April 15, 2020

5 Innovative Approaches To Improve Your Transcription Services

Medical transcription has transformed the medical world today. It has made the life of clinicians easy and they don’t need to spend their time and efforts in documenting the patient data. With the use of technological equipment, they can easily record the patient data and transfer them to the transcription companies. The experts over there listen to the audios and convert them into written documents according to the HIPAA compliances while maintaining utmost security and confidentiality. 

Transcription services have become highly popular as a result of which the competition has increased considerably. In this world of cut-throat competition, the transcription services can survive only if they provide the best services. The companies need to undertake innovative approaches to provide the best services to make the life of clinicians easier and better. 

Some of the innovative techniques which can help you to improve the transcription services are: 

1. Voice capturing and Speech recognition

The most important aspect of transcription is the voice recording and speech recognition technique. The work can be done in the best way only if the clinicians can efficiently record patient data. The data should be recorded in multiple and easy ways so that the recording in itself doesn’t become a pain. Multiple options should be available which should be easily accessible like recording devices, toll-free numbers, smartphone applications, etc. They should be able to record the voice clearly without any disturbances. Multiple options ensure that even if there is some technical problem with one of the devices, the work continues and there’s no hustle-bustle for the clinicians. 

2. Having specialized industry software

When you are working with technical fields like medical transcription, you should always have some specific industry software to check the spellings and various terms and terminologies related to the medical field. Medical transcription involves the use of several technical jargons and ever since the field is quite technical, every transcription company should ensure specialized software to achieve success in this field. The industry specialized software ensures that the work is highly accurate with no provisions for any mistake. 

3. Combination with third-party applications

The transcription companies can combine with third-party applications like cloud storage software so that all the data can be stored on a shared drive. With these applications, the transcription companies can securely save all the data for future reference. If the medical department wants to extract the details of any person, they can easily do so without having to maintain a personal database. This technology is quite innovative and attractive for medical service providers.

4. Security

Medical transcription services require a high level of security since it deals with the personal data of the patients. According to the HIPAA compliance, it is necessary to provide the utmost security while transmitting the data and sending the files back to the clinicians. The transcription companies should install the latest and most innovative security systems to ensure that there is no data leakage or theft. 

5. Reduce the turnaround time

One of the most innovative approaches for improving the transcription service is to reduce the turnaround time. In the medical world time is money and transcription firms should capitalize on this philosophy. The payments by the insurance companies are made quickly and efficiently when the submission of the bills and medical history is made well in time. So if the companies deliver the written documents early, it can help clinicians in early reporting of the payments for reimbursement from the insurance companies. This makes the revenue cycle more efficient. The transcription companies should try and submit the dictations within the first 12 hours of their receipt. This can tremendously improve their business. 

Thus, in the competitive world,  to survive in the market, the transcription companies need to take up innovative means to come out as winners. 

Eyered Transcription

Eyered transcription is one of the most efficient transcription service providers which provide maximum accuracy at a highly nominal charge. The staff is quite trained and experienced to provide the best services. They provide multiple recording options including the digital recorder, toll-free number and smartphone app for both ios and Android. It ensures secured transmission on highly configured workstations to provide maximum security. It also offers a free 7-day trial to better understand the working before signing up. Moreover, the turnaround time is highly attractive.  All the dictations which are sent by 10 pm are transcribed and sent back to the clinicians before 10 am the following morning. The innovative technology and techniques used by them provide the highest level of accuracy and efficiency.

By: Anna williams Category: blog
April 10, 2020

Top 5 Reasons Why You Face Obstacles In Learning Transcription Services

Transcription services are becoming highly demanded services at this time. With the growing number of patients, the burden for doctors has increased tremendously. Not just this, all the payments are now routed through the insurance companies which has increased the recording requirements for the clinicians. Each and every aspect of the medical treatment has to be recorded in the prescribed manner and in a comprehensive way according to the HIPAA guidelines. 

What is transcription?

With the increasing workload of the clinicians, it has become imperative to transfer the workload to someone else. In the transcription service, the oral notes of the medical practitioners are recorded and transmitted to experts who convert these oral recordings in the written form for the purpose of recording. It is fast becoming common because it enables the clinicians to concentrate on treating the patients. The clinicians are provided multiple options – like smartphones, toll-free numbers and devices to record the patient history and readings and send it to authorized experts who can convert them into written form and record them in a HIPAA compliant manner. It for sure reduces the workload of the clinicians who can concentrate on other important issues. 

Why learn about transcription?

Transcription is a very crucial service and even a small mistake can lead to blunders. The person performing a transcription of the notes should be well aware of the medical terms and terminologies to be able to understand and comprehend the notes given by the clinicians. It requires a lot of assistance and experience to perform the work with the highest level of accuracy. Therefore, a small course enables you to bring perfection in your work and do it with more precision and accuracy.

Top 5 reasons you face obstacles in learning the transcription services

1. Transcription service is a highly professional course and it requires the knowledge and understanding of the medical terms and terminologies to comprehend the speech and audios of the clinicians. Not every Tom, Dick or Harry can perform the function efficiently. Proper knowledge and understanding is a must to provide meaning and structure to the data being provided. 

2. Since the notes sent to the transcribers are recorded audios, at times the voice is not clear and there is an overlapping voice. In such a situation it becomes difficult and time taking to dig out the required information. Only an experienced person can do the task efficiently. There might as well be a lot of noise in the background while the audios are being recorded. This creates a hurdle in the path of the transcribers and makes their job more difficult. 

Learning the art of transcription is also difficult because every person has a different accent and the quality of the speaker’s voice varies from person to person. To understand the speech and voice of every clinician becomes difficult for the transcribers. Different dialects and accents pose a problem in doing the work accurately.

The transcribers need to be very well aware of the acronyms and abbreviations that are used by the clinicians. Since clinicians have the habit of doing the work in a flow, mostly their audios are full of abbreviations, acronyms, and technical jargon. So a thorough understanding is required.

The transcription services company has to be performed in a very safe and secure manner. The transcribers have to keep a check on the security in the best possible way because according to the HIPAA guidelines, it is mandatory to secure all the patient data. They need to be well aware of the security guidelines. 

Accuracy and quick turnaround are the two main requirements for the transcribers. There is no end to their learning as the requirements of each and every firm is different. Every transcriber has to work closely with different clients who can have their different transcription tools and requirements. So getting familiar with the operations and limitations is necessary for the dedicated transcribers. The clients have their own specific rule which creates an obstacle in the path of the transcribers. It’s like there is a lot to learn on each and every project for the transcribers due to the different client requirements. 

Moreover, the medical requirements are different for different countries which poses another challenge in learning the transcription service. There is a lot of variation and scope in its operation. Dealing with different people and understanding the language, terms, and terminologies of different clinicians is the biggest obstacle in learning the service. However with correct guidance, support and practice, one can become efficient in performing the transcription services.

By: Anna williams Category: blog
March 27, 2020

How to Have An Accurate Orthopedic Transcription With Minimal Spending

Entailed with treatments and managing the acute conditions of the patients, orthopedic practitioners/doctors/surgeons are always occupied with a lot of work. This lays a strong emphasis on the constant recording and tracking of the crucial data of the patient’s information and treatment. Orthopedic medical practitioners consistently need reliable and accurate services of medical transcription companies for meeting the cumbersome documentation challenges of the patient reports.

Why is orthopedic transcription considered important for any medical industry?

For efficiently and accurately transcribing the orthopedic reports, a clear understanding of the orthopedic terminology and procedures is required by the specialists. The stream of orthopedics is considered to be one of the busiest in the medical industry, serving both the regular, as well as, trauma cases. If there is any emergency case, it is expected that the performance of the procedures will be prompt and subsequently the medical reports will be documented accurately. Further, the treatment follow-up has to be quick. This necessitates the importance of the services of experienced and qualified orthopedic transcriptionists.

A reliable and accurate orthopedic transcription should be able to help the doctors/ surgeons in generating the most accurate and efficient medical reports.

Outsource your orthopedic transcription services -Saves money

There is no doubt about it that the orthopedic medical transcription services have proven to be a great asset for the medical practitioners/physicians. You can always get the transcription done either in-house or get it outsourced. 

One of the major advantages of outsourcing the medical transcription services is that you pay only for the services that your organization needs. 

Most of the reputable medical orthopedic transcription businesses offer highly reasonable transcription rates. Usually, these rates would cost you a much lower price than opting for an in-house transcriptionist. This is because outsourcing will enable your organization to eliminate the need for training, administrative, and HR costs- additionally you also get to save on maintenance and equipment outlays.

No purchasing of new Equipment

If you outsource your transcription needs, you need not purchase transcription equipment such as dictation systems, computers, keyboards, and headsets. Purchasing new equipment will no longer remain a burden on you. In addition to this, it will also help you in getting rid of the expenditures on hardware or transcription software maintenance and ongoing software subscription costs.

No additional cost involving HR functions

Further, Human resource management functions such as recruitment, selection, conduction of interviews, and payroll can demand a substantial commitment to investment. When it comes to an industry having a high-attrition rate like that of transcription services, the associated costs of these HRM functions can be quite cumbersome for the healthcare provider/business. This means when you outsource your orthopedic transcription services, it will keep a check on your hiring, administrative responsibilities, and payroll processing requirements. You would just need a fairly intensive staff to meet your other needs and you can leave the HR function for the outsourcing company to take care of it.

No related training and administration responsibilities and costs

Another aspect that poses additional costs due to the in-house transcription team is the staff and administration training costs. This also includes line managers, extra time, resources and funds. 

In medical business with multiple specialties, you will need to hire an in-house transcriptionist who is well-versed with those particular varied specialties and technical jargon. So, utilizing the services of an outsourcing company will also mean that you will be able to enjoy the most accurate, reliable, efficient standards and services without incurring any ongoing costs of recruiting and maintaining your own in-house team. The services of an orthopedic transcription outsourcing company will usually cost you a fraction of what you will be paying to your full-time staff members. 

Qualities required in third-party transcription solutions

So, you can get the orthopedic transcription services at the most minimal cost. For obtaining reliable and timely services, outsourcing the orthopedic transcription needs to the third-party vendors can prove to be very effective, provided they fulfill the below-mentioned qualities or requirements-

  • Quality and accuracy- The transcription company should take all the essential measures to offer world-class quality and as much accuracy as possible. This can be assured through regular quality checks, inspection, and proofing.
  • Industry-specific experience- For the most accurate and effective orthopedic transcripts, professionals should have a wide range of experience related to orthopedics specialty. Professionals should be able to handle multiple requirements and according to a particular specialty. 
  • Resource and time-saving- The main objective of getting the orthopedic transcription process outsourced is the huge amount of savings on time and effort. The transcription company should be efficient in offering quick services to the medical practitioners that are capable of reducing the costs, as well as, save their time.
By: Anna williams Category: blog
March 20, 2020

Top 7 Common Prejudices About Urology Transcription

The practice of transcription involves transcribing audio recordings of medical practitioners into written form to file the past and present medical situation of the patients. These days the HIPAA compliances have increased and all the medical practitioners are required to maintain full-fledged and descriptive records of the patients’ treatment and history which takes a lot of time and effort. The burden with the Urology department is fast increasing because of the increasing work pressure due to several diseases and the doctors can no more devote their precious time in filing and recording. For this purpose either the hospitals need to keep separate staff for transcribing the doctor’s notes or they can outsource this facility to a team of experts who can do all this in a cost-efficient and effective manner. 

However, many medical practitioners are not very comfortable with handing over the transcription work of the urology department to someone else because of several prejudices that still exist in the minds of the medical service providers. Top 7 common prejudices about the Urology Transcription are:

1. The transcription services are very expensive

Many medical providers think that the transcription services are very expensive and this will unnecessarily increase the cost of the medical service providers. However, this is not at all true. The services are highly affordable and they can considerably decrease the cost. You need not pay any fixed expenses for the same. Companies like Eyered offer the service for as low as 7 cents per line with no extra hidden charges. 

2. The transcription services are not safe

This is again a very major myth. The transcription services are very safe and all necessary steps are taken to ensure the safety of data. All the notes are transferred to the transcribers through proper closed channels which cannot be hacked easily. Strict security measures are being implemented by the companies to safeguard the information. 

3. The transcription services are not HIPAA compliant

This is a prejudice that most companies have about the transcription providers which is completely incorrect. There are transcription providers who work in the manner specified by HIPAA and follow all the guidelines given by them. Medical urology providers must make sure to avail of the services from those companies only which work in a HIPAA compliant manner. 

4. The recording of the information is a difficult thing

It is not at all difficult to record the medical notes for the urologists. With advanced technology, it has become much easier to record all the data. The recording can be done through Smartphone apps, on digital recorders, and through the phone. This ensures that you have enough options to record the necessary information at all times. 

5. Cannot rely on the reports made by transcribers

The transcribers are experts and knowledgeable people. They have complete knowledge about the work they are doing and they are well aware of all the medical terms and terminologies. Through their expertise and experience, they can do the work in a very efficient manner without any mistakes. Eyered LLC provides 99%+ accuracy for all the urology transcriptions. The reports are made in the EMR/EHR pattern and are transmitted through secure servers only. 

6. Stressful to deal with the outsiders

There is a common myth that dealing with outsiders for your internal requirements of making the reports is a difficult thing. It is difficult to avail of the services round the clock and there will be delays as constant reminders about the work will have to be sent. However these days the Urology transcription service is highly efficient. Eyered LLC has a turnover of 12 hours and all the transcriptions are provided timely. They provide a stress-free experience through their superior services. 

7. How do I believe in the urology transcription services? 

Many people don’t have trust in the efficiency of the services of the urology transcribers. For them, it is best to try the services themselves first and experience it to see the benefits it can offer. Eyered offers a 7-day free trial so that the medical practitioners can completely experience the services before availing them. 

Thus we can say that these are just the prejudices in the minds of the people and the best way to clear them is to try the service and see the potential benefits which you can gain from them. Urology transcription makes the work of Urologists easy and instead of wasting their time on recording every aspect of the patient history and making the reports, they can easily concentrate on treating more patients and spend more time with them to understand their problem. They can increase their revenue by treating more patients and avoid wastage of time, efforts and money on transcription which can be easily done by someone else.

By: Anna williams Category: blog
March 5, 2020

How Dermatology Transcription helps you increase your revenue?

Why are transcription services required?

Transcription services are becoming very popular these days with more and more medical practitioners going for this service to ease out their work and concentrate on treating the patients. The Medical providers and practitioners need to maintain a wide range of documents which include the patient history, diagnosis, laboratory summary and results, consultation notes, test reports, discharge summary, discharge reports, etc. All this requires a lot of documenting and accuracy.

To ease out the work and save the time of doctors and nurses, the transcription services can be availed from a third party. A reliable transcription firm like Eyered can provide adequate support to the medical practitioners by doing the entire work of documenting with maximum accuracy and security. The documenting these days has increased as all the records are to be submitted to the insurance company for a quick refund of the services offered. With the dermatology transcription services, the dermatologists can quickly record the notes and send them to the transcription company which converts the audios into written form in the required format. 

All this requires a lot of documenting and accuracy. To ease out the work and save the time of doctors and nurses, the transcription services can be availed from a third party. A reliable transcription firm like Eyered can provide adequate support to the medical practitioners by doing the entire work of documenting with maximum accuracy and security. The documenting these days has increased as all the records are to be submitted to the insurance company for a quick refund of the services offered. With the dermatology transcription services, the dermatologists can quickly record the notes and send them to the transcription company which converts the audios into written form in the required format. 

To ease out the work and save the time of doctors and nurses, the transcription services can be availed from a third party. A reliable transcription firm like Eyered can provide adequate support to the medical practitioners by doing the entire work of documenting with maximum accuracy and security.

The documenting these days has increased as all the records are to be submitted to the insurance company for a quick refund of the services offered. With the dermatology transcription services, the dermatologists can quickly record the notes and send them to the transcription company which converts the audios into written form in the required format. 

How can transcription services increase revenue?

Transcription services don’t just ease the work of the doctors and nurses rather it helps them save a lot of money and increases the revenue considerably. 

1. Focus on core business activities

By outsourcing the transcription services, the dermatologists can focus on treating the patients and they need not waste any time on documenting the reports. They can actually treat more patients and give more care and time to the patients instead of spending that time on noting everything down. The doctors and nurses can provide better services to patients. 

2. Low investment by the hospitals for additional staff

When the dermatology transcription is given to an outside firm, then the hospital or clinic need not hire any additional staff for transcribing the notes or documenting the reports. Only a well trained and knowledgeable person can perform the work of transcription effectively. With the Dermatology transcription services, the work is done by a team of experts who are trained in the art of transcribing. It lowers down the entire expenses which a firm has to incur on the additional staff. 

3. Speed up reimbursement

The transcription services are mostly HIPAA compliant which ensures that they document all the reports in a compliant manner. This ensures that all the claims of the insurance company can be submitted quickly and efficiently without wasting any time. Quick submission ensures that the reimbursement process is also performed in an efficient manner. 

4. Reduced operating costs 

Since no additional staff member is to be kept for the purpose of transcription, the operating costs reduce considerably. You need not pay an additional salary or provide separate desks and amenities to an additional staff member. 

5. No need to pay when the patients are less

The fixed employee will have to be given the entire salary no matter if the work for a particular time period is less. This is not the case with the transcription services being outsourced to a third party as they are to be paid according to the work. This can increase your costs by reducing expenses. 

6. Professional services

The best part is that the Dermatology transcription service provides professional services that are done by a team of experts. This makes sure that you need not worry about errors. Any error in the medical field can result in payment of huge compensations to the patient which can decrease your revenue by increasing the costs. Highly accurate and professional services ensure timely delivery of documents and reduce the cost considerably by saving you from any kind of loss. 

Transcription services by Eyered

The Dermatology Transcription has proven highly effective in increasing the revenue by saving the time, cost and efforts of the medical professionals. With Eyered transcription services, the Dermatologists can effectively spend more time in treating the patients and cater to more number of patients which can lead to increased revenue. Moreover, it can also reduce the stress of filing work and provide professional services at affordable rates.

The services are completely secure and there is no chance of data leakage during transmission. It provides a variety of ways to record the audio including a digital recorder, toll-free number and a Smartphone app which means you need not incur any additional cost on the infrastructure or technology. There are no hidden charges for the services. So if you are looking out to increase your revenues, you can do so easily with the transcription services from Eyered.

By: Anna williams Category: blog