Tag: Transcription services
July 27, 2020

Benefits of Outsourcing a Medical Dictation Services During COVID-19

The country today is dealing with public health emergency due to the spread of the pandemic- Covid 19. It has taken the medical world by a storm and increased the workload for the medical staff. The hospitals are flooded with patients and maintaining the medical records of every patient is difficult. However, with effective medical dictation services, medical practitioners can ease up their work.

What are the medical dictation services?

Medical dictation services or transcription involves recording the important patient data including the medical history, reports, diagnosis and treatment into voice recorders and transferring them to the experts to get them transformed into written notes. It saves considerable time and efforts of the clinicians. The hospitals can either keep a separate staff member for the work or simply outsource the task to professionals.

Benefits of outsourcing during COVID-19

Outsourcing the dictation work is a better option as it offers many benefits as compared to recording the data yourself or keeping a regular staff member for the same. Some of the benefits of outsourcing the medical dictation services during the tough time of COVID-19 are:

  1. Quality: The doctors are already overburdened with an increased number of patients. In such a situation, if they will have to work on the record maintaining as well, then the quality of treatment provided to the patients will deteriorate. With outsourcing, the medical staff can easily concentrate on treating more patients and providing quality treatment.
  2. Cost: By outsourcing the dictation services, the clinicians can reduce the costs considerably. They won’t have to pay additional salary in the time of the cash crunch. The service providers mostly charge only according to the work and there are no fixed costs.
  3. Reduced workforce: With the social distancing norms, the organisations are advised to keep fewer staff members. In such times, the organisations can follow the guidelines by keeping the staff minimum and outsourcing all the other services.
  4. On-time delivery: Due to the increased workload, the clinicians and in-house staff might not be able to deliver the transcribed documents promptly. However, the experts providing medical dictation services can deliver the documents within the stipulated time. This helps to ensure an efficient revenue cycle and quick reimbursements from the insurance companies.

Outsourcing medical dictation services can considerably reduce the burden of medical service providers by enabling them to focus on other important issues. No matter if the work is too much or too less, the medical service providers can keep up with the pace of the work by outsourcing the dictation services to experts. There is no unnecessary worry about hiring new staff for additional work.

Eyered transcription is the leading medical dictation service provider. It has a team of experts who can handle the bulk of data during this tough situation of COVID-19 pandemic. The experts are equipped to work efficiently and offer a 12 hour turnaround time. The services are highly affordable and are priced at just 7 cents per line. Eyered offers the best outsourcing option with complete security and accuracy.

By: Anna williams Category: blog
May 28, 2020

How To Have A remarkable Gynecology Transcription With Minimal Spending.

Gynecology shoulder an incredible amount of responsibility which is very sensitive. They are accountable for the complete health of a woman. In a few cases, they are equally accountable for the health of the unborn child of women. The medical records that are kept as a gynecologist should be complete, accurate, reliable, as well as, immediately accessible. This suggests that all the patient records should be adequately recorded in EHR- Electronic health records.

But with all the important tasks, how will you ever find to type your notes into an adequate record-keeping system after every patient visits you? And if you let them pile up, your task will become overwhelming and you might end up making wrong entries or notes. This suggests that you need someone by your side to make your troubles easy and such a person should know how to transcribe medical reports for gynecologists in a proper manner.

Gynecology transcription services are provided for:

  • Regular screening
  • routine and regular appointments
  • cervical biopsy
  • colposcopy
  • endometrial ablation
  • dilation and curettage
  • endometrial or uterine biopsy
  • hysterectomy
  • hysteroscopy
  • Ultrasounds
  • And more

What dictation or transcription issues are faced by gynecologists during the transcription procedure?

Even if you decide to dictate your precious gynecological notes to save your valuable time, you will be faced with a question of who will be transcribing them accurately for you. You can not ask your staff to do it for you always as there are HIPAA rules and regulations that need to be complied with. Also, you might not be sure of the accuracy when your staff does the work for you. After all, it is not their primary job to tackle this for you. Further, you can not always do it yourself either, as if you choose to do it yourself it would mean you will devote less time to see your patients and you will spend more time dealing with the paperwork.

Overcoming these cumbersome obstacles requires elite professional and well-handled transcription services which shall be taken care of by a professional. 

How do transcription services work for gynecologists with minimal spending?

The main aim of taking the exclusive services of an outsider for meeting the transcription goals is to get the medical notes converted into Electronic health records in an easy manner so that you can take care of the patients in the best possible manner. 

You need not download and install any complex transcription software or learn how to operate such software. Once you have hired a professional agency to take care of your needs, you can sit back and your work will be done at a minimal cost.

Either your professional service provider can do it for you or you can outsource it to a transcriber to transcribe your notes in a snap. You simply need to add patient’s information and the type of medical note that you wish to make, and the professional will do it for you. 

Similarly, you can employ an app to do it for you. You just have to upload the details of the patient, mention the type of note that you are making, press the record button, and start talking to record. As soon as you complete, press another button to send the note and it will go to a high-level superior transcriptionist, and you will be done. 

Even though a mobile app your note will be sent to an experienced transcriptionist in a secure manner who will then transcribe it for you with full accuracy and reliability.

Whether you get your transcription service outsourced or you take the help of a mobile app, the whole process will be HIPAA compliant, so you need not worry about violating any rules and regulations.

What is the benefit of a remarkable Gynecology Transcription with Minimal Spending?

Getting the most professional gynecology transcription services will ensure that all the records of the patients are adequately maintained and are complete and accurate. In this way, you will be able to take care of your patient in the best possible manner. You will not get any criticism during a medical audit or medical claim as you take care of the patients in the best manner possible.

By: Anna williams Category: blog
May 15, 2020

Why Is Everyone Talking About Hematology Transcription?

The field of hematology is experiencing exemplary medical breakthroughs. Are you looking forward to hiring the most affordable, prompt, reliable, accurate, and meticulous hematology transcription solutions? If yes, then you need to find out more reasons as to why the medical industry is highly relying on the hematology transcription services. 

Meaning of Hematology 

The medical specialty comprising the science of blood, blood-producing organs, a blood disorder, Hematology emphasizes special diagnosis, treatment, and prevention of diseases associated with blood and blood-related disorders. This specialty deals with many disorders related to blood cells, platelets, as well as, coagulation systems.

Hematology, the special medical branch that aims to study the diagnosis, problems, functioning, and treatment of elements of human blood, is extremely essential in analyzing etiology. The branch deals with finding out a source of any blood-related disease. 

It involves preventing and treating the diseases that affect the production of blood and its components, such as, platelets, bone marrow, blood vessels, coagulation mechanism, spleen, blood proteins, and hemoglobin. Examples of diseases related to this are blood clots, hemophilia, other bleeding disorders, as well as, blood cancers such as lymphoma, multiple myeloma, and leukemia. The major laboratory work that studies the blood is frequently performed by a well-trained medical laboratory scientist or a medical technologist.

Significance of Hematology Transcription Service 

The work of a hematologist involves the generation of voluminous notes along with lab reports to arrive at the most perfect diagnosis. The aim of a hematologist is also to deliver the best possible results and care to the affected patients. Hematologists may specialize in the following areas of special interest-

  • Treating major bleeding disorders such as idiopathic thrombocytopenic purpura and hemophilia
  • Treating malignancies related to hematology such as leukemia and lymphoma (cancers)
  • The work associated with blood bank and the science of blood transfusion
  • Treating hemoglobinopathies
  • Stem cell and bone marrow transplantation

In addition to this, their duty involves positive interaction with highly-qualified medical professionals such as oncologists, lab technicians, and other medical technologists, so that they are in a position to understand the underlying causes and effects of various blood and blood-related diseases. These are the reasons why Hematologists look forward to partnering with the most reliable hematology transcription service providers. These transcription service providers are not only well-versed with the most relevant medical terms but they are also capable of coming up with the most reliable, accurate, and efficient transcripts that ensure quality care and safety of the patient.

Hematology-oncology transcription services are offered in the following areas:

  • Cancer treatment
  • chemotherapy
  • experimental treatments
  • Biological therapy
  • ablation therapy
  • blood transfusions
  • transplants
  • blood and bone marrow donations
  • And more

Hematology transcription process:

1. The medical client will upload the dictation for the transcription manager

2. The voice files will be run through an internally developed voice recognition system or engine

3. A medical hematology transcriptionist will prove the report with voice file word by word

4. Then the report will be read by a transcriptionist without the assistance of voice file and he/she will re-listen without any doubtful areas if any

5. A transcriptionist editor will proof-read the report with voice file word by word

6. The transcriptionist editor will read this report without voice file and re-listen to it without any doubtful areas if any

7. The final report is then uploaded to the hematology transcription manager or directly to the client’s platform

8. Feedback from the client is taken for any improvement

What is the specialty of hematology transcription services?

Most of the medical providers look forward to hiring the transcription services of a team full of expert professionals who are having hands-on experience in serving the diverse range of clients in the field of hematology. The highest possible quality services, accuracy, and reliability of the transcriptionists allure the medical providers to try the third-party hematology transcription services. 

The best part about hiring a professional hematology transcriptionist for your hospital or clinic is that you will receive assured technological relevance. At the same time, your medical integrity will be maintained. The hematology transcriptionists adopt the most modern tools, methods, and technologies for efficiently and effectively documenting your critical hematology reports. Further, dictation modes are offered very easily according to the choice and preference of the clients.

Hematology transcription services should not only be accurate and dependable but also HIPAA compliant. Further, let us discuss the other benefits of partnering with a well-qualified and experienced Hematology transcription service provider-

  • Cutting-edge tools, methods, and technologies that assure speed and precision in the work
  • Accessibility of comprehensive and affordable packages fulfilling the diverse needs of the clients of the medical industry
  • Full compliance with the rules, guidelines, and regulations of HIPAA and its processes
  • Medical professionals having hands-on experience for ensuring relevance, accuracy, and speed
  • Fully furnished files presented in the form of clients’ choice
By: Anna williams Category: blog
April 21, 2020

Ten Doubts About Podiatry Transcription You Should Clarify

What is Podiatry and who is a podiatrist?

Podiatry is a medical science dealing with the diagnosis and treatment of the ailments arising in the ankle, foot, and legs. A doctor who specializes in podiatric medical training is called a podiatrist. The work performed by a podiatrist includes diagnosing the problems, suggesting the medicines, and performing surgery if required, to treat the ailing leg of the patient. Sometimes, a podiatrist is approached by the patient for psychological consultation so that they can overcome their disorder on time. 

As we know the importance of transcription services in the medical industry, we can not deny the fact that a podiatrist has to maintain his/her medical treatment log like other medical practitioners. This medical treatment log will help them in understanding and will keep them updated about the condition of their patient. These transcription documents are highly important and relevant during the health insurance claims. At the same time, they should be accurate and updated regularly.

What is a Podiatric transcription?

When all the important documents, audio, and video regarding ailing legs of the patients are translated in other foreign languages or accompanied by subtitles, it is called podiatric transcription.

Here are 10 doubts about podiatric transcription that you should clarify to your client as a podiatrist:

1. Reduction in data entry cost– Regular in-house podiatrist of the hospital will demand continuous salary and other benefits. But as an outsourcer, you will demand payment only for the work done. 

Outsourcing podiatric transcription services will provide error-free results while saving costs for the healthcare organization.

2. Will the medical records of the patient stay accurate and consistent? 

You should be able to convince the healthcare organization for whom you are going to work that you will be able to generate the most accurate and reliable documents. However, the doctor should have not made any errors in the preparation of the report of the patient originally.

3. Will it save time? 

Certainly, hiring a podiatrist will save time and generate greater revenue. Apart from this, the doctors will be able to diagnose more patients as they need not worry about the transcription part. Hence, greater revenues will be generated.

4. You will speak clearly- Sometimes, there will be difficult words in the documents prepared by the doctors. As a podiatric transcriptionist, you will have to be extra careful when using such medical terms. 

5. Quality Assurance is mandatory- Make sure that you offer the best quality to your client. Quality of the transcription services should not be compromised at any cost as it will pose a greater risk to the safety of the patient. Compromise on the quality will also hamper the process of patient care.

6. Are you qualified enough? Most of the clients are doubtful about the qualifications of the medical transcriptionist. You should be able to convince them that your team is qualified enough to understand different accents and dictators. Consider giving a sample or a trail to your client as a test when they are making a selection. This will help them in creating trust in your services.

7. Quality standards are followed- Make sure that your company and all your partners follow the basic quality standards and guidelines. Let your client learn about the quality measures and guarantees that you follow.

Also, try to give regular feedback to the client. This will help in ensuring that you keep up to their quality expectations.

8. How to solve poor recognition– Most of the members of this profession are doing a disservice. Instead of just going in for a monopoly, they should work on promoting their work and encourage other transcription providers as well.

People should be told more about the work that is done by the podiatry profession.

9. Is it flexible? Suppose your client is out of office, then how he/she will be able to get the services. These days most of the transcriptionists have enabled mobile dictation apps which can be effectively used by the clients to reach out faster. 

Digital transcription tools have become the new trend for the podiatric transcriptionist. You need to explain to the client that you will be catering to their needs at a much faster pace now.

10. Will the data files, documents, and recordings stay private? One should always ensure that the files and data of the client should be kept confidential and secure. From the sign-in process to the final result, your client data should be kept safe and secure.

You need to assure your clients that their data, information, documents, and recordings are all safe with you.

By: Anna williams Category: blog
April 15, 2020

5 Innovative Approaches To Improve Your Transcription Services

Medical transcription has transformed the medical world today. It has made the life of clinicians easy and they don’t need to spend their time and efforts in documenting the patient data. With the use of technological equipment, they can easily record the patient data and transfer them to the transcription companies. The experts over there listen to the audios and convert them into written documents according to the HIPAA compliances while maintaining utmost security and confidentiality. 

Transcription services have become highly popular as a result of which the competition has increased considerably. In this world of cut-throat competition, the transcription services can survive only if they provide the best services. The companies need to undertake innovative approaches to provide the best services to make the life of clinicians easier and better. 

Some of the innovative techniques which can help you to improve the transcription services are: 

1. Voice capturing and Speech recognition

The most important aspect of transcription is the voice recording and speech recognition technique. The work can be done in the best way only if the clinicians can efficiently record patient data. The data should be recorded in multiple and easy ways so that the recording in itself doesn’t become a pain. Multiple options should be available which should be easily accessible like recording devices, toll-free numbers, smartphone applications, etc. They should be able to record the voice clearly without any disturbances. Multiple options ensure that even if there is some technical problem with one of the devices, the work continues and there’s no hustle-bustle for the clinicians. 

2. Having specialized industry software

When you are working with technical fields like medical transcription, you should always have some specific industry software to check the spellings and various terms and terminologies related to the medical field. Medical transcription involves the use of several technical jargons and ever since the field is quite technical, every transcription company should ensure specialized software to achieve success in this field. The industry specialized software ensures that the work is highly accurate with no provisions for any mistake. 

3. Combination with third-party applications

The transcription companies can combine with third-party applications like cloud storage software so that all the data can be stored on a shared drive. With these applications, the transcription companies can securely save all the data for future reference. If the medical department wants to extract the details of any person, they can easily do so without having to maintain a personal database. This technology is quite innovative and attractive for medical service providers.

4. Security

Medical transcription services require a high level of security since it deals with the personal data of the patients. According to the HIPAA compliance, it is necessary to provide the utmost security while transmitting the data and sending the files back to the clinicians. The transcription companies should install the latest and most innovative security systems to ensure that there is no data leakage or theft. 

5. Reduce the turnaround time

One of the most innovative approaches for improving the transcription service is to reduce the turnaround time. In the medical world time is money and transcription firms should capitalize on this philosophy. The payments by the insurance companies are made quickly and efficiently when the submission of the bills and medical history is made well in time. So if the companies deliver the written documents early, it can help clinicians in early reporting of the payments for reimbursement from the insurance companies. This makes the revenue cycle more efficient. The transcription companies should try and submit the dictations within the first 12 hours of their receipt. This can tremendously improve their business. 

Thus, in the competitive world,  to survive in the market, the transcription companies need to take up innovative means to come out as winners. 

Eyered Transcription

Eyered transcription is one of the most efficient transcription service providers which provide maximum accuracy at a highly nominal charge. The staff is quite trained and experienced to provide the best services. They provide multiple recording options including the digital recorder, toll-free number and smartphone app for both ios and Android. It ensures secured transmission on highly configured workstations to provide maximum security. It also offers a free 7-day trial to better understand the working before signing up. Moreover, the turnaround time is highly attractive.  All the dictations which are sent by 10 pm are transcribed and sent back to the clinicians before 10 am the following morning. The innovative technology and techniques used by them provide the highest level of accuracy and efficiency.

By: Anna williams Category: blog