April 2020
April 21, 2020

Ten Doubts About Podiatry Transcription You Should Clarify

What is Podiatry and who is a podiatrist?

Podiatry is a medical science dealing with the diagnosis and treatment of the ailments arising in the ankle, foot, and legs. A doctor who specializes in podiatric medical training is called a podiatrist. The work performed by a podiatrist includes diagnosing the problems, suggesting the medicines, and performing surgery if required, to treat the ailing leg of the patient. Sometimes, a podiatrist is approached by the patient for psychological consultation so that they can overcome their disorder on time. 

As we know the importance of transcription services in the medical industry, we can not deny the fact that a podiatrist has to maintain his/her medical treatment log like other medical practitioners. This medical treatment log will help them in understanding and will keep them updated about the condition of their patient. These transcription documents are highly important and relevant during the health insurance claims. At the same time, they should be accurate and updated regularly.

What is a Podiatric transcription?

When all the important documents, audio, and video regarding ailing legs of the patients are translated in other foreign languages or accompanied by subtitles, it is called podiatric transcription.

Here are 10 doubts about podiatric transcription that you should clarify to your client as a podiatrist:

1. Reduction in data entry cost– Regular in-house podiatrist of the hospital will demand continuous salary and other benefits. But as an outsourcer, you will demand payment only for the work done. 

Outsourcing podiatric transcription services will provide error-free results while saving costs for the healthcare organization.

2. Will the medical records of the patient stay accurate and consistent? 

You should be able to convince the healthcare organization for whom you are going to work that you will be able to generate the most accurate and reliable documents. However, the doctor should have not made any errors in the preparation of the report of the patient originally.

3. Will it save time? 

Certainly, hiring a podiatrist will save time and generate greater revenue. Apart from this, the doctors will be able to diagnose more patients as they need not worry about the transcription part. Hence, greater revenues will be generated.

4. You will speak clearly- Sometimes, there will be difficult words in the documents prepared by the doctors. As a podiatric transcriptionist, you will have to be extra careful when using such medical terms. 

5. Quality Assurance is mandatory- Make sure that you offer the best quality to your client. Quality of the transcription services should not be compromised at any cost as it will pose a greater risk to the safety of the patient. Compromise on the quality will also hamper the process of patient care.

6. Are you qualified enough? Most of the clients are doubtful about the qualifications of the medical transcriptionist. You should be able to convince them that your team is qualified enough to understand different accents and dictators. Consider giving a sample or a trail to your client as a test when they are making a selection. This will help them in creating trust in your services.

7. Quality standards are followed- Make sure that your company and all your partners follow the basic quality standards and guidelines. Let your client learn about the quality measures and guarantees that you follow.

Also, try to give regular feedback to the client. This will help in ensuring that you keep up to their quality expectations.

8. How to solve poor recognition– Most of the members of this profession are doing a disservice. Instead of just going in for a monopoly, they should work on promoting their work and encourage other transcription providers as well.

People should be told more about the work that is done by the podiatry profession.

9. Is it flexible? Suppose your client is out of office, then how he/she will be able to get the services. These days most of the transcriptionists have enabled mobile dictation apps which can be effectively used by the clients to reach out faster. 

Digital transcription tools have become the new trend for the podiatric transcriptionist. You need to explain to the client that you will be catering to their needs at a much faster pace now.

10. Will the data files, documents, and recordings stay private? One should always ensure that the files and data of the client should be kept confidential and secure. From the sign-in process to the final result, your client data should be kept safe and secure.

You need to assure your clients that their data, information, documents, and recordings are all safe with you.

By: Anna williams Category: blog
April 15, 2020

5 Innovative Approaches To Improve Your Transcription Services

Medical transcription has transformed the medical world today. It has made the life of clinicians easy and they don’t need to spend their time and efforts in documenting the patient data. With the use of technological equipment, they can easily record the patient data and transfer them to the transcription companies. The experts over there listen to the audios and convert them into written documents according to the HIPAA compliances while maintaining utmost security and confidentiality. 

Transcription services have become highly popular as a result of which the competition has increased considerably. In this world of cut-throat competition, the transcription services can survive only if they provide the best services. The companies need to undertake innovative approaches to provide the best services to make the life of clinicians easier and better. 

Some of the innovative techniques which can help you to improve the transcription services are: 

1. Voice capturing and Speech recognition

The most important aspect of transcription is the voice recording and speech recognition technique. The work can be done in the best way only if the clinicians can efficiently record patient data. The data should be recorded in multiple and easy ways so that the recording in itself doesn’t become a pain. Multiple options should be available which should be easily accessible like recording devices, toll-free numbers, smartphone applications, etc. They should be able to record the voice clearly without any disturbances. Multiple options ensure that even if there is some technical problem with one of the devices, the work continues and there’s no hustle-bustle for the clinicians. 

2. Having specialized industry software

When you are working with technical fields like medical transcription, you should always have some specific industry software to check the spellings and various terms and terminologies related to the medical field. Medical transcription involves the use of several technical jargons and ever since the field is quite technical, every transcription company should ensure specialized software to achieve success in this field. The industry specialized software ensures that the work is highly accurate with no provisions for any mistake. 

3. Combination with third-party applications

The transcription companies can combine with third-party applications like cloud storage software so that all the data can be stored on a shared drive. With these applications, the transcription companies can securely save all the data for future reference. If the medical department wants to extract the details of any person, they can easily do so without having to maintain a personal database. This technology is quite innovative and attractive for medical service providers.

4. Security

Medical transcription services require a high level of security since it deals with the personal data of the patients. According to the HIPAA compliance, it is necessary to provide the utmost security while transmitting the data and sending the files back to the clinicians. The transcription companies should install the latest and most innovative security systems to ensure that there is no data leakage or theft. 

5. Reduce the turnaround time

One of the most innovative approaches for improving the transcription service is to reduce the turnaround time. In the medical world time is money and transcription firms should capitalize on this philosophy. The payments by the insurance companies are made quickly and efficiently when the submission of the bills and medical history is made well in time. So if the companies deliver the written documents early, it can help clinicians in early reporting of the payments for reimbursement from the insurance companies. This makes the revenue cycle more efficient. The transcription companies should try and submit the dictations within the first 12 hours of their receipt. This can tremendously improve their business. 

Thus, in the competitive world,  to survive in the market, the transcription companies need to take up innovative means to come out as winners. 

Eyered Transcription

Eyered transcription is one of the most efficient transcription service providers which provide maximum accuracy at a highly nominal charge. The staff is quite trained and experienced to provide the best services. They provide multiple recording options including the digital recorder, toll-free number and smartphone app for both ios and Android. It ensures secured transmission on highly configured workstations to provide maximum security. It also offers a free 7-day trial to better understand the working before signing up. Moreover, the turnaround time is highly attractive.  All the dictations which are sent by 10 pm are transcribed and sent back to the clinicians before 10 am the following morning. The innovative technology and techniques used by them provide the highest level of accuracy and efficiency.

By: Anna williams Category: blog
April 10, 2020

Top 5 Reasons Why You Face Obstacles In Learning Transcription Services

Transcription services are becoming highly demanded services at this time. With the growing number of patients, the burden for doctors has increased tremendously. Not just this, all the payments are now routed through the insurance companies which has increased the recording requirements for the clinicians. Each and every aspect of the medical treatment has to be recorded in the prescribed manner and in a comprehensive way according to the HIPAA guidelines. 

What is transcription?

With the increasing workload of the clinicians, it has become imperative to transfer the workload to someone else. In the transcription service, the oral notes of the medical practitioners are recorded and transmitted to experts who convert these oral recordings in the written form for the purpose of recording. It is fast becoming common because it enables the clinicians to concentrate on treating the patients. The clinicians are provided multiple options – like smartphones, toll-free numbers and devices to record the patient history and readings and send it to authorized experts who can convert them into written form and record them in a HIPAA compliant manner. It for sure reduces the workload of the clinicians who can concentrate on other important issues. 

Why learn about transcription?

Transcription is a very crucial service and even a small mistake can lead to blunders. The person performing a transcription of the notes should be well aware of the medical terms and terminologies to be able to understand and comprehend the notes given by the clinicians. It requires a lot of assistance and experience to perform the work with the highest level of accuracy. Therefore, a small course enables you to bring perfection in your work and do it with more precision and accuracy.

Top 5 reasons you face obstacles in learning the transcription services

1. Transcription service is a highly professional course and it requires the knowledge and understanding of the medical terms and terminologies to comprehend the speech and audios of the clinicians. Not every Tom, Dick or Harry can perform the function efficiently. Proper knowledge and understanding is a must to provide meaning and structure to the data being provided. 

2. Since the notes sent to the transcribers are recorded audios, at times the voice is not clear and there is an overlapping voice. In such a situation it becomes difficult and time taking to dig out the required information. Only an experienced person can do the task efficiently. There might as well be a lot of noise in the background while the audios are being recorded. This creates a hurdle in the path of the transcribers and makes their job more difficult. 

Learning the art of transcription is also difficult because every person has a different accent and the quality of the speaker’s voice varies from person to person. To understand the speech and voice of every clinician becomes difficult for the transcribers. Different dialects and accents pose a problem in doing the work accurately.

The transcribers need to be very well aware of the acronyms and abbreviations that are used by the clinicians. Since clinicians have the habit of doing the work in a flow, mostly their audios are full of abbreviations, acronyms, and technical jargon. So a thorough understanding is required.

The transcription services company has to be performed in a very safe and secure manner. The transcribers have to keep a check on the security in the best possible way because according to the HIPAA guidelines, it is mandatory to secure all the patient data. They need to be well aware of the security guidelines. 

Accuracy and quick turnaround are the two main requirements for the transcribers. There is no end to their learning as the requirements of each and every firm is different. Every transcriber has to work closely with different clients who can have their different transcription tools and requirements. So getting familiar with the operations and limitations is necessary for the dedicated transcribers. The clients have their own specific rule which creates an obstacle in the path of the transcribers. It’s like there is a lot to learn on each and every project for the transcribers due to the different client requirements. 

Moreover, the medical requirements are different for different countries which poses another challenge in learning the transcription service. There is a lot of variation and scope in its operation. Dealing with different people and understanding the language, terms, and terminologies of different clinicians is the biggest obstacle in learning the service. However with correct guidance, support and practice, one can become efficient in performing the transcription services.

By: Anna williams Category: blog