Medical transcription has become one of the most important aspects of a doctor’s practice. With the regulations and laws set up by the HIPAA Act, it has become necessary for all medical practitioners to maintain the necessary records of all the patients and in a somewhat uniform way. Maintaining all the written records is difficult for the doctor and nurses as they have another important task to perform which is looking after the patients.

Due to the increasing formalities and requirements, more and more medical practitioners are now outsourcing the transcription services to a third party wherein the medical service providers send the voice notes and professionals convert them into written text to maintain the records. It is also essential to get the claims from the insurance company where all the medical records have to be submitted. 

Medical transcription services have made the life of medical service providers comparatively easier as it saves a lot of time, money and efforts. The doctors and nurses can look after additional patients instead of wasting their precious time on maintaining the records. However, there are certain things that should be kept in mind while selecting the right medical transcription company.

1. Quality Assurance

The first and foremost requirement is to assure quality. Since the field is highly specialized, even a small mistake can create a huge blunder. The patient’s life is at risk when it comes to medical services therefore before outsourcing the facility to any medical transcription company, the medical service provider should make sure that the company provides a high level of accuracy. The work should be done by professionals who are well versed with the medical terms and terminology and can provide the best work without any errors. 

2. Cost-efficient

The prices of the transcription services should be affordable for the medical service provider. If the charges will be high, medical practitioners won’t be able to afford the services and they will have to compromise with the accuracy. 

3. HIPAA Compliant

Another important aspect is that the transcription should be compliant with the rules and regulations laid down by the HIPAA. The reports and notes should be provided in a uniform manner that fulfills all the compliances of the HIPAA Act. 

4. Dictation options 

The medical transcription company should be flexible and should provide numerous options to record the patient notes. Since everything is done electronically, there can be server or network errors at times therefore there must be more than one option available at all times to ensure seamless work. For example, Eyered provides an option to record the patients’ notes and summary through a digital recorder, toll- free number and Smartphone application which ensures that there are no technical glitches and work is done efficiently. 

5. Security

The services of medical transcription require a high level of security. There is a chance of data theft and leakage when the notes are being sent to the Transcription Company and back to the medical practitioners which can be a cause for concern for the patient. According to HIPAA, complete privacy and security should be ensured to maintain the records of the patients. 

6. Client Service

The medical transcription company should provide you with 24 hours support for all days in the year. It should also provide you with services after the working hours so that any kind of problem can be solved there and then without any delays. 

Medical transcription is a difficult task and not every tom, dick and harry can do it accurately. It requires the transmission of highly sensitive data to an outsider which in turn requires that the company should provide quality and security. They should handle and maintain the company’s records efficiently. 

Eyered is one of the most innovative and technologically advanced transcription service company which has experienced staff and years of experience. The team of experts works to provide 99% accuracy and they offer highly affordable services at just 7 cents per line. It offers a turnaround of just 12 hours which means that the services are highly quick and efficient. Moreover, the company works in a HIPAA compliant manner and offers multiple dictations offers so that the work of the medical practitioners can continue smoothly. The servers are highly secure which ensures security and privacy for all the patients. The best part is that you can avail of a 7-day free trial service before taking your decision.

Transcription services have revolutionized the medical services and have become necessary for all medical practitioners not just because it helps in saving the money but also because it provides a high level of accuracy and great ease of doing work. The demand for Gastroenterology Transcription Services is on an all-time high because of the increasing workload on the department and the need to concentrate more on the profession and on caring and interacting with the patients rather than on doing a manual job. The transcription service has made things convenient for medical practitioners and made the life of nurses and doctors easier. Along with it, the hospitals need not hire any additional staff when the services are outsourced. 

What is a transcription service?

Transcription service is an efficient way of converting live speech or recorded one into an e-document which is required for the purpose of documenting. The doctors while treating the patients and looking after them are required to make some notes and give all the details regarding the medical history. Doctors and nurses have to spend considerable time doing all the documentation. 

With the transcription service, the recording can be sent to the transcribers in a safe and secure manner who can listen to them and with great efficiency, he can convert them into e-documents which can be arranged properly in files and the discharge summary can be prepared. These are also required for getting insurance claims. It is mandatory to maintain the record of the patients because of which they need for transcription services has increased considerably.

Why transcription services for gastroenterology? 

The department of gastroenterology focuses on the issues related to the digestive system of humans. With the current lifestyle that people are following, the issues related to the digestive system are on a rise and as a result, the burden on doctors has increased considerably. With the increased workload it has become necessary for the medical practitioners to go for transcription services. 

Pros of Gastroenterology Transcription Services

1. The transcription services use up-to-date technology and ensure quality work for the people. They are not novice people, rather they are trained and skilled to understand the technical jargon of the medical field because of which they can do their work with great ease. 

2. They perform the work with great accuracy and precision. Eyered offers 100% accuracy. 

3. Transcription services are cost-effective. With this service, you can save a lot of money, time and effort. Eyered charges 7 cents per line for the transcription services. 

4. The transcription services are completely secure and safe to maintain the privacy of the patient’s records.

5. The doctors can concentrate on the patient and look after more patients at the same time by using these services. 

6. By outsourcing the transcription services, you need not worry about hiring additional staff in your office and neither need to pay them even when there is no work. Moreover, you need not worry about the labor turnover and absenteeism when the services are outsourced to outsiders. 

Cons of transcription services

1. The services are entirely dependent on technology and any kind of technological hindrance can severely impact the work. Data malfunction, software problems, data communication or any hardware problem can prove to be a critical problem for the medical practitioner who might be completely dependent on the service. 

2. The transcription service provider might not be well aware of the government and state regulations which might prove to be a problem. Documentation can be a problem in case the compliances are not met.

Gastroenterology Transcription Services with Eyered

Eyered is a leading firm which is offering Gastroenterology Transcription Services in a cost-efficient manner and 99%+ accuracy level. With Eyered you can record the medical notes through the digital recorder, toll-free number or through Smartphone application. 

You can easily record the notes efficiently. You can securely transfer the recording through the secure channel to the experienced team and after checking for quality the recordings are converted into e-documents. One of the most attractive features of the service is the less cost that is offered. Also, the service is completely secure and HIPAA compliant. Moreover, the company offers a 7-day trial to all the users. It can overcome all the disadvantages of the transcription services and ensures genuine service. 

As the name suggests, Gastroenterology is a special branch in medicine that deals with the digestive system and all its functionings that affect the human body. All the Physicians practicing in this field are known as gastroenterologists. Broadly speaking, gastroenterologists deals with any kind of disease related to the stomach, intestines, and esophagus; along with hepatology, which involves the study of liver, pancreas, and gallbladder. All of the disorders related to the above-mentioned organs requires distinctive study and research as well as too much of the physicians’ time.

All the notes taken, patient history, daily progress charts, and all the other small to big details of a gastroenterologist’s daily practice is essential to be documented. These documents do not help the clinics or medical institutes to keep the records but also help future medical students. These records help the medical students and professionals all around the world to understand whatever can happen with a human body and what and what cant be done in each case.

What is generally included in the gastroenterologist’s daily documentations?

In order to diagnose a gastrointestinal ailment, the physician takes down extensive notes and medical history of the patient. Then there are lab tests reports, procedural and surgical reports, etc.

Who helps the gastroenterologists in keeping these records documented and with accurate details?

As it is obvious that a gastroenterologist does not have time to take care of their patients and at the same time document everything they do. It becomes very important for them to audio record every appointment, every surgery, and every other interaction they have with the patients. These voice records can later be transcribed by an experienced medical transcriptionist.

Gastroenterology Transcription Services and Solutions

There are so many ways a gastroenterologist can get all their audio records to be documented. One of them is to hire a new staff dedicated only to the transcription work. A person who is from medical background or have a good experience of working for or volunteering in medical work. This solution can be expensive for the medical organizations with all the payrolls and allowance for a new staff.

However, there is another much affordable yet more reliable solution for gastroenterology transcription. That is outsourcing the transcription work. There are many medical transcriptions available online whom you can rely on and who will do the work at much reasonable prices. These dedicated Gastroenterology Transcription Services boasts resources and agents with good experience in the industry. They offer the most accurate medical transcriptions at prices as low as 7 cents per sentence. Many of these gastroenterology transcription services such as Eyered Transcription also work in compliance with HIPAA. They ensure that all medical norms are being followed while their agents do the transcription work.

How it works?

To get your Gastroenterology Transcription done, you just need to visit Eyeredtranscription.com. Sign up on the website and order your first transcription. Once you logged in, you will be asked to share your files on the secure server. You can also simply call our toll-free number, in case you do not have any recording device at the moment, and can directly talk on the phone. The recording will be saved directly on our servers.

Once we receive the voice files, our experienced agents start transcribing the files and share the final drafts with our quality control team. Where all the documents get re-checked for the grammatical errors and medical terminologies. The final copy will then be sent to you through the secure servers.

Medical personnel knows how overwhelming it can be to keep the records and maintain the files of their everyday activities. As per the medical laws, every medical organization is bound to keep all the records documented. However, for the doctors and other medical professionals, it becomes really hectic to align this task with the other crucial activities.

Traditionally, the hospitals and other medical institutions used to use charts for keeping patient’s history notes and treatment progress. Which the staff, nurses, or insurance company, later on, used to write down for proper documentation. This process was definitely too time-consuming as well as prone to errors. So many times the illegible writings of the doctors used to be incorrectly deciphered by the staff. Such mistakes could and many times did lead to dangerous and costly outcomes.

This is why medical organizations now use voice recorders for keeping the records of all their medical activities. These recordings can be easily transcribed with a high accuracy level of the documentations.

Medical Transcription does not only enhance the quality of the records but also offer many other benefits. Some of which are:

Easy Charting

Recording the day to day medical activities are much better than writing down everything on charts. It is easier for medical organizations to just create the voice files and send them over for MT. Once the recordings are sent to the medical transcriptionists the organizations/doctors can focus on the other important tasks. They receive accurate and high-quality transcription without wasting their own time.

This process has become much easier after the launch of smartphones and handheld digital recorders and toll-free phone dictation. Many transcription services offer the toll-free calling facility where the physicians can directly dictate the notes into the phone. The toll-free lines store these recordings on their secure servers where only the medical transcriptionists can access them. The documentation of these notes can be sent back to the physicians in as little as 24 hours.

Increased Accuracy

A good medical transcription service always makes sure of high-quality and accurate transcription. They offer a full team of knowledgeable transcriptionists who boast years of experience in the medical field and who are very well aware of all the medical norms. All of these transcriptions also go through a final quality check for the removal of any kind of errors.

Doctors/physicians should always make sure that the MT services they hire have such strict quality control process. Some MT services like Eyered work with HIPAA compliance which ensures that all the medical guidelines will be followed.

Saving Time and Efforts

As mentioned above, MT services save a lot of time and efforts of medical personnel. They completely eliminate the hassle of writing down the notes and creating the medical files. The MT services allow doctors, physicians, and nurses to focus on saving human lives.

Outsourcing MT is also a good way to save efforts and time of the staff. Hiring a new staff member for transcription meaning hire cost on payrolls and extra time and efforts on training.

Keeping a few health care processes aside, most of the health care processes either have an impact on the wellness aspect of the patient or they influence the revenue cycle management of the practice or the physician. For this particular reason, Health care practitioners and professionals like doctors, nurses, para-medicals and surgeons have some of the most stressful profiles across the globe! And aside from performing daily responsibilities of their health care processes diligently, health care professionals often need to document clinical and medical data for their records as well as future references. The documentation of patients’ health information and medical data is one of top critical processes that require experienced and skilled professionals to accurately document details!

One of the allied health care processes that rely on the accurate documentation of details is the medical transcription process – Any discrepancy in the medical transcription process needs to be immediately and effectively resolved and the reasoning for this is lucid: Any information that is incorrectly entered can lead to the hampering of current as well as future health care processes. For these particular reasons, it is absolutely essential that while transcribing each and every detail is documented accurately. It also needs to be ensured that there is no detail spared from the documentation process of medical transcription!

So lets’ understand, what role medical transcription process and its’ service provider’s play in the health care industry: 

• – The Health care industry today, is more of a collaborative community than it was ever before! This has led to the adoption of novice technology that has in turn sophisticated the processes leading to smoother work flow operations. The same holds true for the medical transcription industry! The process of medical transcription is especially essential in solving complex surgical cases where the opinion of various medical specialists is required. In such cases, the medical transcriptionist ensures that the flow of patient health information is facilitated in the most efficient manner! Thus, a collaborative process here helps the various health care professionals such as doctors, nurses, para-medicals and surgeons to implement the required diagnostic procedures and treatment plan.

• – The medical transcription process ensures that every health care professional involved in the process has the same patient health information and medical data to refer to. So whether its’ a doctor, surgeon, medical specialist or a nurse or any other supporting staff, they will all have the same set of data! This ensures that there are no communication errors within the staff and it also avoids any complications. It also helps the health care professionals to provide a high quality care to their patients!

• – It cannot be stressed enough that the process of medical transcription requires each and every detail to be documented with the utmost accuracy. There is almost no room for error and while that is obvious, lets’ explore but why is that the case? Well, the medical transcription process enlists the details of the diagnosis, treatment and the progress of the patient that has happened so far! These details further help the health care professionals to assess and plan patients future treatment plans. The details transcribed in the medical report help health care professionals to develop strategies and follow up plans to avoid any complications and ensure that the patient’s condition doesn’t worsen and there are no relapses especially in the case of chronic diseases.   

• – The medical transcription process not only helps to ensure that the work flow operations are smooth but it also helps in creating records for billing purposes. It helps to ensure that the health care professionals’ revenue cycle will not be hampered due to lack of records but how does the process exactly helps in the billing processes? Well, the process of medical transcription ensures that the transcribed medical records are not only accurate but also consistent and this is of tremendous value for the purpose of medical insurances and billing processes. A transcribed medical report that is consistent and accurate helps to verify insurance details easily thereby, preventing the hampering of a physician or clinic’s revenue cycle management!

• – The compliance requirements of Health Insurance Portability and Accountability Act (HIPPA) truly revolutionized the health care industry! It is today, one of the most critical elements of the health care industry and requires health care professionals to protect patient health information with due diligence. How does a medical transcription service provider contribute to the compliance requirements of HIPPA? Well, not only does a transcribed report help to ensure that the treatment plan provided to the patient is of highest quality but it is also a record of details that can be provided in case there are any law-suits. A correctly transcribed medical report gives a security to health care providers against any legal battles that may arise in the future. If your medical transcription service provider is focused in providing you with high quality medical reports that are consistent and accurate, then these high quality medical reports can be employed to protect your practice and medical staff from any law-suits that may arise in the future. Thus, the medical transcriptionist carries a considerable amount of responsibility in delivering high quality medical reports that are correctly transcribed to each and every detail!     

These are some of the roles that the medical transcription and its’ service providers play in the health care industry! It is important to note that the health care industry is constantly evolving but during this progress, it requires to not only upgrade itself with education and technology but also maintain the documentation work-flow. The medical transcription process and its’ service providers help in the same which is why it is an integral and allied health care process that streamlines the workflow operations!