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AUTHOR: Anna williams
October 14, 2019

What is Cardiology Transcription?

Before we talk about the cardiology transcription it is very important to understand the meaning and practices of cardiology.

As the name suggests cardiology is a medical specialty for heart-related disorders. The field covers so many disorders and diseases related to the human heart. These practices deal with diagnosis and treatments of any conditions related to heart; such as congenital heart defects, coronary artery disease, electrophysiology, heart failure, and valvular heart disease.

What is Medical Transcription?

In simple words, MT is the documentation of the various kinds of medical records. Doctors, physicians, and other medical professionals records of patient charts, medical history, and other important details. Which, later on, they are sent to the transcriptionists to write down and convert into proper medical documentation.

Transcription for Cardiology Services

As mentioned above, cardiologists work on healing hearts and improving its functions. One can understand the cruciality of this field. For the cardiologists, cardiology departments, and similar practitioners, it is very important to have correct documentation of all the work they do and their client’s history.

That is why the cardiologists and their teams make clear recordings of their day to day tasks including, operations, patients’ history, routine check-ups, charts, and cardiology-related medical reports. These recordings, later on, are sent to the medical transcriptionists who convert them into written files. The clearer the voice files are the more accurate the documentations would be.

The right and accurate documentation of all kinds of cardiological services and reports is the most important factor for the success of any cardiologist.

Importance of Outsourcing the Cardiology Transcription

Transcription of each voice file can be a daunting as well as expensive work for any cardiologist or the cardiology medicals. To complete such task they will either need to hire new staff or use their available resources such as the nurses or other staff members. Which will increase the working cost of the clinics or decrease the man-power for other important life-saving tasks.

On the other hand, if the cardiologists send these voice files to a secure and reliable service they will save a lot of time and money. The outsourcing transcription services offer experienced medical transcriptionists who can complete such tasks in a quick and cost-efficient manner.

These transcription services offer a very safe and secure server to transfer and store cardiology-related medical files. They also make sure that each transcription is accurate and delivered on time. Such services reduce the headaches of the cardiologists and similar medical institutes. Many of the transcription services work in compliance with the HIPAA.

How the Cardiology Transcription is done?

The medical transcription services maintain a secure and error-proof process for completing any cardiology transcription. The process usually includes six steps:

1) Obtaining the cardiology-related voice file on a secure server. These files can have three types:
a) Digitally recorded (on phone or other devices) conversations
b) Direct recordings over calls (through toll-free numbers)
c) Using any smartphone
2) All cardiological dictations are transferred to their servers under the strictest security measures.
3) Transcription work starts when the MT receives all the files on their server. They do not only write down each dictation but also grammatically correct the sentences. They make sure the documentation complies with HIPAA regulations.
4) Quality Control: when the documentation of the voice files is completed, the cardiology transcript gets passed on to the diligent Quality Control team. They re-check the entire documents for any errors, grammatical or otherwise.
5) The final copy of the cardiology transcription then saved on a secure server and later on send to the clients.

For more information:- Why cardiology clinics need professional transcription services

October 1, 2019

How Medical Transcription is Beneficial for your Medical Practice?

Medical personnel knows how overwhelming it can be to keep the records and maintain the files of their everyday activities. As per the medical laws, every medical organization is bound to keep all the records documented. However, for the doctors and other medical professionals, it becomes really hectic to align this task with the other crucial activities.

Traditionally, the hospitals and other medical institutions used to use charts for keeping patient’s history notes and treatment progress. Which the staff, nurses, or insurance company, later on, used to write down for proper documentation. This process was definitely too time-consuming as well as prone to errors. So many times the illegible writings of the doctors used to be incorrectly deciphered by the staff. Such mistakes could and many times did lead to dangerous and costly outcomes.

This is why medical organizations now use voice recorders for keeping the records of all their medical activities. These recordings can be easily transcribed with a high accuracy level of the documentations.

Medical Transcription does not only enhance the quality of the records but also offer many other benefits. Some of which are:

Easy Charting

Recording the day to day medical activities are much better than writing down everything on charts. It is easier for medical organizations to just create the voice files and send them over for MT. Once the recordings are sent to the medical transcriptionists the organizations/doctors can focus on the other important tasks. They receive accurate and high-quality transcription without wasting their own time.

This process has become much easier after the launch of smartphones and handheld digital recorders and toll-free phone dictation. Many transcription services offer the toll-free calling facility where the physicians can directly dictate the notes into the phone. The toll-free lines store these recordings on their secure servers where only the medical transcriptionists can access them. The documentation of these notes can be sent back to the physicians in as little as 24 hours.

Increased Accuracy

A good medical transcription service always makes sure of high-quality and accurate transcription. They offer a full team of knowledgeable transcriptionists who boast years of experience in the medical field and who are very well aware of all the medical norms. All of these transcriptions also go through a final quality check for the removal of any kind of errors.

Doctors/physicians should always make sure that the MT services they hire have such strict quality control process. Some MT services like Eyered work with HIPAA compliance which ensures that all the medical guidelines will be followed.

Saving Time and Efforts

As mentioned above, MT services save a lot of time and efforts of medical personnel. They completely eliminate the hassle of writing down the notes and creating the medical files. The MT services allow doctors, physicians, and nurses to focus on saving human lives.

Outsourcing MT is also a good way to save efforts and time of the staff. Hiring a new staff member for transcription meaning hire cost on payrolls and extra time and efforts on training.

By: Anna williams Category: blog
September 24, 2019

What are Medical Transcriptionists Responsibilities

A good medical transcription means fast and accurate documentation of any medical record. Medical transcriptionists have to take care of many things along with transcribing a voice file. One can not provide the best transcription services until they take care of all the crucial factors of the job. The job gets tougher when one has to transcribe for the health industry. As it involves major health conditions and actual human lives.

One of the many factors that put your medical transcription service ahead of all the other services is the on-time delivery. A transcriptionist needs to be comfortable working at any given time and able to provide the final copies within quick turnaround time.

So what makes a simple transcriptionist a medical transcription expert? What are their responsibilities for this job? Here are the answers to all of your queries:

Primary Responsibility of Medical Transcriptionist
1) The first and most important responsibility is carefully transcribe dictated recordings from the medical professionals

2) Transcribe medical history, physical examination reports, operative reports, routine check charts, consultation reports, autopsy reports, diagnostic imaging studies, progress notes, and referral letters

3) Make sure you use the right terminology as per the medical industry’s norms

4) Make sure to efficiently utilize the speech recognization technology

5) The complete client/patient transcription related procedures, voice files, and data storage, and other documents that you deliver conforms or exceeds every HIPAA regulations. In other words, a transcriptionist has to make sure that each copy of the MT compliances with HIPAA

6)File document in the patient’s file

7) Translate medical jargon and abbreviations

8) Quality check by proofreading the final draft for errors and grammar and making updates as required

9) Store the final copy of the transcription on the secure server or sent it over to the client through a secure mode. Or the final documentation can be uploaded on the client’s EMR/EHR

Few Tips to Create High-Quality Medical Transcription
1) Carefully Listen to the Whole Voice File First
Many transcriptionists make the mistake of not listening to the whole audio first. Many believe that it is a waste of time when transcription can be done while listening word to word. However, the reality is MT can be done more accurately once you have the complete picture in mind. Making it practice will also enhance your writing speed. It is also helpful when you are listening to a completely new accent.

2) Don’t Rush Until you are Sure!
In the field of medical transcription accuracy is everything. You need to follow all the medical laws and documentation guidelines. Many people believe that clients are looking for quick delivery. Which is true only when you are delivering a high quality work. However, if your speed is compromising the accuracy of the MT, it is not worth it. Therefore, always make sure the final copy of the transcription is accurate and has no grammatical errors.

3) Get Habitual of the Lingo
Suppose you are working for a medical organization from a completely different region of the country or that belongs to a different country. What will happen? The first obstacle to come in your work will be the different accents and unique local dialects. You must enhance your listening skills. Especially, for regional English accents and local slangs.

4) Work on your Typing Skills
As the work is all about writing down the content of a voice file, it is quite obvious that you have great typing skills. A good typing practice will help you reduce typos and will improve your speed. In the end, it will help you generate great quality work in much lesser time.

By: Anna williams Category: blog
September 12, 2019

What is Medical Transcription Service?

In the medical industry, documentation of every minor to major details of every case is crucial. It has always helped the industry to evolve and be able to conquer diseases that were once thought to be incurable. A case history allows researchers from all over the world to understand, analyze, and find answers to any unpredictable situation. These documents are also used for educational purposes.

However, it is not always possible for a doctor or nurse or any other healthcare professional to take out the time and write down all the details of their cases or other significant activities from their daily schedule. Especially when their plates are already full of other epoch-making activities. That was the reason recording reports came into place. Such recordings allowed the medical professionals to smoothly go on with their day-to-day activities without worrying about creating physical reports, as these voice files can be sent for transcription for proper documentation.  

Medical Transcription Services:

Medical Transcription (MT) is the process of documenting all the details by transcribing voice-recorded medical reports that are dictated by physicians, nurses and other healthcare practitioners. An MT includes voice files of everything from the dictation of chart reviews, operations, office visits, emergency room visits, diagnostic imaging studies to a final summary of a case.

As recorded reports reduce medical professionals’ burden, it is still a lengthy and time-consuming task for which many medicals, clinics, and doctors hire another staff. However, hiring people only for transcription work can be an expensive deal with their training, payroll, other benefits, sick pay, etc. 

Medical Transcription Services are made to reduce such hassles. These outsourcing services boast skilled and experienced professionals who can provide high-quality transcriptions promptly. 

A medical transcription service, like Eyered, does not only reduces medical industries’ expenses but also offers security and accuracy of content while keeping all the medical laws and best practices in mind. To understand why a medical transcription service can be the best decision for any medical organization’s growth, let’s have a look at how these services work to provide accurate and high-quality content.

How Medical Transcription Service Works

To provide medical organizations with accurate and secure medical transcriptions these services make sure that every transcriptionist on these projects has knowledge, skills, and experience. They also have an error-proof process to ensure reliable and high-quality medical transcription.  

  1. Medical dictation –
    Voice files are received in one of these formats;
    a. Pre-recorded digital files that can be uploaded on the safe server of the service provider
    b. Live recordings over calls through toll-free lines

  2. Secure transfer –
    The major concern of any medical institute is keeping their patients’ confidentiality when they outsource MT. That’s why it is the highest priority of medical transcription services like Eyered. They make sure all the voice files received by them go through a strict security measure. To provide the clients with the at most satisfaction these services operate in HIPPA compliance. Along with that, they also follow international security regulations, use updated security software, and keep all the transcription work in house to make sure seal-proof protection of the data.

  3. Transcription –
    Once these voice files are received, the transcription process gets started. A qualified and experienced team of transcriptionists who are familiar with the medical terminology are assigned to the project.

  4. Quality Control –
    The final copy of the medical transcription goes through a diligent Quality Control team to ensure the accuracy of the transcription. Every document is checked for errors, and any required corrections are made there. Once ensuring the highest quality of the transcription it gets saved on a secure server.

  5. Saved on Secure Server/EMR/EHR –
    The final copy from quality control team gets stored on a secured server or uploaded to clients’ EMR/EHR per their requirements. No data goes beyond these confines in any shape or form.

  6. Delivered to Provider –
    The files saved on a secured server are then sent to the clients or as mentioned above uploaded on EMR/EHR.
July 31, 2019

Errors To Avoid During Medical Dictation Process!

If you are a health care service provider or a health care practitioner, you would know that health care documentation is a top critical process of the health care industry that requires experienced and skilled professionals to document each and every detail with the utmost precision!

Health care documentation in the medical transcription industry includes all the patient health information (PHI) and medical data that require experienced and skilled professionals to accurately document details! But how does this data impact the health care industry? Well, either the process of health care documentation has a direct impact on either the revenue cycle management of the practice or the wellness of the patient, both very critical aspects!

Any error in clinical documentation cannot only compromise the ongoing patient care but it can also influence future treatments as well which is why it is absolutely essential that there are no errors in the process of medical transcription as well as medical dictation. We have all-ready covered how you can prevent errors in the medical transcription process over here and now lets’ get into how you can avoid and minimize errors through medical dictation!

Below is a set of guidelines to ensure that the errors through the medical dictation process are minimized to ensure smooth workflow of operations:

Always Speak clearly and Record in silence:

Clear audio is equal to clarity in information provided to the transcriber to yield an error-free transcribed report! As a  health care practitioner, you should know that the implementation of these steps is key in developing an error-free transcribed report. These factors ensure that there is no hindrance to the medical dictation process! Here are some of the ways you can do so:

1) Ensure that every speaker in the audio speaks clearly and slowly. It is one of the ways to ensure that the audio quality is discernible and of the highest quality!

2) If there are various speakers, only 1 person should talk at a time to avoid any overlapping of speeches.

3) When recording among various speakers, you could center the device so that every speaker is clearly recorded in the audio.

4) Try to record in a silent room – you should ensure that the surroundings are quiet and the backgrounds aren’t noisy!

5) Ensure that there are no echoes while you are recording – This is another key factor that can greatly disturb your medical dictation audios! It is essential to set up the recording room where there are no echoes while you speak.

Turning off digital devices that can cause interference with the medical dictation process:

Very often, digital devices cause interference with the medical dictation process so, in order to ensure that the process minimizes errors, it must be ensured that all digital devices such as TV, radio or smartphones are turned off while conducting medical dictation. The primary reason for this is that digital devices often emit signals that interfere with the microphones thus, to ensure that the quality of the recorded audio is optimally high, we suggest you turn off any digital device in the vicinity!

Complex Terms should be explained clearly:

The medical transcription process often requires a fluent transcriptionist with medical terminologies. It will help transcribed reports to be error-free. It is also essential that the recorded audio process enlists all the details in a lucid manner! This is particularly because there are various complex terminologies that the medical transcription process consists. For instance: surgical procedures, medical terminologies, drug names, etc. These complex terms if explained clearly can reduce all types of confusion for the medical transcriptionists. One of the ways you can simplify the complex terms in your medical dictation is by always providing context when discussing something complex. Another way to reduce errors is to spell out each terminology that may be complex.

Provide a detailed description whenever and wherever necessary:

Another way to ensure that the final transcribed report is error-free. You should always provide a detailed description so that there is no room for error! The more information you provide in the medical dictation, the lesser are the chances of erroneous data reporting. Detailed descriptions provide supplementary information to the transcriptionist. These details may include enlisting dosage units for a particular drug e.g. milligrams or micrograms to enlisting patient’s demographics details. If you as a health care practitioner provide detailed descriptions whenever and wherever necessary. Then you are enabling the transcriptionist to develop an error-free report!

READ MORE: IMPORTANT TECHNIQUES TO USE DURING MEDICAL DICTATION

Employ high-quality recording devices:

Many times, a low-quality recording device may be responsible for creating disturbances in the medical dictation process. Thus, in order to avoid errors, you should invest in high-quality recording devices.
For developing error-free reports, we need trained and skilled medical transcriptionists. These are some of the ways, you can avoid errors through the medical dictation process! The audio generated during the medical dictation process will only further the accuracy level of the transcribed report such that there is no room for error!

By: Anna williams Category: blog