part.

Likewise – regardless of whether you don’t have a secretary, dictation services are on the rise.

They Didn’t Teach you Dictation Services, however we will

We perceive that there are a great deal of legal advisors out there who may give dictation a go on the off chance that they realized where to begin.

In any case, that is just the situation on the off chance that they have the best possible aptitudes to do it.

So we will build up this manual for give you a far reaching outline of dictation, how to direct, how to utilize a dictaphone, how to approach progressively complex records and for the most part how you can improve your efficiency through the transcription procedure in a pragmatic manner.

The most effective method to dictate or to go with dictation services– In a Nutshell

Disclosing to you how to direct is somewhat similar to revealing to you how to talk. The most ideal route for you to improve is to get it done. Be that as it may, here we go:

A bit of planning goes far – have a system before you start;

Try not to hold the mouthpiece straight facing your mouth – the additional static clamor will bother your secretary, or acquaint mistakes with your product;

Talk unmistakably, yet quickly – there’s actually no motivation to pace yourself, except if your mouth is going quicker than your mind;

Guarantee that you plainly direct accentuation – it might sound senseless, yet it’s the most ideal approach to get the item looking as close as conceivable to conclusive when you see it.

Starting – Starting your Dictation

So in case you will figure out how to manage how about we start with the essentials.

Any transcription you do should be done from the point of view that the individual composing for you doesn’t have a clue what you know.

What we mean is that transcription services should be something that is versatile, so that in case you’re secretary or typist is away, there are no suspicions contained inside the dictation which imply that it will end up wasteful from individuals asking you inquiries constantly.

When questions, elucidations, issues or vulnerabilities begin to crawl into your transcription (specifically generally clear dictation – the issue is less perceptible with longer increasingly complex records), it turns out to be drastically less proficient and impacts upon the profitability picks up that you may somehow have. In the event that you are doing dictation services appropriately, at that point you are doing it in a manner that improves effectiveness and efficiency – not the manner in which that makes disappointment and includes cost.

That implies that in case you’re going to manage something you have to give the majority of the basic material toward the begin which the individual composing the report needs so as to create the record. Hence you have to comprehend your association’s frameworks and methodology for archive creation. On the off chance that you don’t have the foggiest idea what data you’re secretarial typist needs before making an archive that how might you give data to them?

A male and female doctor during dictation

Presently, customarily, the data that is required for any report will be quite standard. You are going to need to give somebody the record number, maybe the customer name, the beneficiary’s name and address except if it tends to be found effectively on the record wherein case give those directions, it additionally implies that you will need to give the right name of the report. In the event that you are not giving these things, at that point you have to give directions about where they can be found or if nothing else enough data that no further enquiry is required.

A letter is the most clear precedent. In any case, in the event that you need the letter to be sent by copy, at that point it is conceivable there may be an alternate point of reference for that procedure and you have to reach subtleties ought to be utilized. Dictations may be sent by post, by hand conveyance, by copy, by email. Numerous organizations have distinctive point of reference beginning stages for every one of those various methods of conveyance.

Likewise, you have to furnish to typist with data that is important so as to guarantee that any documentations on the archive are right. That may mean you have to indicate that it is to pass by enrolled post. It may likewise mean you have to request that the individual put a pressing documentation on the letter, or imprint it “without preference” or something like that.

In Summary, Good Dictation and Work Habits are Key

Past creating clear sound, accomplishing fantastic translation results likewise expects consideration regarding work process subtleties, for example, giving total and right data, clear recognizable proof of any STAT or changed reports, alarming the transcriptionist to exceptional directions, and secure transmission of documents. Getting this angle right spares time and disappointment for both the creator and the transcriptionist, and decreases the potential for blunders.

By: Anna williams Category: blog
May 8, 2019

The Significance Of Radiology Transcription

All About Radiology Transcription:
Radiology is a branch in medical science that helps to achieve recovery or healing breakthroughs, promoting wellness, and assisting doctors in arriving at exact diagnostic decisions.
Basically, in radiology, we study the images using radiation emission towards diagnosis. The modern imaging technology plays an important role in it, it helps the pinpoint the patient’s condition exactly while supporting proper treatment that avoids the diseases getting worse.

The Parameters that aid exact Radiology transcription:
Depending upon the patients’ requirements and the preference of the radiologists, the transcription can be produced in many formats actually in varied formats. The main goal is to come up with expert transcriptionists those are reliable and offer convenience to the practitioners.

There are the following factors, based on which the diagnostic report can be prepared:
– Case Background in Detail,
– Diagnosis Method,
– The Imaging Technology Used,
– Full Observations,
– Final Report/ Findings.
Radiology transcription involves such crucial and complex elements in it, the radiology transcriptionists need to be trained to manage highly sensitive reports and experienced to produce clear and loud reports.

Skills Required From a Radiology Transcriptionist:
The radiology transcription consists of several specialty areas in it like Orthopedics, Immunology, Pulmonology, and cardiology. For working in such crucial departments, the radiology transcriptionists are expected to possess expertise in as many medical specialties as possible. They should also be capable of furnishing all the critical issues in a proper and distinct way that can be completely understood by the radiologist.

The Following Credentials Needed By the Radiology Transcriptionists:
– Must have medicine related qualification or should have years of experience in radiology dictation service,
– Should be familiar with medical information technologies and software also,
–  Should have excellent listening and understanding skills,
– Should be capable of working under pressure,

– Should have strong reporting and typing skills.

Eyered Transcription has been providing radiology transcription services for 20 years.

Medical radiology Transcription reports- How It Works:
A radiologist records all the observations of the clinic into a palm help digital recorder. When the dictation of the radiology report completes, using the USB feature of the digital recorder, the dictation is smoothly transferred to the personal computer. Then it is uploaded to the server. Eyered then transcribes your report into the written documents and notifies you through Mail when the report is complete. You simply log in to your account and download the report simply.

Our Clients who use medical Transcription for Radiology Transcription:
Clients who need medical transcription services for radiology transcription include Neurology, Pathology, Radiology, Pharmacology, Intensive care units, and urology departments from the noted clinics and hospitals and specialty practices in the United States.

Medical Transcription Transmission of Radiology Transcription:
The transcribed radiology reports can be transmitted to you by secure FTP, fax, secure download, secure encrypted Email, and also the hard copy delivery. We strictly follow all HIPAA rules and regulations in dealing with the sensitivity and privacy of your radiology transcription.

Turn around time for Radiology Transcription:
As a transcription provider company, we understand your need for the transcription of your radiology reports.

Digital Recorders Used in Radiology Reports:
Olympus, Dictaphone, Sony, Radio Shack, and Sanyo are the recorders that are generally used for radiology transcription. From your digital recorder, you can simply transfer your radiology report to your computer and simply by login in our server you can upload your radiology files.

Why Should You Outsource Radiology Transcription:
Outsourcing transcription services is a hot topic in the health sector today. It has also become a need in order to cut the cost and improve efficiency. As radiology transcription is a very sensitive transcription, it needs to be transcribed from a very experienced and reputed medical transcription agency or company. As always the urgent nature of treatment demands rapid processing of medical imaging scanning results. Transcription companies specialized in radiology transcription like Eyered Transcription can rise to the particular demands and provide the services in time. If you hire an established service provider company, you will be free from all the concerns like the security of the patient’s information and many more things.
    The big advantage of an outsourcing company to partner with is that you can have round-the-clock support. The excellent level of quality and accuracy are another advantage.

X-ray for radiology transcription



Benefits of Outsourcing Radiology Reports:
– The medical transcription services contract can be negotiated for all the terms like short term, long term, and high volume accounts.
– There are no geographical locations – we serve clients in need of transcribing radiology transcription all over the world.
– The completed radiology transcription can be downloaded from our servers 24 hours a day, 7 days a week, 365 days a year.
– All medical transcriptionist do through security screening and HIPAA training.

Why Choose Eyered Transcription For the Radiology Reports:
Eyered Transcription has been consistently producing professional and accurate radiology transcription with a fast turnaround.  We do not outsource the medical transcription to other countries. All the services are performed on the U.S soil and we only hire the medical transcriptionist who have extensive knowledge of the terminology used in the radiology reports. Eyered Transcription follows the HIPAA guidelines and we also work with an  EMR ( electronic medical records) and merge your radiology report dictation into the EMR system of your choice.
 Hiring Eyered Transcription will eliminate the need to hire a medical transcriptionist especially for radiology transcription. It will also cut the cost of you like working space

By: Anna williams Category: blog
April 24, 2019

TIPS TO FOLLOW BEFORE CHOOSING A MEDICAL TRANSCRIPTION COMPANY

Selecting the best medical transcription service provider for your practice will play a very vital role because it will have a substantial impact on the efficiency of your healthcare services. As the healthcare industry is growing, it has started including very advanced and latest technologies. Nowadays, healthcare providers, including the doctors, surgeons, nurses, clinical psychologists, etc have also the pressure to adopt the latest knowledge and technology to provide the best possible treatment to the patients. Apart from the treatment of patients, they also need to maintain the health records of the patients to keep up with the HIPAA – compliance standards. So, hospitals, clinical labs, and physicians require services for medical transcription in the United States to transcribe their recorded material to the HIPPA-compliant format.
The increasing demand for medical transcription services has resulted in the growing number of medical transcription companies. With so many options available there, everyone can get confused while choosing a service provider for the record-keeping process. The most important thing that a client needs from a medical transcription company is quality work. The quality of work consists of many portions like timely billing, physician satisfaction, and patient care, HIPAA Compliance, and joint commission accreditation.

Here are the following tips to follow in choosing the medical transcription for superior medical transcription services:
1) Innovative Technology:
The company should be financially stable enough to provide your facility with the latest technology that is the basic requirement of the market today. Having technical infrastructure for a company is necessary to keep pace with the demands of the customers. As more facilities move towards an Electronic Health Record (EHR) a company that can provide the integration to the EHR along with the tools for physicians and staff to navigate the system to be able to track remotely.

Certified Transcriptionist and specialty experience:
Sometimes you need the documents transcribed might be very different from those of other specialties, so it’s very essential to ensure the company you contract with has experience serving your specialty. It can be done by checking references and asking to see the examples of their past work for your field. If the company provides you with a list of references, they can be the probably only the favorable ones. You can also check whether the company employs certified medical transcriptionists who are well-trained and experienced.
Once you have chosen the medical transcription company to work with, you can start dictating. There are numerous ways to do this and methods might vary based on the service you have selected. Sometimes, physicians dial-in to the company’s database by phone and dictate into the system, where a transcriptionist gets the access the recording and gets to work creating the written record. Most of the times, doctors use an audio recorder and digitally upload the files to the transcription service. You can also send recorded tapes through snail mail, but it might impact the overall turnaround time. Physicians are using the software and employing transcription services more as proofreaders and editors, too.

3) Offshore and Domestic Services:
Another consideration for a medical transcription company is how much transcription it performs domestically and how much it is offshoring. Sometimes duplication results in a cheap rate, but sometimes at the price of accuracy. You should also consider your needs, if the majority of the transcribed documents are for use only, maybe going with an offshore -heavy service is for you. If the documents need to be transcribed must be perfectly accurate. Like communications with other providers and health systems, obviously, you will want the transcription to be done domestically.

4) You should pay for only What you need:
Most of the medical transcription companies pride themselves on flashy features and optional components. While some might be useful for you or your staff, it’s worth considering if someone really needs all the bells and whistles. If all you need is effective, accurate transcription, then only pay for the basic package. As always, inquire about the level of support you can expect from the medical transcription company if something goes wrong.
“Some companies can be very expensive and want to give you all the bells and whistles when you only need the basic package”, First of all, you need to get to know how much it will cost, is it a one-time price or do you pay for the software/hardware and then a monthly or yearly fee.

TIPS FROM EXPERTS:
You Should Spell Everything Correct in the Contractual Terms:
When you are negotiating with any third-party service, it’s very essential to know exactly what you can expect from them for what cost. It means taking the time to sit down and negotiating the contract that you need line by line. It can be an arduous task to make sure every last detail, even you may also use the terms of the contract to hold the organization accountable for its performance. You should always try to build quality metrics into the contract.

You Should Make Sure That The Software interfaces With Your Existing System Smoothly:
The software that we might use, either in our own or in conjunction with a medical transcription service, should be compatible with our Electronic Health Records (EHR). Today when the healthcare industry is increasing rapidly in the digital world, the ability to generate and share records across platforms – both in our office and other provider’s offices – is invaluable. Softwares those are required for the transcription process need to be able to communicate properly with all the electronics aspects of your practice.

Try To Focus On Getting As Short A Term As Possible:
Finally, you should try your best to negotiate the short contract, search for a medical transcription company that can offer a monthly subscription. Some companies try to lock in the longer term contracts, but it’s best to talk them to one year or less. If you see their medical transcription service first, and you are satisfied, then you can obviously extend the contract in the future

By: Anna williams Category: blog
April 12, 2019

What Is IME Transcription? Some DO’s and DON’Ts Of an IME Report


IME Transcription stands for Independent Medical Evolution transcription. It is a comprehensive review of the medical report of a patient performed by a doctor not earlier involved in the patient’s care.
     It is usually performed for a legal purpose, such as evaluating eligibility for the worker’s compensation or benefits or disability benefits related to an accident or an injury. The qualified medical evolution is the same thing as an IME.

IME transcription covers the following topics:
– Entire description of the patient’s medical treatment including a full review of available records,
– Physical examination,
– Consider the additional report reported by the private investigator,

– Determining as to whether the patient is going through the permanent disability or it’s nature and degree.

The format of IME report is very different than any other report type. It becomes very essential to obtain a model report or template to use as a starting point, even though the sections dictated may vary.
If we talk in brief that what is the exact process through which it goes. It includes the following sections:
1) Introduction:
The first that an IME does is to mention the full name of the patient, the exact date of injury or the onset of the report, and the purpose of the report. If it is related to any insurance or disability claim, a case number is given.
Re: Patient, Unfortunate
DOB: DD/MM/YEAR
Case#: 12345678
Date of Injury: DD/MM/YEAR
Date of Checkup: DD/MM/YEAR
The first paragraph of the report compiles the purpose of the report.
2) History and Current Complaints:
The case history can be given in the single large section titled history or be classified in the subheadings. It provides detail about who the patient is and how he reached to be in his current situation. If the injury is employment related, it will definitely include the work history going back for years.
   There are many subheading used in the history portion including past medical and surgical history, family history, and social habits. Each and every encounter with the medical transcription provider may be listed by date and time.
 When the compensation is sought for the disability, a great deal of attention is focused on the patient’s physical and mental capabilities before and after the incident.
Almost anything can be included, if the requestor hired a private investigator to follow the patient around the watch.
If anyone has the slightest doubt about a word or phrase, can flag it for the dictator review.

3) Physical Findings:
IME is purely based on the review of the records, but many times  there’s an in-person examination as well. This exam is limited to body parts/systems related to the reason for IME but can go on to detail, resulting like Hand grip strength, circumferential measurements of both upper extremities showed left arm, left forearm, right arm, and right forearm.

4) Diagnostic Studies:
The examiner reviews and comments on the results of laboratory tests, MRIs, and other diagnostic studies. This discussion may be under such kinds of headings or also can be incorporated into another section.

5) Medical Records Review:
An IME often includes the documents that the examiner reviews as a part of the evaluation. Such documents contains the reports from workplace visit, treatments, and diagnostic procedures the
patient received. The record list may be dictated near the starting of the report as part of the introduction or just before the examiner renders the conclusion.

Conclusion:
This is the place where IME reports get widely divergent. The resulting conclusion consist one of three formats.
– Simple Yes/No
– A series of answers to specific questions
– A series of subheading related to rating degree of disability.

Physician Certification:
A report that is especially created for the legal use often conclude with a physician certification. It consists of a few lines that explains the examiner’s credentials, followed by a place for the examiner to date and sign the report and attest to its accuracy. It can be added to the document after the transcription or as part of the transcription.

An Independent Medical Evaluation (IME) reports doesn’t come only with a lot of pressure, it also requires meticulousness. While we want to serve our clients. it’s never a good idea to sacrifice the integrity of your IME report by making mistakes.



Here are some of the DO’s and DON’Ts of a good IME Transcription report.
5 DO’s Of A Good IME Report:
1)Make Your Report concise and uncomplicated:
While you feel yourself dealing with a very complicated situation, your report must remain clear in all aspects. Keep your words always clear, and your conclusion brief.

Doing IME Transcription WIth Mobile

2) Define Terms properly for Non-Medical Personnel
The IME report contains so many typical and technical words used in medical, shorthand, abbreviations etc. When you don’t find the simpler words for such kinds of words, you should define them at the first time. It will all help to make your report more clear and accessible.

3) Focus on Quality over All:
The most important thing, in the client servicing, is customer satisfaction. You should start from a professional IME templates to make it easier to create consistent, high-quality reports.

4) Back Up Your Statements With Facts and Documentations:
Many times, everyone is not able to understand some of the information you present. To avoid ambiguity and misunderstandings, you should always include the supporting documents.


5) Strive For A Measured and Objective Tone:
Keep your report out from emotion or aggressive language. If your report veers into that kind of languages, readers will view it as biased and it won’t be a good sign for your business.

5 DON’Ts Of A Good IME Transcription Report:
1) Do Not Sacrifice Your Credibility:
If IME transcription brings a good source of income for you, it’s very essential you remain credible and professional with reporting. Clear and concise language makes it easier for the transcriptionists to finish the job with no errors in the copy.

2) Don’t Use Absolutes Or Contradictions In Report:
If an examiner makes an easy mistake to pepper their statement with absolutes. You should only use absolute phrase at that place where there is only one answer. Rarely is something applicable to all people at all times.
 This also applies to contradictions. You may think to do it to add some clarity, but it only adds confusion. If anyone finds just one example where your absolute statement isn’t so absolute, it can invalidate your statement altogether.

3) Don’t Add Any Kind Of Prejudice in Your Report:
The IME report should not contain any types of non-medical opinions or personal feelings on the situation. It should not show your own belief or lifestyle. You must remain impartial in each and every way.


4) Don’t Add Anything Extra To Your Report:
The independent medical examination serves a purpose. Don’t deviate from the topic. Always keep yourself focused. Never try add in irrelevant data from unrelated things.

5) Don’t Use Uncertain, Vague, Ambiguous terms:
The IME report must show the confidence. You should avoid the statement that sounds like you are making a guess. Always try to keep your report states what is and what’s known. Your report should not contain statements that contain uncertainty.

You can always contact Eyered Transcription for EMR Transcription and all types of transcriptions for the transparent and satisfactory services. We have been doing this for 20 years and we have more than 100 satisfied clients. You are always welcome here with your every types of queries through our email or call.




By: Anna williams Category: blog
April 8, 2019

The Need to use transcription with EMR system

EMR Transcription consists of transferring the physical, written medical records of patients on a digital medium. Doctors use paper, as usual, or dicta phone at the place of place in recording the condition and treatment of the patient. After that these records are transferred to a digital, usually computerized format, by an EMR medical transcription company. These records are also stored on computers instead of on paper and in files.
             
There are so many reasons that we need to use transcription with EMR system. As the healthcare industry is growing, the healthcare practices are implementing Electronic Medical Records (EMR). If the medical transcription industry is eliminated tomorrow for good. The medical professionals can discover your transcription through your EMR system. It will obviously boost the productivity, accuracy and many more beneficial things.


Here are the following reasons that a practice should use transcription with the EMR system.


1) It Increase Productivity And Saves Time Too:
EMR system allows the physician to maintain their productivity rate. The schedules of the physicians are obviously very busy, as they should be – overall they are the primary source of earning in the clinic. Having physicians’ type patient notes into an EMR system would waste of their valuable time, and will also lead to them seeing fewer patients. So, Using of EMR system can definitely bring the changes the productivity of the physicians.
2) Increases The Accuracy Level:
As we all know physicians prescribe very fast and very rough. Physicians types notes can lead to high type of error rates. The physicians are often multi-tasking or rushing from one appointment to another appointment, so the quality and thoroughness can be compromised. The quality and quantity can’t be maintained at the same time. But the medical transcriptionist do a quality check of the report and have a 99% of accuracy rate. Whereas many physicians complain of copy -paste or copy forward function on EMR, that can lead to the wrong information being stored in the patient’s system.

3) Reduces The Extra Cost Of Data-Entry:
Physicians are too valuable of a resource to be used for a data-entry task. Recruiting a medical transcriptionist in the premise can cost of so many things like salary and benefits. The voice recognition systems are very costly and have been showing higher error rate than a human medical transcriptionist. By using medical transcription services, practises will reduce the overall operating cost, and most even find their reports are done faster and with fewer errors.

4) Revenue Maintenance:
Typing notes for each and every patient slows doctors down and leads to  them seeing fewer patients than expected. Seeing fewer patients will definitely decrease the revenue of the clinic or the hospital. By including the dictation techniques in their medical practises, physicians can see many more patients  daily basis that will definitely make an increment the revenue of the clinic. So by using dictation, raise the revenue of your healthcare or of your clinic.

5)Helps in Enhancing Usability and Making Useful Notes:
By using EMR system, the transcription has become easy for a doctor to tell the whole story of a patient at one time at one place. Transcription with EMR system allows a physician to tell the complete story of a particular patient than worrying about template fillings, generalized drops downs. Telling the complete with EMR with dictation will clarify the patient’s record and it definitely leads to a proper chart that can be easily used for the medical billing personnel.


A doctor prescribing

Why Choose EMR Transcription Services From Eyered TRanscription?
If you choose offsite EMT transcription services from Eyered Transcription, you can get enough time to focus on patient care instead of administrative functions that involve code keying and terminologies into EMR transcription. Our smooth EMR transcription service will bring you more per dollar. Get cheaper, faster and better solution tailored for your requirement and budget size.


Here are the reasons why you should choose Eyered Transcription for EMR Transcription Services:
Certified EMR Transcription Provider:
Eyered Transcription is a HIPPA-compliant and ISO certified EMR transcription services provider offer services that fully goes with regulatory compliance of the industry.

Experienced And Passionate Team Of Transcriber:
Eyered Transcription has a very experienced and passionate team of transcribers who has been doing EMR transcription services for 20 years for various types of transcription projects. Our team is well aware of all the coding systems like ICD-10, ICD-11 to discharge the service in a risk-free manner.

Cheap Pricing Options:
Our wide range of services will let you save up to 30 to 40% in cost because we value our clients. We only and only charge 7 cents per line that is below the average in the transcription industry.

Turnaround:
You can save your precious time to partner with us. By a whopping 50%, you can lower your TAT. It will allow you to focus on the more aspects of the treatment and patient care.
EMR Transcription Services We Offer:
When a clinic or practice outsource the EMR Transcription. The team of EMR transcriptionists of Eyered Transcription carries out EMR services from inception to completion in the quicker and accurate manner. The professionals who perform EMR documentation of patient encounters using handheld audio recorders can send dictated recording by uploading the same on our server.
After converting EHR transcription into written documents. We notify you through email. By securely logging into our system, you can easily and securely download the electronic medical records.

By: Anna williams Category: blog