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November 6, 2019

Cardiology Transcription Services and Solutions

Eyered Transcription has been working in the field of cardiology transcription for more than 25 years. We boast an enormous amount of experience and a great understanding of the subject. Which enables the Eyered Transcription services to properly help the cardiologists all around the globe.

We are expert in the end-to-end cardiology transcription services. Our process includes; securely storing the voice records provided by the clients (Cardiologists and medical organization for cardiology); accurately transcribing those files while following all the HIPAA regulations; quality control (re-check the documentation for any medical terminology and grammatical errors); securely sharing the final documentation with the clients. We specialize in cardiology transcription for operation records, patients history and regular consultations, discharge summary, and routine charts.

Cardiology Transcription Solution

Cardiology is one of the most peculiar and crucial practice as it deals with hearts. When doctors are already dealing with intense situations and cases, they do not get time to document every single step they go through during the practices. On the other hand, the field itself has seen so many revolutions and ups and downs which make the documentation of each record, case, and practice much more essential. These documentations help the next batch or say the next generation to prepare the best for whatever comes in their hands.

How We Help Our Clients in Cardiology

Eyered Transcription Solution provides excellent, accurate, rapid transcription services to all medical institutes/organizations. We know the importance of the transcribed documents and that’s why we make sure of optimum quality of each report.

Here is how it is all work:

  • The clients create accounts on our platform and get access to their personalized dashboards
  • They need to upload the files as a web link, computer file, or a cloud file 
  • They can customize their requirements by selecting from multiple service options and packages.
  • Once they upload the voice files and hit the submit button, they are redirected to the payment page. 
  • They need to make the payment.
  • Then our team starts working on ts magic.

What We Offer for Cardiology Transcription services: 

  • 7 cents per line
  • 12-hour turnaround
  • 99%+ accuracy
  • HIPAA compliant
  • Transcription into EMR/EHR
  • Multiple dictation options

How our knowledgeable and experienced cardiology transcriptionists complete the requested work?

The medical transcription services maintain a secure and error-proof process for completing any cardiology transcription. The process usually includes six steps: 

  1. 1:- Obtaining the cardiology-related voice file on a secure server. These files can have three types: 
    1. Digitally recorded (on phone or other devices) conversations
    2. Direct recordings over calls (through toll-free numbers)
    3. Using any smartphone
  2. 2:- All cardiological dictations are transferred to their servers under the strictest security measures.
  3. 3:- Transcription work starts when the MT receives all the files on their server. They do not only write down each dictation but also grammatically correct the sentences. They make sure the documentation complies with HIPAA regulations.
  4. 4:- Quality Control: when the documentation of the voice files is completed, the cardiology transcript gets passed on to the diligent Quality Control team. They re-check the entire documents for any errors, grammatical or otherwise.
  5. 5:- The final copy of the cardiology transcription then saved on a secure server and later on send to the clients.


By: Anna williams Category: blog
October 1, 2019

How Medical Transcription is Beneficial for your Medical Practice?

Medical personnel knows how overwhelming it can be to keep the records and maintain the files of their everyday activities. As per the medical laws, every medical organization is bound to keep all the records documented. However, for the doctors and other medical professionals, it becomes really hectic to align this task with the other crucial activities.

Traditionally, the hospitals and other medical institutions used to use charts for keeping patient’s history notes and treatment progress. Which the staff, nurses, or insurance company, later on, used to write down for proper documentation. This process was definitely too time-consuming as well as prone to errors. So many times the illegible writings of the doctors used to be incorrectly deciphered by the staff. Such mistakes could and many times did lead to dangerous and costly outcomes.

This is why medical organizations now use voice recorders for keeping the records of all their medical activities. These recordings can be easily transcribed with a high accuracy level of the documentations.

Medical Transcription does not only enhance the quality of the records but also offer many other benefits. Some of which are:

Easy Charting

Recording the day to day medical activities are much better than writing down everything on charts. It is easier for medical organizations to just create the voice files and send them over for MT. Once the recordings are sent to the medical transcriptionists the organizations/doctors can focus on the other important tasks. They receive accurate and high-quality transcription without wasting their own time.

This process has become much easier after the launch of smartphones and handheld digital recorders and toll-free phone dictation. Many transcription services offer the toll-free calling facility where the physicians can directly dictate the notes into the phone. The toll-free lines store these recordings on their secure servers where only the medical transcriptionists can access them. The documentation of these notes can be sent back to the physicians in as little as 24 hours.

Increased Accuracy

A good medical transcription service always makes sure of high-quality and accurate transcription. They offer a full team of knowledgeable transcriptionists who boast years of experience in the medical field and who are very well aware of all the medical norms. All of these transcriptions also go through a final quality check for the removal of any kind of errors.

Doctors/physicians should always make sure that the MT services they hire have such strict quality control process. Some MT services like Eyered work with HIPAA compliance which ensures that all the medical guidelines will be followed.

Saving Time and Efforts

As mentioned above, MT services save a lot of time and efforts of medical personnel. They completely eliminate the hassle of writing down the notes and creating the medical files. The MT services allow doctors, physicians, and nurses to focus on saving human lives.

Outsourcing MT is also a good way to save efforts and time of the staff. Hiring a new staff member for transcription meaning hire cost on payrolls and extra time and efforts on training.

By: Anna williams Category: blog
September 24, 2019

What are Medical Transcriptionists Responsibilities

A good medical transcription means fast and accurate documentation of any medical record. Medical transcriptionists have to take care of many things along with transcribing a voice file. One can not provide the best transcription services until they take care of all the crucial factors of the job. The job gets tougher when one has to transcribe for the health industry. As it involves major health conditions and actual human lives.

One of the many factors that put your medical transcription service ahead of all the other services is the on-time delivery. A transcriptionist needs to be comfortable working at any given time and able to provide the final copies within quick turnaround time.

So what makes a simple transcriptionist a medical transcription expert? What are their responsibilities for this job? Here are the answers to all of your queries:

Primary Responsibility of Medical Transcriptionist
1) The first and most important responsibility is carefully transcribe dictated recordings from the medical professionals

2) Transcribe medical history, physical examination reports, operative reports, routine check charts, consultation reports, autopsy reports, diagnostic imaging studies, progress notes, and referral letters

3) Make sure you use the right terminology as per the medical industry’s norms

4) Make sure to efficiently utilize the speech recognization technology

5) The complete client/patient transcription related procedures, voice files, and data storage, and other documents that you deliver conforms or exceeds every HIPAA regulations. In other words, a transcriptionist has to make sure that each copy of the MT compliances with HIPAA

6)File document in the patient’s file

7) Translate medical jargon and abbreviations

8) Quality check by proofreading the final draft for errors and grammar and making updates as required

9) Store the final copy of the transcription on the secure server or sent it over to the client through a secure mode. Or the final documentation can be uploaded on the client’s EMR/EHR

Few Tips to Create High-Quality Medical Transcription
1) Carefully Listen to the Whole Voice File First
Many transcriptionists make the mistake of not listening to the whole audio first. Many believe that it is a waste of time when transcription can be done while listening word to word. However, the reality is MT can be done more accurately once you have the complete picture in mind. Making it practice will also enhance your writing speed. It is also helpful when you are listening to a completely new accent.

2) Don’t Rush Until you are Sure!
In the field of medical transcription accuracy is everything. You need to follow all the medical laws and documentation guidelines. Many people believe that clients are looking for quick delivery. Which is true only when you are delivering a high quality work. However, if your speed is compromising the accuracy of the MT, it is not worth it. Therefore, always make sure the final copy of the transcription is accurate and has no grammatical errors.

3) Get Habitual of the Lingo
Suppose you are working for a medical organization from a completely different region of the country or that belongs to a different country. What will happen? The first obstacle to come in your work will be the different accents and unique local dialects. You must enhance your listening skills. Especially, for regional English accents and local slangs.

4) Work on your Typing Skills
As the work is all about writing down the content of a voice file, it is quite obvious that you have great typing skills. A good typing practice will help you reduce typos and will improve your speed. In the end, it will help you generate great quality work in much lesser time.

By: Anna williams Category: blog
July 31, 2019

Errors To Avoid During Medical Dictation Process!

If you are a health care service provider or a health care practitioner, you would know that health care documentation is a top critical process of the health care industry that requires experienced and skilled professionals to document each and every detail with the utmost precision!

Health care documentation in the medical transcription industry includes all the patient health information (PHI) and medical data that require experienced and skilled professionals to accurately document details! But how does this data impact the health care industry? Well, either the process of health care documentation has a direct impact on either the revenue cycle management of the practice or the wellness of the patient, both very critical aspects!

Any error in clinical documentation cannot only compromise the ongoing patient care but it can also influence future treatments as well which is why it is absolutely essential that there are no errors in the process of medical transcription as well as medical dictation. We have all-ready covered how you can prevent errors in the medical transcription process over here and now lets’ get into how you can avoid and minimize errors through medical dictation!

Below is a set of guidelines to ensure that the errors through the medical dictation process are minimized to ensure smooth workflow of operations:

Always Speak clearly and Record in silence:

Clear audio is equal to clarity in information provided to the transcriber to yield an error-free transcribed report! As a  health care practitioner, you should know that the implementation of these steps is key in developing an error-free transcribed report. These factors ensure that there is no hindrance to the medical dictation process! Here are some of the ways you can do so:

1) Ensure that every speaker in the audio speaks clearly and slowly. It is one of the ways to ensure that the audio quality is discernible and of the highest quality!

2) If there are various speakers, only 1 person should talk at a time to avoid any overlapping of speeches.

3) When recording among various speakers, you could center the device so that every speaker is clearly recorded in the audio.

4) Try to record in a silent room – you should ensure that the surroundings are quiet and the backgrounds aren’t noisy!

5) Ensure that there are no echoes while you are recording – This is another key factor that can greatly disturb your medical dictation audios! It is essential to set up the recording room where there are no echoes while you speak.

Turning off digital devices that can cause interference with the medical dictation process:

Very often, digital devices cause interference with the medical dictation process so, in order to ensure that the process minimizes errors, it must be ensured that all digital devices such as TV, radio or smartphones are turned off while conducting medical dictation. The primary reason for this is that digital devices often emit signals that interfere with the microphones thus, to ensure that the quality of the recorded audio is optimally high, we suggest you turn off any digital device in the vicinity!

Complex Terms should be explained clearly:

The medical transcription process often requires a fluent transcriptionist with medical terminologies. It will help transcribed reports to be error-free. It is also essential that the recorded audio process enlists all the details in a lucid manner! This is particularly because there are various complex terminologies that the medical transcription process consists. For instance: surgical procedures, medical terminologies, drug names, etc. These complex terms if explained clearly can reduce all types of confusion for the medical transcriptionists. One of the ways you can simplify the complex terms in your medical dictation is by always providing context when discussing something complex. Another way to reduce errors is to spell out each terminology that may be complex.

Provide a detailed description whenever and wherever necessary:

Another way to ensure that the final transcribed report is error-free. You should always provide a detailed description so that there is no room for error! The more information you provide in the medical dictation, the lesser are the chances of erroneous data reporting. Detailed descriptions provide supplementary information to the transcriptionist. These details may include enlisting dosage units for a particular drug e.g. milligrams or micrograms to enlisting patient’s demographics details. If you as a health care practitioner provide detailed descriptions whenever and wherever necessary. Then you are enabling the transcriptionist to develop an error-free report!

READ MORE: IMPORTANT TECHNIQUES TO USE DURING MEDICAL DICTATION

Employ high-quality recording devices:

Many times, a low-quality recording device may be responsible for creating disturbances in the medical dictation process. Thus, in order to avoid errors, you should invest in high-quality recording devices.
For developing error-free reports, we need trained and skilled medical transcriptionists. These are some of the ways, you can avoid errors through the medical dictation process! The audio generated during the medical dictation process will only further the accuracy level of the transcribed report such that there is no room for error!

By: Anna williams Category: blog
July 29, 2019

The Process of Medical Transcription and its’ Service Provider’s Role in the Health Care Industry!

Keeping a few health care processes aside, most of the health care processes either have an impact on the wellness aspect of the patient or they influence the revenue cycle management of the practice or the physician. For this particular reason, Health care practitioners and professionals like doctors, nurses, para-medicals and surgeons have some of the most stressful profiles across the globe! And aside from performing daily responsibilities of their health care processes diligently, health care professionals often need to document clinical and medical data for their records as well as future references. The documentation of patients’ health information and medical data is one of top critical processes that require experienced and skilled professionals to accurately document details!

One of the allied health care processes that rely on the accurate documentation of details is the medical transcription process – Any discrepancy in the medical transcription process needs to be immediately and effectively resolved and the reasoning for this is lucid: Any information that is incorrectly entered can lead to the hampering of current as well as future health care processes. For these particular reasons, it is absolutely essential that while transcribing each and every detail is documented accurately. It also needs to be ensured that there is no detail spared from the documentation process of medical transcription!

So lets’ understand, what role medical transcription process and its’ service provider’s play in the health care industry: 

  • – The Health care industry today, is more of a collaborative community than it was ever before! This has led to the adoption of novice technology that has in turn sophisticated the processes leading to smoother work flow operations. The same holds true for the medical transcription industry! The process of medical transcription is especially essential in solving complex surgical cases where the opinion of various medical specialists is required. In such cases, the medical transcriptionist ensures that the flow of patient health information is facilitated in the most efficient manner! Thus, a collaborative process here helps the various health care professionals such as doctors, nurses, para-medicals and surgeons to implement the required diagnostic procedures and treatment plan.
  • – The medical transcription process ensures that every health care professional involved in the process has the same patient health information and medical data to refer to. So whether its’ a doctor, surgeon, medical specialist or a nurse or any other supporting staff, they will all have the same set of data! This ensures that there are no communication errors within the staff and it also avoids any complications. It also helps the health care professionals to provide a high quality care to their patients!
  • – It cannot be stressed enough that the process of medical transcription requires each and every detail to be documented with the utmost accuracy. There is almost no room for error and while that is obvious, lets’ explore but why is that the case? Well, the medical transcription process enlists the details of the diagnosis, treatment and the progress of the patient that has happened so far! These details further help the health care professionals to assess and plan patients future treatment plans. The details transcribed in the medical report help health care professionals to develop strategies and follow up plans to avoid any complications and ensure that the patient’s condition doesn’t worsen and there are no relapses especially in the case of chronic diseases.   
  • – The medical transcription process not only helps to ensure that the work flow operations are smooth but it also helps in creating records for billing purposes. It helps to ensure that the health care professionals’ revenue cycle will not be hampered due to lack of records but how does the process exactly helps in the billing processes? Well, the process of medical transcription ensures that the transcribed medical records are not only accurate but also consistent and this is of tremendous value for the purpose of medical insurances and billing processes. A transcribed medical report that is consistent and accurate helps to verify insurance details easily thereby, preventing the hampering of a physician or clinic’s revenue cycle management!
  • – The compliance requirements of Health Insurance Portability and Accountability Act (HIPPA) truly revolutionized the health care industry! It is today, one of the most critical elements of the health care industry and requires health care professionals to protect patient health information with due diligence. How does a medical transcription service provider contribute to the compliance requirements of HIPPA? Well, not only does a transcribed report help to ensure that the treatment plan provided to the patient is of highest quality but it is also a record of details that can be provided in case there are any law-suits. A correctly transcribed medical report gives a security to health care providers against any legal battles that may arise in the future. If your medical transcription service provider is focused in providing you with high quality medical reports that are consistent and accurate, then these high quality medical reports can be employed to protect your practice and medical staff from any law-suits that may arise in the future. Thus, the medical transcriptionist carries a considerable amount of responsibility in delivering high quality medical reports that are correctly transcribed to each and every detail!     

These are some of the roles that the medical transcription and its’ service providers play in the health care industry! It is important to note that the health care industry is constantly evolving but during this progress, it requires to not only upgrade itself with education and technology but also maintain the documentation work-flow. The medical transcription process and its’ service providers help in the same which is why it is an integral and allied health care process that streamlines the workflow operations!

By: Anna williams Category: blog