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AUTHOR: Anna williams
May 23, 2019

Why US-Based Transcription Is Better?

As a health care provider, you would often require an expert medical transcriptionist to process the voice reports into digitized text formats. Today, there are various providers across the globe who can offer transcription services at a very competitive rate. This is one of the main reasons that hinder many medical practitioners and health care providers to hire US-based transcription services.

US based transcription services may not always offer a competitive rate as compared to the transcription services offered by other global providers but there are various reasons as to why hiring a US based transcription service may prove to be more beneficial for you: 

  • High-quality transcription services: Not only is English the native language of a US-based medical transcriber, but they are also familiar with the subtle nuances of the voice recordings. Hiring a US-based transcription service ensures that you will be delivered with a high-quality medical transcript of the voice recording.
  • Reduction of translation losses: While other global medical transcribers have a great grasp of the English language, there are chances that might misunderstand the subtleties which can change the meaning of the voice text. A US-based medical transcriber is well-versed with the slangs and the references that are very commonly used in the States which is why hiring a US-based transcription service will ensure that these translation loss errors are negated.
  • Availability at the US time zone: While E-mail is the most common form of communication in the States, there are often times when a health care provider needs to discuss details on an urgent basis with their transcriptionist. This is often not possible if the hired transcription services are located outside the states because of the time zone difference. Hiring a US-based transcription service eliminates this issue even if you are located on the east coast and want to communicate with someone on the west coast because there is a significant time overlap.     
  • Ensuring security of patient data (HIPAA compliant): Although hiring transcription services from outside the states to understand the requirement of securing the patient data, a US-based transcription service company will always be better versed with the US laws and regulations that have been set to protect the patient data. There are various protocols that need to be adhered to if you are handling confidential medical information. It is also critical to ensure that everyone understands the need to be HIPAA compliant. Not only are these laws and protocols readily understood by a US-Based transcription service company, but they also make sure that every step of the protocol is followed to ensure the security of patient data.   

Although it may be tempting to hire a low cost transcription service provider, it’s easily elucidated that hiring transcription services from a US based company yields high quality transcripts that are accurate so that you, the health care provider is always at ease!

By: Anna williams Category: blog
May 22, 2019

Top 5 Tips and Tricks to Improve Your Dictation services

Precise translation of clinical notes begins with great dictation; however there are numerous different components that additionally add to dictation services quality. As a doctor or medicinal office utilizing transcription, you are very much mindful of the possibly genuine legitimate, monetary, and persistent well-being impacts that deciphering errors can cause. Translated reports are a piece of the medical record and should be exceedingly exact.

Step by step instructions to Do Dictation Properly

This obliviousness (no offense) about how to do dictation services appears in various courses in young lawyers

The first is that their dictated material tends to be of very high caliber. Inalienably, obviously, there is nothing amiss with delivering high caliber dictated substance. Be that as it may, all around, the spotlight at University is on dictated language, and subsequently youthful legal advisors can frequently be deficient in the region of talk.

Besides, the procedure that youthful legal advisors are familiar with receiving to create dictated material is a long way from the most effective procedure.

That is not astonishing, on the grounds that graduate school requires a to a great extent autonomous technique. It is additionally a clear procedure. You may have four or five subjects at any one time, with maybe a couple of assignments to do, some contact hours to visit, and some investigation to finish.

That is obviously unique to lawful practice where you will have many records, many customers, calls to reply, advertising to do, organizing occasions to go to, backing to take part in, organization to finish, and individuals to work with.

The two conditions couldn’t be progressively unique, and thus nor should the procedures used to create the work be the equivalent.

For what reason Don’t We Teach Dictation?

Sadly dictation is seen as a bygone procedure, one that is evidently needy upon the “antiquated” secretarial framework and one which legal advisors have a great deal of inconvenience getting a handle on.

In any case, whenever done appropriately, dictation can immensely improve your efficiency and free you up to do higher esteem undertakings, alter increasingly complex reports, and to create associations with existing customers, prospects, and extending a system for the most part.

Likewise – regardless of whether you don’t have a secretary, dictation services are on the rise.

They Didn’t Teach you Dictation Services, however we will

We perceive that there are a great deal of legal advisors out there who may give dictation a go on the off chance that they realized where to begin.

In any case, that is just the situation on the off chance that they have the best possible aptitudes to do it.

So we will build up this manual for give you a far reaching outline of dictation, how to direct, how to utilize a dictaphone, how to approach progressively complex records and for the most part how you can improve your efficiency through the transcription procedure in a pragmatic manner.

The most effective method to dictate or to go with dictation services– In a Nutshell

Disclosing to you how to direct is somewhat similar to revealing to you how to talk. The most ideal route for you to improve is to get it done. Be that as it may, here we go:

A bit of planning goes far – have a system before you start;

Try not to hold the mouthpiece straight facing your mouth – the additional static clamor will bother your secretary, or acquaint mistakes with your product;

Talk unmistakably, yet quickly – there’s actually no motivation to pace yourself, except if your mouth is going quicker than your mind;

Guarantee that you plainly direct accentuation – it might sound senseless, yet it’s the most ideal approach to get the item looking as close as conceivable to conclusive when you see it.

Starting – Starting your Dictation

So in case you will figure out how to manage how about we start with the essentials.

Any transcription you do should be done from the point of view that the individual composing for you doesn’t have a clue what you know.

What we mean is that transcription services should be something that is versatile, so that in case you’re secretary or typist is away, there are no suspicions contained inside the dictation which imply that it will end up wasteful from individuals asking you inquiries constantly.

When questions, elucidations, issues or vulnerabilities begin to crawl into your transcription (specifically generally clear dictation – the issue is less perceptible with longer increasingly complex records), it turns out to be drastically less proficient and impacts upon the profitability picks up that you may somehow have. In the event that you are doing dictation services appropriately, at that point you are doing it in a manner that improves effectiveness and efficiency – not the manner in which that makes disappointment and includes cost.

That implies that in case you’re going to manage something you have to give the majority of the basic material toward the begin which the individual composing the report needs so as to create the record. Hence you have to comprehend your association’s frameworks and methodology for archive creation. On the off chance that you don’t have the foggiest idea what data you’re secretarial typist needs before making an archive that how might you give data to them?

A male and female doctor during dictation

Presently, customarily, the data that is required for any report will be quite standard. You are going to need to give somebody the record number, maybe the customer name, the beneficiary’s name and address except if it tends to be found effectively on the record wherein case give those directions, it additionally implies that you will need to give the right name of the report. In the event that you are not giving these things, at that point you have to give directions about where they can be found or if nothing else enough data that no further enquiry is required.

A letter is the most clear precedent. In any case, in the event that you need the letter to be sent by copy, at that point it is conceivable there may be an alternate point of reference for that procedure and you have to reach subtleties ought to be utilized. Dictations may be sent by post, by hand conveyance, by copy, by email. Numerous organizations have distinctive point of reference beginning stages for every one of those various methods of conveyance.

Likewise, you have to furnish to typist with data that is important so as to guarantee that any documentations on the archive are right. That may mean you have to indicate that it is to pass by enrolled post. It may likewise mean you have to request that the individual put a pressing documentation on the letter, or imprint it “without preference” or something like that.

In Summary, Good Dictation and Work Habits are Key

Past creating clear sound, accomplishing fantastic translation results likewise expects consideration regarding work process subtleties, for example, giving total and right data, clear recognizable proof of any STAT or changed reports, alarming the transcriptionist to exceptional directions, and secure transmission of documents. Getting this angle right spares time and disappointment for both the creator and the transcriptionist, and decreases the potential for blunders.

By: Anna williams Category: blog
May 20, 2019

Introduction to Electronic Health Records

Digital technology has radically transformed our modes of communication and the integration of digital technology within health care units has yielded similar revolutionary results. It has often been observed that a digitized health care unit’s infrastructure is capable of providing high-quality health care services. One of the factors that have led towards improving the quality of health care systems is the generation of the seamless and precise flow of health and medical information. The ability to exchange health information electronically is called EHR transcription or electronic health record.  

An electronic health record (EHR) is a systemized digital version of patient reports and patient data. Electronic health records are patient data that make the health and medical information of the patient accessible securely to various other authorized users. Through electronic health records, patient’s health care data can be shared instantly with other health care providers and medical units like medical specialists, pathology laboratories, medical imaging, and emergency facilities. EHR’s have made it possible to receive and analyze the data of any patient by any specialist remotely.

An Electronic Health Record enables the provider to examine the patient’s health data over a period of time. It is generally maintained under a specific health care provider for a long duration and may include:

•           Demographics of the patient

•           Any past medical history

•           Any allergies or other complications  

•           Previous vaccinations

•           Pathology laboratory reports

•           Medical radiology reports

EHR is basically a software that is designed to streamline the information flow by enabling access to a patient’s health information. Today, many individuals and health care professionals are opting for EHR transcription services because digital access to health records enables them to improve the quality of patient care. EHR transcription is a great service to opt for the physicians as well as the patients because not only does it make the medical and health data readily accessible but it also improves the efficiency of the process while ensuring the safety of patient data.

Electronic Health Records or EHR transcription helps to improve patient care and provide better health care because:

•           Through EHR, there is quick access to the medical and health data of the patient which is why the turnaround time for telephonic messages and medication refills is significantly reduced.

•           There are fewer communication errors thus enabling the health care providers to improve and provide high-quality health care to their patients.

•           Electronic health records improve the efficiency of handling records because the paperwork significantly decreases which enables the health care professionals to reduce errors and efficiently manage the treatment. This is especially beneficial in the management of chronic diseases. 

•           EHR transcription also improves the billing process by reducing the transcription costs thus improving the revenue cycle management.

EHR transcription system has proved to be revolutionary for the healthcare industry. EHR has not only streamlined but has also managed to consolidate the health data of a patient in one system.

By: Anna williams Category: blog
May 17, 2019

How to Calculate Medical Transcription Pay Rates

Medical transcription, an allied health care process converts voice recordings by health care professionals like the physicians and the doctors into digitized text formats. Today, the industry of medical transcription is one of the most booming sectors of the health care domain. And that is primarily because every doctor or physician is seeking to hire a medical transcriptionist that is experienced and trained to specifically understand medical terminologies.

A medical transcriptionist astutely listens to the voice recordings that may vary from medical reports of the emergency room to chart reviews and transcribes them into medical reports. The job of a medical transcriptionist usually does not require specialized prerequisites but they must possess an ability to understand various accents and medical jargons. This significantly impacts the quality of your medical report! 

As a health care provider, you want your medical reports to be of the highest quality and that is often intertwined with the medical transcription pay rates. A higher transcription pay rate does not always mean high quality which is why it important to understand the various factors that affect the medical transcription pay rate. Detailed knowledge of the factors that affect the invoice charges will allow you to understand and calculate transcription pay rates efficiently for your practice. Following are some of the factors that the outsourcing providers generally use to determine the transcription pay rate of the voice recordings:

  1. Length of the audio: The length of the voice recording is the first factor that determines the transcription pay rate. The 2 factors are directly proportional which basically means that longer the length of the audio, more will be the invoice generated.  
  2.  Single versus various speakers: The transcription rate is usually low for dictations or for a one person recording versus a recording that may include various doctors and health care providers. This is basically because it is easier to transcribe the voice recording of 1 person versus a group of people.
  3. Audio clarity: The clarity of the audio is again one of the major factors that influence the transcription pay rate. If the quality of the audio isn’t clear, medical transcription service providers charge more because it takes them a long time to transcribe the voice recording. We suggest you conduct your voice recordings in a quiet room that has minimal distractions.   
  4. Speaker Accents: Medical transcription pay rates are also often influenced by the accents of the speakers in the audio. Now, if the accent is difficult to understand or there is a second health care professional in your audio whose primary language isn’t English, chances are that you may be charged more to transcribe your audio.
  5. The turnaround time: If you choose the standard turnaround time of the outsourcing provider, then the transcription cost would be nominal as opposed to urgent delivery.
  6. Type of Specialty/Complexity of the Content: If the voice recording is of a specialized health care unit or the content to be transcribed is highly complex or supremely technical, then the resources may need to invest more time in analyzing the content which is why your medical transcription outsourcing provider may charge you more. For instance: The charges for transcribing a radiology report may be less than transcribing a dermatology report.

These were just some of the few factors that the transcription agencies take into consideration while determining the transcription pay rate.

Another major factor that very often influences the transcription pay rate is the location of the service provider. Though this is not always the case, it is important to be aware that medical transcription service providers residing in the United States, Canada, and European countries may charge more than the service providers located in Asian countries. This is basically because the medical transcriptionist salaries and their hourly pay rates differ significantly between the two regions.

Various job market sites illustrate that the compensation for an average medical transcriptionist during their first year in the States is between 9 to 13 dollars per hour with an average of 14 to 15 dollars/hour in the next few years. This rate varies between INR 150 to 300 per hour in India. Apart from paying by hourly rates, you could also calculate your medical transcriptionist’s remuneration with another method known as character line counts. Following are the guidelines for a 65 character line:

  • The first step is to determine the rate per line (The rate is generally influenced by 1 or more factors listed above)
  • The next step is to determine the number of the lines in the document.
  • These number of lines are then multiplied by the per line payment rate that was set in the first step. For instance: If a document has 174 lines and pay rate is 10 cents a line, then the total payment for the transcribed document would amount to 17.4 Dollars (174 X 0.10 = 17.4) 
  • Alternatively, you can also enumerate the total character count of the document and then divide it by a value of 65 to determine the number of lines. For instance, if a document has 8500 characters , then the number of lines would amount to 130.76 which can be rounded of to 131 (8500 / 65 = 130.76) 
  • One of the factors to ensure the correct calculation of the transcription rate via the character line count method is to ensure that the space counts are not being counted as characters. Inclusion of spaces within the character count increases the value of payment.

The above guidelines for character line count have been set by AHDI (Association for Healthcare Documentation Integrity), an organization that was formerly formed to reward the achievements of professionals from the medical transcription industry.

Although there are various ways to remunerate your medical transcriptionist, the character per line count method is one of the most popular and widely used processes to calculate the medical transcription pay rates among the health care professionals for their transcription reports. 

By: Anna williams Category: blog
May 8, 2019

The Significance Of Radiology Transcription

All About Radiology Transcription:
Radiology is a branch in medical science that helps to achieve recovery or healing breakthroughs, promoting wellness, and assisting doctors in arriving at exact diagnostic decisions.
Basically, in radiology, we study the images using radiation emission towards diagnosis. The modern imaging technology plays an important role in it, it helps the pinpoint the patient’s condition exactly while supporting proper treatment that avoids the diseases getting worse.

The Parameters that aid exact Radiology transcription:
Depending upon the patients’ requirements and the preference of the radiologists, the transcription can be produced in many formats actually in varied formats. The main goal is to come up with expert transcriptionists those are reliable and offer convenience to the practitioners.

There are the following factors, based on which the diagnostic report can be prepared:
– Case Background in Detail,
– Diagnosis Method,
– The Imaging Technology Used,
– Full Observations,
– Final Report/ Findings.
Radiology transcription involves such crucial and complex elements in it, the radiology transcriptionists need to be trained to manage highly sensitive reports and experienced to produce clear and loud reports.

Skills Required From a Radiology Transcriptionist:
The radiology transcription consists of several specialty areas in it like Orthopedics, Immunology, Pulmonology, and cardiology. For working in such crucial departments, the radiology transcriptionists are expected to possess expertise in as many medical specialties as possible. They should also be capable of furnishing all the critical issues in a proper and distinct way that can be completely understood by the radiologist.

The Following Credentials Needed By the Radiology Transcriptionists:
– Must have medicine related qualification or should have years of experience in radiology dictation service,
– Should be familiar with medical information technologies and software also,
–  Should have excellent listening and understanding skills,
– Should be capable of working under pressure,

– Should have strong reporting and typing skills.

Eyered Transcription has been providing radiology transcription services for 20 years.

Medical radiology Transcription reports- How It Works:
A radiologist records all the observations of the clinic into a palm help digital recorder. When the dictation of the radiology report completes, using the USB feature of the digital recorder, the dictation is smoothly transferred to the personal computer. Then it is uploaded to the server. Eyered then transcribes your report into the written documents and notifies you through Mail when the report is complete. You simply log in to your account and download the report simply.

Our Clients who use medical Transcription for Radiology Transcription:
Clients who need medical transcription services for radiology transcription include Neurology, Pathology, Radiology, Pharmacology, Intensive care units, and urology departments from the noted clinics and hospitals and specialty practices in the United States.

Medical Transcription Transmission of Radiology Transcription:
The transcribed radiology reports can be transmitted to you by secure FTP, fax, secure download, secure encrypted Email, and also the hard copy delivery. We strictly follow all HIPAA rules and regulations in dealing with the sensitivity and privacy of your radiology transcription.

Turn around time for Radiology Transcription:
As a transcription provider company, we understand your need for the transcription of your radiology reports.

Digital Recorders Used in Radiology Reports:
Olympus, Dictaphone, Sony, Radio Shack, and Sanyo are the recorders that are generally used for radiology transcription. From your digital recorder, you can simply transfer your radiology report to your computer and simply by login in our server you can upload your radiology files.

READ MORE:- RADIOLOGY TRANSCRIPTION: A REVOLUTION IN THE MEDICAL INDUSTRY

Why Should You Outsource Radiology Transcription:
Outsourcing transcription services is a hot topic in the health sector today. It has also become a need in order to cut the cost and improve efficiency. As radiology transcription is a very sensitive transcription, it needs to be transcribed from a very experienced and reputed medical transcription agency or company. As always the urgent nature of treatment demands rapid processing of medical imaging scanning results. Transcription companies specialized in radiology transcription like Eyered Transcription can rise to the particular demands and provide the services in time. If you hire an established service provider company, you will be free from all the concerns like the security of the patient’s information and many more things.
    The big advantage of an outsourcing company to partner with is that you can have round-the-clock support. The excellent level of quality and accuracy are another advantage.

X-ray for radiology transcription



Benefits of Outsourcing Radiology Reports:
– The medical transcription services contract can be negotiated for all the terms like short term, long term, and high volume accounts.
– There are no geographical locations – we serve clients in need of transcribing radiology transcription all over the world.
– The completed radiology transcription can be downloaded from our servers 24 hours a day, 7 days a week, 365 days a year.
– All medical transcriptionist do through security screening and HIPAA training.

Why Choose Eyered Transcription For the Radiology Reports:
Eyered Transcription has been consistently producing professional and accurate radiology transcription with a fast turnaround.  We do not outsource the medical transcription to other countries. All the services are performed on the U.S soil and we only hire the medical transcriptionist who have extensive knowledge of the terminology used in the radiology reports. Eyered Transcription follows the HIPAA guidelines and we also work with an  EMR ( electronic medical records) and merge your radiology report dictation into the EMR system of your choice.
 Hiring Eyered Transcription will eliminate the need to hire a medical transcriptionist especially for radiology transcription. It will also cut the cost of you like working space

By: Anna williams Category: blog