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Tag: medical transcription
October 1, 2019

How Medical Transcription is Beneficial for your Medical Practice?

Medical personnel knows how overwhelming it can be to keep the records and maintain the files of their everyday activities. As per the medical laws, every medical organization is bound to keep all the records documented. However, for the doctors and other medical professionals, it becomes really hectic to align this task with the other crucial activities.

Traditionally, the hospitals and other medical institutions used to use charts for keeping patient’s history notes and treatment progress. Which the staff, nurses, or insurance company, later on, used to write down for proper documentation. This process was definitely too time-consuming as well as prone to errors. So many times the illegible writings of the doctors used to be incorrectly deciphered by the staff. Such mistakes could and many times did lead to dangerous and costly outcomes.

This is why medical organizations now use voice recorders for keeping the records of all their medical activities. These recordings can be easily transcribed with a high accuracy level of the documentations.

Medical Transcription does not only enhance the quality of the records but also offer many other benefits. Some of which are:

Easy Charting

Recording the day to day medical activities are much better than writing down everything on charts. It is easier for medical organizations to just create the voice files and send them over for MT. Once the recordings are sent to the medical transcriptionists the organizations/doctors can focus on the other important tasks. They receive accurate and high-quality transcription without wasting their own time.

This process has become much easier after the launch of smartphones and handheld digital recorders and toll-free phone dictation. Many transcription services offer the toll-free calling facility where the physicians can directly dictate the notes into the phone. The toll-free lines store these recordings on their secure servers where only the medical transcriptionists can access them. The documentation of these notes can be sent back to the physicians in as little as 24 hours.

Increased Accuracy

A good medical transcription service always makes sure of high-quality and accurate transcription. They offer a full team of knowledgeable transcriptionists who boast years of experience in the medical field and who are very well aware of all the medical norms. All of these transcriptions also go through a final quality check for the removal of any kind of errors.

Doctors/physicians should always make sure that the MT services they hire have such strict quality control process. Some MT services like Eyered work with HIPAA compliance which ensures that all the medical guidelines will be followed.

Saving Time and Efforts

As mentioned above, MT services save a lot of time and efforts of medical personnel. They completely eliminate the hassle of writing down the notes and creating the medical files. The MT services allow doctors, physicians, and nurses to focus on saving human lives.

Outsourcing MT is also a good way to save efforts and time of the staff. Hiring a new staff member for transcription meaning hire cost on payrolls and extra time and efforts on training.

By: Anna williams Category: blog
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July 29, 2019

The Process of Medical Transcription and its’ Service Provider’s Role in the Health Care Industry!

Keeping a few health care processes aside, most of the health care processes either have an impact on the wellness aspect of the patient or they influence the revenue cycle management of the practice or the physician. For this particular reason, Health care practitioners and professionals like doctors, nurses, para-medicals and surgeons have some of the most stressful profiles across the globe! And aside from performing daily responsibilities of their health care processes diligently, health care professionals often need to document clinical and medical data for their records as well as future references. The documentation of patients’ health information and medical data is one of top critical processes that require experienced and skilled professionals to accurately document details!

One of the allied health care processes that rely on the accurate documentation of details is the medical transcription process – Any discrepancy in the medical transcription process needs to be immediately and effectively resolved and the reasoning for this is lucid: Any information that is incorrectly entered can lead to the hampering of current as well as future health care processes. For these particular reasons, it is absolutely essential that while transcribing each and every detail is documented accurately. It also needs to be ensured that there is no detail spared from the documentation process of medical transcription!

So lets’ understand, what role medical transcription process and its’ service provider’s play in the health care industry: 

  • – The Health care industry today, is more of a collaborative community than it was ever before! This has led to the adoption of novice technology that has in turn sophisticated the processes leading to smoother work flow operations. The same holds true for the medical transcription industry! The process of medical transcription is especially essential in solving complex surgical cases where the opinion of various medical specialists is required. In such cases, the medical transcriptionist ensures that the flow of patient health information is facilitated in the most efficient manner! Thus, a collaborative process here helps the various health care professionals such as doctors, nurses, para-medicals and surgeons to implement the required diagnostic procedures and treatment plan.
  • – The medical transcription process ensures that every health care professional involved in the process has the same patient health information and medical data to refer to. So whether its’ a doctor, surgeon, medical specialist or a nurse or any other supporting staff, they will all have the same set of data! This ensures that there are no communication errors within the staff and it also avoids any complications. It also helps the health care professionals to provide a high quality care to their patients!
  • – It cannot be stressed enough that the process of medical transcription requires each and every detail to be documented with the utmost accuracy. There is almost no room for error and while that is obvious, lets’ explore but why is that the case? Well, the medical transcription process enlists the details of the diagnosis, treatment and the progress of the patient that has happened so far! These details further help the health care professionals to assess and plan patients future treatment plans. The details transcribed in the medical report help health care professionals to develop strategies and follow up plans to avoid any complications and ensure that the patient’s condition doesn’t worsen and there are no relapses especially in the case of chronic diseases.   
  • – The medical transcription process not only helps to ensure that the work flow operations are smooth but it also helps in creating records for billing purposes. It helps to ensure that the health care professionals’ revenue cycle will not be hampered due to lack of records but how does the process exactly helps in the billing processes? Well, the process of medical transcription ensures that the transcribed medical records are not only accurate but also consistent and this is of tremendous value for the purpose of medical insurances and billing processes. A transcribed medical report that is consistent and accurate helps to verify insurance details easily thereby, preventing the hampering of a physician or clinic’s revenue cycle management!
  • – The compliance requirements of Health Insurance Portability and Accountability Act (HIPPA) truly revolutionized the health care industry! It is today, one of the most critical elements of the health care industry and requires health care professionals to protect patient health information with due diligence. How does a medical transcription service provider contribute to the compliance requirements of HIPPA? Well, not only does a transcribed report help to ensure that the treatment plan provided to the patient is of highest quality but it is also a record of details that can be provided in case there are any law-suits. A correctly transcribed medical report gives a security to health care providers against any legal battles that may arise in the future. If your medical transcription service provider is focused in providing you with high quality medical reports that are consistent and accurate, then these high quality medical reports can be employed to protect your practice and medical staff from any law-suits that may arise in the future. Thus, the medical transcriptionist carries a considerable amount of responsibility in delivering high quality medical reports that are correctly transcribed to each and every detail!     

These are some of the roles that the medical transcription and its’ service providers play in the health care industry! It is important to note that the health care industry is constantly evolving but during this progress, it requires to not only upgrade itself with education and technology but also maintain the documentation work-flow. The medical transcription process and its’ service providers help in the same which is why it is an integral and allied health care process that streamlines the workflow operations!

By: Anna williams Category: blog
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July 23, 2019

HIPAA Compliance Measures to FOllow for a Medical Transcription Company

It’s no secret that today, one of the most booming industries across the globe is the health care industry but along with being one of the most booming industries across the globe, it is also one of the most heavily regulated industries that are required to follow the HIPAA compliance with strict adherence! Now, if you are wondering the reasons then, it is primarily because medical and health care processes directly impact either the patient’s wellness which is why it is absolutely essential that the health care professionals adhere to the regulations and follow the various compliances that are laid down by the industry professionals.

One of the compliances that no health care professional is unfamiliar with is HIPAA compliancy that requires the health care professional to protect the patient’s health information at all times! But how do you ensure as a health care professional that the medical transcription service company you sough to hire is taking all the measures to ensure HIPAA compliance?

Read More: Partial List Of the Rules and Regulations that We Strictly Follow While Delivering the Medical Transcription Services:

Well, lets’ explore the factors section by section that any medical transcription service company should undertake to ensure HIPAA compliance:

  • Understanding the importance of privacy, security, and confidentiality:

Make sure that the medical transcription service company you seek to hire understands the meaning and difference between the three legs of the health care industry i.e. privacy, security, and confidentiality! These three terms privacy, confidentiality and security are quite often intertwined and they are used very interchangeably within the health care industry. However; each one of these plays a unique role in the health care industry. If you are a health care professional, you expect your medical transcription service company to understand the following in order to ensure HIPAA compliance:

  • The Medical transcription service company you seek to hire must understand how HIPAA regulates confidentiality, privacy, and security for patient data!
    • What does HIPAA’s Act of privacy and Act of security govern?
    • Your medical transcription service company should understand the means of securing confidential information and maintaining the privacy of patient data.
  • Customize Current Process to ensure HIPAA compliance:

A medical transcription service company must be willing to customize their current processes in order to take apt measures to ensure HIPAA compliance and there are various means of developing such processes. For instance: Developing a customized algorithm to splice audio/video files for random assignments to various medical transcriptionists is one way to ensure HIPAA compliance. Through this process, they don’t have access to the entire audio/video files and will only have access to a fraction of the file. This is one of the few ways to customize your current transcription processes and ensure HIPAA compliance!

  • Developing robust infrastructure and impenetrable security walls:

In order to maintain HIPAA compliance, a medical transcription service company should be willing to develop infrastructure that has security walls to prevent both kinds of intrusion – physical as well as digital! Here, developing robust infrastructure means installing fingerprint access to restrict entries. This process allows only authorized personnel to access the operation areas. Another way to ensure robust infrastructure is by securing the servers so that there is no breach of patient data via digital means.

  • Training Professionals in order to ensure they are HIPAA compliant

The next measure that ensures HIPAA compliancy within a medical transcription service company is the willingness to train the employees! It is essential that every professional employed within the medical transcription service company understand why it is important to protect and secure patient data at all times – They should be HIPAA compliant and trained to always adhere to HIPAA guidelines. Additionally, it must be ensured that the transcription professionals are securing patient data at all times and in order to do so, the medical transcription service company needs to conduct periodic HIPAA training for their employees.

  • Offering Services of Extra Security and advanced confidentiality

Very often, there are instances when the doctor or the physician needs to ensure extra caution for particular cases. These cases may be very sensitive and it may be required by the physician to maintain discretion! In such cases, the medical transcription service company must be equipped to provide a service of advanced confidentiality. These services through a medical transcription service company can entail the following:

  • If required, providing background checks of the employees. 
  • The client should be able to interview the chosen employees. So they can make sure they are the right candidate to carry out the project.  
  • Ability to sign any specific non-disclosure agreement and any other legal contracts as deemed necessary.
  • Ability to customize the transcription process according to the requirements  

These measures ensure that the medical transcription service company is capable of providing the necessary security. That also helps to maintain the confidentiality and privacy of the patient’s health information and their medical data! If the medical transcription service company is willing to exercise caution, then they should focus on providing these security measures. These security measures ensure that the medical transcription service company takes all the steps to ensure HIPAA compliance!  

EyeRed Transcription Services only focus on providing you with high-quality transcription services. Above all, we also focus on ensuring that we take all the measures to be HIPAA compliant. Most importantly, we ensure that each and every transcriptionist professional handling your project is not only skilled to deliver high-quality reports but also understands the need to maintain confidentiality and protect the privacy of patient data.

Our organization assures you that you will not have to worry about the requirements of HIPAA compliance.

By: Anna williams Category: blog
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June 28, 2019

How do you become a medical transcriptionist who can work from home?

Medical transcription is the process of converting voice recordings into digitized texts. It can involve listening to the voice recordings of various health care professionals that may range from doctors, nurses to various other practitioners – This is the daily medical transcription job!

Medical transcription jobs require the transcriptionist to have two key skills – The first being; they should basic medical knowledge and experience in understanding medical jargon. The second requirement is that they should possess excellent typing skills, which does not mean that they should be only typing fast. It means that they should be typing fast with 100% accuracy. A combination of these skills along with a couple of others are required if you want a home based medical transcription job. Let’s get into scrutinizing details and learn how do you become a medical transcriptionist that can work from home?

• Experience Counts: Leaving a few companies aside, generally medical service providers require that their transcriptionists are skilled and experienced. They should have prior experience in transcribing medical reports in order to take up a work from home medical transcription job which is why we recommend starting off with an office based job if you are a fresher and then switching to work from home medical transcription job.

• Undergo Required Training Program’s: It is not a mandatory requirement but it is highly recommended that medical transcriptionists undergo training programs that are specifically designed for medical transcription jobs – These training programs could be either certificate programs or diploma courses that are offered by various institutions. When it comes to a medical transcription job, there are two types of certificates: The RMT which abbreviates for registered medical transcriptionist and CMT which abbreviates for certified medical transcriptionist. These certificates require the medical transcriptionist to appear for an entry-level exam and after the completion of the certificate program, the institution conducts periodical training to ensure that you are current and up do to date. The type of courses taught in these programs includes basics in anatomy and physiology, medical terminologies, grammar, punctuation and the correct use of syntax and medico-legal issues. These kinds of courses not only equip you for medical training jobs but they are also beneficial in explaining to your employer that you are current with the training required for the job.

• Honing of other Skills: In addition to certificate and training programs, it is essential that the medical transcriptionist hones their other skills so that they are adept to work from home for a medical transcription job. Some of the other skills that are required to be an exceptional and skilled medical transcriptionist include Strong research skills, analytical skills, being computer savvy, multi-tasking skills and most importantly being detail oriented. It is essential that the medical transcriptionist has the skill to focus on and churn high quality transcribed reports. This is only possible when they can pay attention to detail. Even though this is a key requirement for any job, how does it really apply to a medical transcription job? Well, when it comes to transcribing voice recordings of the doctors and the physicians, it is absolutely essential that the transcriptionist accurately notes the medication type and dosage forms that are administered to the patient. This kind of data needs to be accurately documented because any incorrect detail can change the meaning of the transcribed report significantly. In order to become a medical transcriptionist that can work from home, you need to be adept at honing your other skills.

• Equip yourself with Equipment: Generally, a medical transcriptionist working from the office will be provided for with some basic equipment that is necessary to carry out the medical transcription jobs, however, if you plan to work from home as a freelancer or an independent contractor, you will need to equip yourself with some basic types of equipment. These basic equipment include a computer, uninterrupted high-speed internet access, foot pedal, line counters, and headsets. If your home-based medical transcription job is due to a service providing company, you will probably not need to worry about this equipment, however, if you are going to take contracts or work as a freelancer from home to transcribe documents, you may need to equip yourself with the above-mentioned equipment.

• Medical Transcription Software’s: The addition of Medical Transcription Software to your equipment repertoire elevates your service providing skills. There are various Medical transcription software’s available within the industry and very often, you will use the same software that your service provider employer is using. However, if you are a freelancer taking up medical transcription jobs from home, we recommend trying and testing out some medical transcription software’s because they provide a wholesome package to carry out the transcription process.
The above pointers were some of the few ways that can equip you to become a medical transcriptionist that can work from home. Any transcriptionist whether based out of office or home must ensure that they are delivering high-quality medical reports within specified deadlines. Medical transcription jobs have a short turnaround time so a lax behavior will not take you further in this field – The transcriptionist must not only be skilled or experienced but they must be 110% dedicated towards delivered accurate transcribed reports within specified timelines. In addition, medical transcription jobs require the transcriptionist to self learn by implementing their research skills and expand their horizons by being inquisitive about the subject matter!

By: Anna williams Category: blog
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June 19, 2019

Radiology Transcription: A Revolution in the Medical Industry

Before discussing radiology transcription, One needs to know about radiology first. Here we are with a brief discussion about radiology and radiology transcription:

What is Radiology?
Basically, radiology denotes a branch of medicine that works with radiant energy in the diagnosis and treatment of diseases.


This field can be splitted into two broad parts:
1) Diagnostic Radiology

2) Interventional Radiology.
The physicians who specialize in radiology are called Radiologists.

The result of the imaging study doesn’t count on the indication or the standard of its technical execution. Diagnostic radiology specialists shows the last link in the diagnostic chain,  as they search for the pertinent image information to assess and finally support a sound diagnosis.

History of Radiology:
Wilhelm Conrad Röntgen while working in a darker laboratory in Wurzberg in germany in 1895, noticed that a screen painted with a fluorescent material, but at a feet away from the cathode ray tube it had energized and made lightproof, began to fluoresce.
 Rontgen noticed that the screen was responding to the nearby production of an unknown rays transmitted invisibly through the room which he called “X-Rays”. The radiographic images started to be created, beginning as a burst of ionizing radiation and causing a contrast image on a piece of film.

 For such a huge discovery, Rontgen was honored with the NOBEL Prize in Physics in 1901. In the early years the radiologists were not concerned about the negative effects of X-rays, thus the protective measures were not introduced until 1904 after the death of Clarence Dally ( the assistant of Thomas Edison in X-ray manufacturer and testing ).

Benefits of Clinical Radiology:
The flying growth in clinical radiology technology and theory has dramatically improved the diagnosis and treatment of injuries and illness.

Clinical Radiology has brought so many benefits for the patients:

  • It can banish the need for investigational surgery,
  • It is used to determine when a patient needs surgery
  • It is used to screening the diseases such as breast cancer (mammography)
  • It helps in Cancer diagnosis and also an effective treatment for cancer and other treatments.

Different radiological procedures have different advantages:

MRI ( Magnetic Resonance Imaging ) Scans:- It creates 3-dimensional images of soft tissues such as organs and muscles that don’t appear on X-rays. It uses powerful magnets and radio waves to create pictures of the body.


Ultrasound:-Imaging doesn’t require any radiation and is very safe, easy to perform, and quick. Generally, it’s used in pregnancy to monitor the baby’s development. 3-D ultrasound produces a static 3-D image of the baby, while 4-D ultrasound produces a moving image.

A doctor doing utrasound process

Nuclear Medicines Scans:
Nuclear medicine scans are used in diagnosis and to get to know how the internal organs are functioning.

CT (Computed Tomography) Scans:- It shows the inside of the body in detail and also can eliminate the requirement of the exploratory surgery. CT makes use of a computer-processed combination of many X-rays image taken from different angles to produce a cross-sectional image. CT scans are considered accurate, painless, and fast.

PET ( Positron Emission Tomography ) Scan: It’s a nuclear medicine imaging test which includes injecting a small amount of liquid radioactive material inside the body. It can detect cancer in the body in the early stage than CT or MRI scans.
X-Rays:-X-rays are also known as the plain radiography and it has been used in the diagnostic for over 100 years. It’s painless, fast, and non-invasive. It’s used to diagnose the bone and joint-related conditions such as fractures and dislocations.

Radiology transcription is a very essential part of the medical diagnosis. We, Eyered Transcription Services, understand that accurate and timely reports are utmost important. Our reliable medical transcription company can provide any hospital, clinic, or individual provider with the reports of radiologists from imaging, scans, or tests.

  At Eyered Transcription Services, we know that producing accurate radiology transcription reports can be very time consuming, especially for busy radiologists. Outsourcing radiology transcription service can reduce the amount of work for radiologists and it will reduce their costs too. You can access your reports from any remote place. Thanks to our HIPAA-compliant online platform that makes the file transfer easily from one place to another place.

READ MORE:- THE SIGNIFICANCE OF RADIOLOGY TRANSCRIPTION

Radiology Transcription Services include:

– CT (Computer Tomography),

– X-Rays

– Nuclear Medicine

– Position Emission Tomography

– MRI

– Bone Scans

– Consultation and Progress Notes

– Mammograms

We, Eyered Transcription Services, operate on a pay as you go system, we never require contracts. You only pay for the transcription services you use with no monthly minimum or extra fees.

Radiology Transcription Services We Offer:

Our medical transcriptionists are very experienced and are very knowledgeable in terminologies and procedures associated with radiology, our transcriptionists have 20 years of relevant experience in operative reports or procedure notes for a wide variety of imaging techniques including:

– Ultrasounds,

– Computed Tomography (CT),

– Magnetic Resonance Imaging (MRI),

– Positron Emission Tomography (PET),

– Nuclear Medicine,

– X-Ray Radiography.


Why Our Radiology Transcription Service is Special:

– Very Experienced and Passionate Medical Transcriptionist,

– Interface with EMR/EHR system,

– 99% accurate transcripts with good audio,

– Flexible Dictation Modes,

– Secure File Transfer,

– Faster turnaround time including STAT support.

By: Anna williams Category: blog
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