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Tag: medical transcription
July 23, 2019

HIPAA Compliance Measures to FOllow for a Medical Transcription Company

It’s no secret that today, one of the most booming industries across the globe is the health care industry but along with being one of the most booming industries across the globe, it is also one of the most heavily regulated industries that are required to follow the HIPAA compliance with strict adherence! Now, if you are wondering the reasons then, it is primarily because medical and health care processes directly impact either the patient’s wellness which is why it is absolutely essential that the health care professionals adhere to the regulations and follow the various compliances that are laid down by the industry professionals.

One of the compliances that no health care professional is unfamiliar with is HIPAA compliancy that requires the health care professional to protect the patient’s health information at all times! But how do you ensure as a health care professional that the medical transcription service company you sough to hire is taking all the measures to ensure HIPAA compliance?

Read More: Partial List Of the Rules and Regulations that We Strictly Follow While Delivering the Medical Transcription Services:

Well, lets’ explore the factors section by section that any medical transcription service company should undertake to ensure HIPAA compliance:

  • Understanding the importance of privacy, security, and confidentiality:

Make sure that the medical transcription service company you seek to hire understands the meaning and difference between the three legs of the health care industry i.e. privacy, security, and confidentiality! These three terms privacy, confidentiality and security are quite often intertwined and they are used very interchangeably within the health care industry. However; each one of these plays a unique role in the health care industry. If you are a health care professional, you expect your medical transcription service company to understand the following in order to ensure HIPAA compliance:

  • The Medical transcription service company you seek to hire must understand how HIPAA regulates confidentiality, privacy, and security for patient data!
    • What does HIPAA’s Act of privacy and Act of security govern?
    • Your medical transcription service company should understand the means of securing confidential information and maintaining the privacy of patient data.
  • Customize Current Process to ensure HIPAA compliance:

A medical transcription service company must be willing to customize their current processes in order to take apt measures to ensure HIPAA compliance and there are various means of developing such processes. For instance: Developing a customized algorithm to splice audio/video files for random assignments to various medical transcriptionists is one way to ensure HIPAA compliance. Through this process, they don’t have access to the entire audio/video files and will only have access to a fraction of the file. This is one of the few ways to customize your current transcription processes and ensure HIPAA compliance!

  • Developing robust infrastructure and impenetrable security walls:

In order to maintain HIPAA compliance, a medical transcription service company should be willing to develop infrastructure that has security walls to prevent both kinds of intrusion – physical as well as digital! Here, developing robust infrastructure means installing fingerprint access to restrict entries. This process allows only authorized personnel to access the operation areas. Another way to ensure robust infrastructure is by securing the servers so that there is no breach of patient data via digital means.

  • Training Professionals in order to ensure they are HIPAA compliant

The next measure that ensures HIPAA compliancy within a medical transcription service company is the willingness to train the employees! It is essential that every professional employed within the medical transcription service company understand why it is important to protect and secure patient data at all times – They should be HIPAA compliant and trained to always adhere to HIPAA guidelines. Additionally, it must be ensured that the transcription professionals are securing patient data at all times and in order to do so, the medical transcription service company needs to conduct periodic HIPAA training for their employees.

  • Offering Services of Extra Security and advanced confidentiality

Very often, there are instances when the doctor or the physician needs to ensure extra caution for particular cases. These cases may be very sensitive and it may be required by the physician to maintain discretion! In such cases, the medical transcription service company must be equipped to provide a service of advanced confidentiality. These services through a medical transcription service company can entail the following:

  • If required, providing background checks of the employees. 
  • The client should be able to interview the chosen employees. So they can make sure they are the right candidate to carry out the project.  
  • Ability to sign any specific non-disclosure agreement and any other legal contracts as deemed necessary.
  • Ability to customize the transcription process according to the requirements  

These measures ensure that the medical transcription service company is capable of providing the necessary security. That also helps to maintain the confidentiality and privacy of the patient’s health information and their medical data! If the medical transcription service company is willing to exercise caution, then they should focus on providing these security measures. These security measures ensure that the medical transcription service company takes all the steps to ensure HIPAA compliance!  

EyeRed Transcription Services only focus on providing you with high-quality transcription services. Above all, we also focus on ensuring that we take all the measures to be HIPAA compliant. Most importantly, we ensure that each and every transcriptionist professional handling your project is not only skilled to deliver high-quality reports but also understands the need to maintain confidentiality and protect the privacy of patient data.

Our organization assures you that you will not have to worry about the requirements of HIPAA compliance.

By: Anna williams Category: blog
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June 28, 2019

How do you become a medical transcriptionist who can work from home?

Medical transcription is the process of converting voice recordings into digitized texts. It can involve listening to the voice recordings of various health care professionals that may range from doctors, nurses to various other practitioners – This is the daily medical transcription job!

Medical transcription jobs require the transcriptionist to have two key skills – The first being; they should basic medical knowledge and experience in understanding medical jargon. The second requirement is that they should possess excellent typing skills, which does not mean that they should be only typing fast. It means that they should be typing fast with 100% accuracy. A combination of these skills along with a couple of others are required if you want a home based medical transcription job. Let’s get into scrutinizing details and learn how do you become a medical transcriptionist that can work from home?

• Experience Counts: Leaving a few companies aside, generally medical service providers require that their transcriptionists are skilled and experienced. They should have prior experience in transcribing medical reports in order to take up a work from home medical transcription job which is why we recommend starting off with an office based job if you are a fresher and then switching to work from home medical transcription job.

• Undergo Required Training Program’s: It is not a mandatory requirement but it is highly recommended that medical transcriptionists undergo training programs that are specifically designed for medical transcription jobs – These training programs could be either certificate programs or diploma courses that are offered by various institutions. When it comes to a medical transcription job, there are two types of certificates: The RMT which abbreviates for registered medical transcriptionist and CMT which abbreviates for certified medical transcriptionist. These certificates require the medical transcriptionist to appear for an entry-level exam and after the completion of the certificate program, the institution conducts periodical training to ensure that you are current and up do to date. The type of courses taught in these programs includes basics in anatomy and physiology, medical terminologies, grammar, punctuation and the correct use of syntax and medico-legal issues. These kinds of courses not only equip you for medical training jobs but they are also beneficial in explaining to your employer that you are current with the training required for the job.

• Honing of other Skills: In addition to certificate and training programs, it is essential that the medical transcriptionist hones their other skills so that they are adept to work from home for a medical transcription job. Some of the other skills that are required to be an exceptional and skilled medical transcriptionist include Strong research skills, analytical skills, being computer savvy, multi-tasking skills and most importantly being detail oriented. It is essential that the medical transcriptionist has the skill to focus on and churn high quality transcribed reports. This is only possible when they can pay attention to detail. Even though this is a key requirement for any job, how does it really apply to a medical transcription job? Well, when it comes to transcribing voice recordings of the doctors and the physicians, it is absolutely essential that the transcriptionist accurately notes the medication type and dosage forms that are administered to the patient. This kind of data needs to be accurately documented because any incorrect detail can change the meaning of the transcribed report significantly. In order to become a medical transcriptionist that can work from home, you need to be adept at honing your other skills.

• Equip yourself with Equipment: Generally, a medical transcriptionist working from the office will be provided for with some basic equipment that is necessary to carry out the medical transcription jobs, however, if you plan to work from home as a freelancer or an independent contractor, you will need to equip yourself with some basic types of equipment. These basic equipment include a computer, uninterrupted high-speed internet access, foot pedal, line counters, and headsets. If your home-based medical transcription job is due to a service providing company, you will probably not need to worry about this equipment, however, if you are going to take contracts or work as a freelancer from home to transcribe documents, you may need to equip yourself with the above-mentioned equipment.

• Medical Transcription Software’s: The addition of Medical Transcription Software to your equipment repertoire elevates your service providing skills. There are various Medical transcription software’s available within the industry and very often, you will use the same software that your service provider employer is using. However, if you are a freelancer taking up medical transcription jobs from home, we recommend trying and testing out some medical transcription software’s because they provide a wholesome package to carry out the transcription process.
The above pointers were some of the few ways that can equip you to become a medical transcriptionist that can work from home. Any transcriptionist whether based out of office or home must ensure that they are delivering high-quality medical reports within specified deadlines. Medical transcription jobs have a short turnaround time so a lax behavior will not take you further in this field – The transcriptionist must not only be skilled or experienced but they must be 110% dedicated towards delivered accurate transcribed reports within specified timelines. In addition, medical transcription jobs require the transcriptionist to self learn by implementing their research skills and expand their horizons by being inquisitive about the subject matter!

By: Anna williams Category: blog
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June 19, 2019

Radiology Transcription: A Revolution in the Medical Industry

Before discussing radiology transcription, One needs to know about radiology first. Here we are with a brief discussion about radiology and radiology transcription:

What is Radiology?
Basically, radiology denotes a branch of medicine that works with radiant energy in the diagnosis and treatment of diseases.


This field can be splitted into two broad parts:
1) Diagnostic Radiology

2) Interventional Radiology.
The physicians who specialize in radiology are called Radiologists.

The result of the imaging study doesn’t count on the indication or the standard of its technical execution. Diagnostic radiology specialists shows the last link in the diagnostic chain,  as they search for the pertinent image information to assess and finally support a sound diagnosis.

History of Radiology:
Wilhelm Conrad Röntgen while working in a darker laboratory in Wurzberg in germany in 1895, noticed that a screen painted with a fluorescent material, but at a feet away from the cathode ray tube it had energized and made lightproof, began to fluoresce.
 Rontgen noticed that the screen was responding to the nearby production of an unknown rays transmitted invisibly through the room which he called “X-Rays”. The radiographic images started to be created, beginning as a burst of ionizing radiation and causing a contrast image on a piece of film.

 For such a huge discovery, Rontgen was honored with the NOBEL Prize in Physics in 1901. In the early years the radiologists were not concerned about the negative effects of X-rays, thus the protective measures were not introduced until 1904 after the death of Clarence Dally ( the assistant of Thomas Edison in X-ray manufacturer and testing ).

Benefits of Clinical Radiology:
The flying growth in clinical radiology technology and theory has dramatically improved the diagnosis and treatment of injuries and illness.

Clinical Radiology has brought so many benefits for the patients:

  • It can banish the need for investigational surgery,
  • It is used to determine when a patient needs surgery
  • It is used to screening the diseases such as breast cancer (mammography)
  • It helps in Cancer diagnosis and also an effective treatment for cancer and other treatments.

Different radiological procedures have different advantages:

MRI ( Magnetic Resonance Imaging ) Scans:- It creates 3-dimensional images of soft tissues such as organs and muscles that don’t appear on X-rays. It uses powerful magnets and radio waves to create pictures of the body.


Ultrasound:-Imaging doesn’t require any radiation and is very safe, easy to perform, and quick. Generally, it’s used in pregnancy to monitor the baby’s development. 3-D ultrasound produces a static 3-D image of the baby, while 4-D ultrasound produces a moving image.

A doctor doing utrasound process

Nuclear Medicines Scans:
Nuclear medicine scans are used in diagnosis and to get to know how the internal organs are functioning.

CT (Computed Tomography) Scans:- It shows the inside of the body in detail and also can eliminate the requirement of the exploratory surgery. CT makes use of a computer-processed combination of many X-rays image taken from different angles to produce a cross-sectional image. CT scans are considered accurate, painless, and fast.

PET ( Positron Emission Tomography ) Scan: It’s a nuclear medicine imaging test which includes injecting a small amount of liquid radioactive material inside the body. It can detect cancer in the body in the early stage than CT or MRI scans.
X-Rays:-X-rays are also known as the plain radiography and it has been used in the diagnostic for over 100 years. It’s painless, fast, and non-invasive. It’s used to diagnose the bone and joint-related conditions such as fractures and dislocations.

Radiology transcription is a very essential part of the medical diagnosis. We, Eyered Transcription Services, understand that accurate and timely reports are utmost important. Our reliable medical transcription company can provide any hospital, clinic, or individual provider with the reports of radiologists from imaging, scans, or tests.

  At Eyered Transcription Services, we know that producing accurate radiology transcription reports can be very time consuming, especially for busy radiologists. Outsourcing radiology transcription service can reduce the amount of work for radiologists and it will reduce their costs too. You can access your reports from any remote place. Thanks to our HIPAA-compliant online platform that makes the file transfer easily from one place to another place.

READ MORE:- THE SIGNIFICANCE OF RADIOLOGY TRANSCRIPTION

Radiology Transcription Services include:

– CT (Computer Tomography),

– X-Rays

– Nuclear Medicine

– Position Emission Tomography

– MRI

– Bone Scans

– Consultation and Progress Notes

– Mammograms

We, Eyered Transcription Services, operate on a pay as you go system, we never require contracts. You only pay for the transcription services you use with no monthly minimum or extra fees.

Radiology Transcription Services We Offer:

Our medical transcriptionists are very experienced and are very knowledgeable in terminologies and procedures associated with radiology, our transcriptionists have 20 years of relevant experience in operative reports or procedure notes for a wide variety of imaging techniques including:

– Ultrasounds,

– Computed Tomography (CT),

– Magnetic Resonance Imaging (MRI),

– Positron Emission Tomography (PET),

– Nuclear Medicine,

– X-Ray Radiography.


Why Our Radiology Transcription Service is Special:

– Very Experienced and Passionate Medical Transcriptionist,

– Interface with EMR/EHR system,

– 99% accurate transcripts with good audio,

– Flexible Dictation Modes,

– Secure File Transfer,

– Faster turnaround time including STAT support.

By: Anna williams Category: blog
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June 18, 2019

Why do Psychiatrists need to hire Transcription Services

Today, medical transcription is one of the most booming domains of the health care industry and every doctor or physician seeks to hire an experienced and skilled medical transcriptionist for their health care practice and in today’s article, we will focus specifically on the requirement of medical transcription services for psychiatrists.

Let’s discuss and address why psychiatrists need transcription services? And what exactly are their requirements?

Psychiatric doctors focus on how to diagnose, treat and prevent any type of mental disorder and they generally keep a track of all this clinical information through psychiatric notes. So let’s discuss what exactly is a psychiatric note? A Psychiatric note enlists all the information that the psychiatrist garners from the patient while they are being treated and they are undergoing their interview sessions with their psychiatrist. These psychiatric notes include clinical information that ranges from the current mental condition of the patient to their previous and current medical records, diagnostic reports, clinical symptoms and the course of treatment. Basically, these psychiatry notes enlist all the necessary information that is not only helpful for their future references but it is also helpful for other medical professionals or when seeking for a second opinion from other psychiatric consultants.

These psychiatric notes are absolutely essential and they require a specialized set of skill to transcribe them! Transcription services for the psychiatry domain are more specialized than the rest of the medical transcription services. This is basically because the requirements for the psychiatry domain are generally distinct and they require a specialized set of professionals to carry out the transcription service.

The descriptive and terminology of psychiatry notes vary greatly from the other medical domains. The descriptive of psychiatry notes are unlike the descriptive of its allied health care domains’, for instance: surgery or cardiology reports generally have descriptive that is usually standard because they use similar medical terminology to describe the techniques employed, the procedure of the surgery and the underlying conditions. Since psychiatric doctors’ deal with their patient’s on a regular basis and discuss with them their mental health and history, there are instances when the narratives are exceptionally lengthy because they include every detail discussed with the patient which is not the case with other health care domains. Other domains simply list the typical medical terms. Psychiatry notes are also very diverse in their description and many times include slangs which is generally not the case with other allied health care domains. Also, at times it becomes very difficult for the psychiatrist to see the patients and write the reports at the same time because of which the descriptions recorded for the notes can be very brief. These are some of the primary reasons why psychiatrists’ need specialized medical transcription services!

In addition to the reasons mentioned above, there are various other ways a specialized transcription service can help the psychiatrists – Psychiatric transcription services are extremely beneficial in developing psychiatrists’ notes so they can be effectively used for an accurate treatment of the patient in the future. They are also helpful to the psychiatrist in case of any denials during the billing process – They can be used to claim insurances in cases of denials with the insurance company. In addition, psychiatric transcriptions are also extremely beneficial in medico-legal matters. Since the transcribed report enlists the patient’s behavioral patterns that in certain cases may be violent or suicidal; these reports can be extremely beneficial for at-risk patients.

If you are seeking to hire a psychiatric transcription service company, we recommend that your transcription service provider offers you the following services so that you receive the best value for your transcribed report:

• They should be able to provide you the transcribed report within a quick turnaround time (TAT). If the transcriptionist or the service provider is experienced, they will be able to deliver an accurate transcribed report within a short period of time.

• The psychiatric transcription service provider should perform a thorough review and quality checks! Performing quality checks increases the accuracy of the transcribed report which is why they should have stringent systems to perform thorough quality checks.

• The medical transcription service company that you hire should be proficient with the medical jargon. They should be trained and experienced to understand the various medical terminologies. More specifically, they should be well versed with the psychiatric terminologies as well as the terminologies of the various sub-specialties of the psychiatric field like child psychiatry, forensic psychiatry, learning disability, addiction psychiatry, military psychiatry, etc.

• The outsourcing provider you choose to transcribe your report with must be HIPAA compliant. It is absolutely essential that the transcription service provider adheres to all the compliances and ensures that your patient data is secure.

• Your transcription service provider must give you periodical updates about the progress of the project. These updates can be daily or weekly – A periodical update ensures that your transcription service provider is in sync with you and your project requirements. In addition, they should assign a point of contact so that you can connect with them instantly in case of any query.

• You should be able to connect with them for any tailored services. Most of the times, transcription service providers offer customized services to their clients so in case you have any special requirements regarding transcription services for your project, you should be able to connect them regarding such requirements.

These details can be ensured by hiring an experienced and reliable transcription service provider like Eyered Transcription Services. A transcription service provider who is skilled and experienced in transcribing psychiatric reports does not just deliver an accurate medical report to the client i.e. the psychiatrist but they also help to develop the psychiatric notes for future references so that they can be effectively employed for the treatment of patients in the future.

By: Anna williams Category: blog
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May 23, 2019

Why US-Based Transcription Is Better?

As a health care provider, you would often require an expert medical transcriptionist to process the voice reports into digitized text formats. Today, there are various providers across the globe who can offer transcription services at a very competitive rate. This is one of the main reasons that hinder many medical practitioners and health care providers to hire US-based transcription services.

US based transcription services may not always offer a competitive rate as compared to the transcription services offered by other global providers but there are various reasons as to why hiring a US based transcription service may prove to be more beneficial for you: 

  • High-quality transcription services: Not only is English the native language of a US-based medical transcriber, but they are also familiar with the subtle nuances of the voice recordings. Hiring a US-based transcription service ensures that you will be delivered with a high-quality medical transcript of the voice recording.
  • Reduction of translation losses: While other global medical transcribers have a great grasp of the English language, there are chances that might misunderstand the subtleties which can change the meaning of the voice text. A US-based medical transcriber is well-versed with the slangs and the references that are very commonly used in the States which is why hiring a US-based transcription service will ensure that these translation loss errors are negated.
  • Availability at the US time zone: While E-mail is the most common form of communication in the States, there are often times when a health care provider needs to discuss details on an urgent basis with their transcriptionist. This is often not possible if the hired transcription services are located outside the states because of the time zone difference. Hiring a US-based transcription service eliminates this issue even if you are located on the east coast and want to communicate with someone on the west coast because there is a significant time overlap.     
  • Ensuring security of patient data (HIPAA compliant): Although hiring transcription services from outside the states to understand the requirement of securing the patient data, a US-based transcription service company will always be better versed with the US laws and regulations that have been set to protect the patient data. There are various protocols that need to be adhered to if you are handling confidential medical information. It is also critical to ensure that everyone understands the need to be HIPAA compliant. Not only are these laws and protocols readily understood by a US-Based transcription service company, but they also make sure that every step of the protocol is followed to ensure the security of patient data.   

Although it may be tempting to hire a low cost transcription service provider, it’s easily elucidated that hiring transcription services from a US based company yields high quality transcripts that are accurate so that you, the health care provider is always at ease!

By: Anna williams Category: blog
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