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Tag: medical transcription
June 19, 2019

Radiology Transcription: A Revolution in the Medical Industry

Before discussing radiology transcription, One needs to know about radiology first. Here we are with a brief discussion about radiology and radiology transcription:

What is Radiology?
Basically, radiology denotes a branch of medicine that works with radiant energy in the diagnosis and treatment of diseases.


This field can be splitted into two broad parts:
1) Diagnostic Radiology

2) Interventional Radiology.
The physicians who specialize in radiology are called Radiologists.

The result of the imaging study doesn’t count on the indication or the standard of its technical execution. Diagnostic radiology specialists shows the last link in the diagnostic chain,  as they search for the pertinent image information to assess and finally support a sound diagnosis.

History of Radiology:
Wilhelm Conrad Röntgen while working in a darker laboratory in Wurzberg in germany in 1895, noticed that a screen painted with a fluorescent material, but at a feet away from the cathode ray tube it had energized and made lightproof, began to fluoresce.
 Rontgen noticed that the screen was responding to the nearby production of an unknown rays transmitted invisibly through the room which he called “X-Rays”. The radiographic images started to be created, beginning as a burst of ionizing radiation and causing a contrast image on a piece of film.

 For such a huge discovery, Rontgen was honored with the NOBEL Prize in Physics in 1901. In the early years the radiologists were not concerned about the negative effects of X-rays, thus the protective measures were not introduced until 1904 after the death of Clarence Dally ( the assistant of Thomas Edison in X-ray manufacturer and testing ).

Benefits of Clinical Radiology:
The flying growth in clinical radiology technology and theory has dramatically improved the diagnosis and treatment of injuries and illness.

Clinical Radiology has brought so many benefits for the patients:

  • It can banish the need for investigational surgery,
  • It is used to determine when a patient needs surgery
  • It is used to screening the diseases such as breast cancer (mammography)
  • It helps in Cancer diagnosis and also an effective treatment for cancer and other treatments.

Different radiological procedures have different advantages:

MRI ( Magnetic Resonance Imaging ) Scans:- It creates 3-dimensional images of soft tissues such as organs and muscles that don’t appear on X-rays. It uses powerful magnets and radio waves to create pictures of the body.


Ultrasound:-Imaging doesn’t require any radiation and is very safe, easy to perform, and quick. Generally, it’s used in pregnancy to monitor the baby’s development. 3-D ultrasound produces a static 3-D image of the baby, while 4-D ultrasound produces a moving image.

A doctor doing utrasound process

Nuclear Medicines Scans:
Nuclear medicine scans are used in diagnosis and to get to know how the internal organs are functioning.

CT (Computed Tomography) Scans:- It shows the inside of the body in detail and also can eliminate the requirement of the exploratory surgery. CT makes use of a computer-processed combination of many X-rays image taken from different angles to produce a cross-sectional image. CT scans are considered accurate, painless, and fast.

PET ( Positron Emission Tomography ) Scan: It’s a nuclear medicine imaging test which includes injecting a small amount of liquid radioactive material inside the body. It can detect cancer in the body in the early stage than CT or MRI scans.
X-Rays:-X-rays are also known as the plain radiography and it has been used in the diagnostic for over 100 years. It’s painless, fast, and non-invasive. It’s used to diagnose the bone and joint-related conditions such as fractures and dislocations.

Radiology transcription is a very essential part of the medical diagnosis. We, Eyered Transcription Services, understand that accurate and timely reports are utmost important. Our reliable medical transcription company can provide any hospital, clinic, or individual provider with the reports of radiologists from imaging, scans, or tests.

  At Eyered Transcription Services, we know that producing accurate radiology transcription reports can be very time consuming, especially for busy radiologists. Outsourcing radiology transcription service can reduce the amount of work for radiologists and it will reduce their costs too. You can access your reports from any remote place. Thanks to our HIPAA-compliant online platform that makes the file transfer easily from one place to another place.

Radiology Transcription Services include:

– CT (Computer Tomography),

– X-Rays

– Nuclear Medicine

– Position Emission Tomography

– MRI

– Bone Scans

– Consultation and Progress Notes

– Mammograms

We, Eyered Transcription Services, operate on a pay as you go system, we never require contracts. You only pay for the transcription services you use with no monthly minimum or extra fees.

Radiology Transcription Services We Offer:

Our medical transcriptionists are very experienced and are very knowledgeable in terminologies and procedures associated with radiology, our transcriptionists have 20 years of relevant experience in operative reports or procedure notes for a wide variety of imaging techniques including:

– Ultrasounds,

– Computed Tomography (CT),

– Magnetic Resonance Imaging (MRI),

– Positron Emission Tomography (PET),

– Nuclear Medicine,

– X-Ray Radiography.


Why Our Radiology Transcription Service is Special:

– Very Experienced and Passionate Medical Transcriptionist,

– Interface with EMR/EHR system,

– 99% accurate transcripts with good audio,

– Flexible Dictation Modes,

– Secure File Transfer,

– Faster turnaround time including STAT support.

By: Anna williams Category: blog
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June 18, 2019

Why do Psychiatrists need to hire Transcription Services

Today, medical transcription is one of the most booming domains of the health care industry and every doctor or physician seeks to hire an experienced and skilled medical transcriptionist for their health care practice and in today’s article, we will focus specifically on the requirement of medical transcription services for psychiatrists.

Let’s discuss and address why psychiatrists need transcription services? And what exactly are their requirements?

Psychiatric doctors focus on how to diagnose, treat and prevent any type of mental disorder and they generally keep a track of all this clinical information through psychiatric notes. So let’s discuss what exactly is a psychiatric note? A Psychiatric note enlists all the information that the psychiatrist garners from the patient while they are being treated and they are undergoing their interview sessions with their psychiatrist. These psychiatric notes include clinical information that ranges from the current mental condition of the patient to their previous and current medical records, diagnostic reports, clinical symptoms and the course of treatment. Basically, these psychiatry notes enlist all the necessary information that is not only helpful for their future references but it is also helpful for other medical professionals or when seeking for a second opinion from other psychiatric consultants.

These psychiatric notes are absolutely essential and they require a specialized set of skill to transcribe them! Transcription services for the psychiatry domain are more specialized than the rest of the medical transcription services. This is basically because the requirements for the psychiatry domain are generally distinct and they require a specialized set of professionals to carry out the transcription service.

The descriptive and terminology of psychiatry notes vary greatly from the other medical domains. The descriptive of psychiatry notes are unlike the descriptive of its allied health care domains’, for instance: surgery or cardiology reports generally have descriptive that is usually standard because they use similar medical terminology to describe the techniques employed, the procedure of the surgery and the underlying conditions. Since psychiatric doctors’ deal with their patient’s on a regular basis and discuss with them their mental health and history, there are instances when the narratives are exceptionally lengthy because they include every detail discussed with the patient which is not the case with other health care domains. Other domains simply list the typical medical terms. Psychiatry notes are also very diverse in their description and many times include slangs which is generally not the case with other allied health care domains. Also, at times it becomes very difficult for the psychiatrist to see the patients and write the reports at the same time because of which the descriptions recorded for the notes can be very brief. These are some of the primary reasons why psychiatrists’ need specialized medical transcription services!

In addition to the reasons mentioned above, there are various other ways a specialized transcription service can help the psychiatrists – Psychiatric transcription services are extremely beneficial in developing psychiatrists’ notes so they can be effectively used for an accurate treatment of the patient in the future. They are also helpful to the psychiatrist in case of any denials during the billing process – They can be used to claim insurances in cases of denials with the insurance company. In addition, psychiatric transcriptions are also extremely beneficial in medico-legal matters. Since the transcribed report enlists the patient’s behavioral patterns that in certain cases may be violent or suicidal; these reports can be extremely beneficial for at-risk patients.

If you are seeking to hire a psychiatric transcription service company, we recommend that your transcription service provider offers you the following services so that you receive the best value for your transcribed report:

• They should be able to provide you the transcribed report within a quick turnaround time (TAT). If the transcriptionist or the service provider is experienced, they will be able to deliver an accurate transcribed report within a short period of time.

• The psychiatric transcription service provider should perform a thorough review and quality checks! Performing quality checks increases the accuracy of the transcribed report which is why they should have stringent systems to perform thorough quality checks.

• The medical transcription service company that you hire should be proficient with the medical jargon. They should be trained and experienced to understand the various medical terminologies. More specifically, they should be well versed with the psychiatric terminologies as well as the terminologies of the various sub-specialties of the psychiatric field like child psychiatry, forensic psychiatry, learning disability, addiction psychiatry, military psychiatry, etc.

• The outsourcing provider you choose to transcribe your report with must be HIPAA compliant. It is absolutely essential that the transcription service provider adheres to all the compliances and ensures that your patient data is secure.

• Your transcription service provider must give you periodical updates about the progress of the project. These updates can be daily or weekly – A periodical update ensures that your transcription service provider is in sync with you and your project requirements. In addition, they should assign a point of contact so that you can connect with them instantly in case of any query.

• You should be able to connect with them for any tailored services. Most of the times, transcription service providers offer customized services to their clients so in case you have any special requirements regarding transcription services for your project, you should be able to connect them regarding such requirements.

These details can be ensured by hiring an experienced and reliable transcription service provider like Eyered Transcription Services. A transcription service provider who is skilled and experienced in transcribing psychiatric reports does not just deliver an accurate medical report to the client i.e. the psychiatrist but they also help to develop the psychiatric notes for future references so that they can be effectively employed for the treatment of patients in the future.

By: Anna williams Category: blog
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May 23, 2019

Why US-Based Transcription Is Better?

As a health care provider, you would often require an expert medical transcriptionist to process the voice reports into digitized text formats. Today, there are various providers across the globe who can offer transcription services at a very competitive rate. This is one of the main reasons that hinder many medical practitioners and health care providers to hire US-based transcription services.

US based transcription services may not always offer a competitive rate as compared to the transcription services offered by other global providers but there are various reasons as to why hiring a US based transcription service may prove to be more beneficial for you: 

  • High-quality transcription services: Not only is English the native language of a US-based medical transcriber, but they are also familiar with the subtle nuances of the voice recordings. Hiring a US-based transcription service ensures that you will be delivered with a high-quality medical transcript of the voice recording.
  • Reduction of translation losses: While other global medical transcribers have a great grasp of the English language, there are chances that might misunderstand the subtleties which can change the meaning of the voice text. A US-based medical transcriber is well-versed with the slangs and the references that are very commonly used in the States which is why hiring a US-based transcription service will ensure that these translation loss errors are negated.
  • Availability at the US time zone: While E-mail is the most common form of communication in the States, there are often times when a health care provider needs to discuss details on an urgent basis with their transcriptionist. This is often not possible if the hired transcription services are located outside the states because of the time zone difference. Hiring a US-based transcription service eliminates this issue even if you are located on the east coast and want to communicate with someone on the west coast because there is a significant time overlap.     
  • Ensuring security of patient data (HIPAA compliant): Although hiring transcription services from outside the states to understand the requirement of securing the patient data, a US-based transcription service company will always be better versed with the US laws and regulations that have been set to protect the patient data. There are various protocols that need to be adhered to if you are handling confidential medical information. It is also critical to ensure that everyone understands the need to be HIPAA compliant. Not only are these laws and protocols readily understood by a US-Based transcription service company, but they also make sure that every step of the protocol is followed to ensure the security of patient data.   

Although it may be tempting to hire a low cost transcription service provider, it’s easily elucidated that hiring transcription services from a US based company yields high quality transcripts that are accurate so that you, the health care provider is always at ease!

By: Anna williams Category: blog
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May 22, 2019

Top 5 Tips and Tricks to Improve Your Dictation services

Precise translation of clinical notes begins with great dictation; however there are numerous different components that additionally add to dictation services quality. As a doctor or medicinal office utilizing transcription, you are very much mindful of the possibly genuine legitimate, monetary, and persistent well-being impacts that deciphering errors can cause. Translated reports are a piece of the medical record and should be exceedingly exact.

Step by step instructions to Do Dictation Properly

This obliviousness (no offense) about how to do dictation services appears in various courses in young lawyers

The first is that their dictated material tends to be of very high caliber. Inalienably, obviously, there is nothing amiss with delivering high caliber dictated substance. Be that as it may, all around, the spotlight at University is on dictated language, and subsequently youthful legal advisors can frequently be deficient in the region of talk.

Besides, the procedure that youthful legal advisors are familiar with receiving to create dictated material is a long way from the most effective procedure.

That is not astonishing, on the grounds that graduate school requires a to a great extent autonomous technique. It is additionally a clear procedure. You may have four or five subjects at any one time, with maybe a couple of assignments to do, some contact hours to visit, and some investigation to finish.

That is obviously unique to lawful practice where you will have many records, many customers, calls to reply, advertising to do, organizing occasions to go to, backing to take part in, organization to finish, and individuals to work with.

The two conditions couldn’t be progressively unique, and thus nor should the procedures used to create the work be the equivalent.

For what reason Don’t We Teach Dictation?

Sadly dictation is seen as a bygone procedure, one that is evidently needy upon the “antiquated” secretarial framework and one which legal advisors have a great deal of inconvenience getting a handle on.

In any case, whenever done appropriately, dictation can immensely improve your efficiency and free you up to do higher esteem undertakings, alter increasingly complex reports, and to create associations with existing customers, prospects, and extending a system for the most part.

Likewise – regardless of whether you don’t have a secretary, dictation services are on the rise.

They Didn’t Teach you Dictation Services, however we will

We perceive that there are a great deal of legal advisors out there who may give dictation a go on the off chance that they realized where to begin.

In any case, that is just the situation on the off chance that they have the best possible aptitudes to do it.

So we will build up this manual for give you a far reaching outline of dictation, how to direct, how to utilize a dictaphone, how to approach progressively complex records and for the most part how you can improve your efficiency through the transcription procedure in a pragmatic manner.

The most effective method to dictate or to go with dictation services– In a Nutshell

Disclosing to you how to direct is somewhat similar to revealing to you how to talk. The most ideal route for you to improve is to get it done. Be that as it may, here we go:

A bit of planning goes far – have a system before you start;

Try not to hold the mouthpiece straight facing your mouth – the additional static clamor will bother your secretary, or acquaint mistakes with your product;

Talk unmistakably, yet quickly – there’s actually no motivation to pace yourself, except if your mouth is going quicker than your mind;

Guarantee that you plainly direct accentuation – it might sound senseless, yet it’s the most ideal approach to get the item looking as close as conceivable to conclusive when you see it.

Starting – Starting your Dictation

So in case you will figure out how to manage how about we start with the essentials.

Any transcription you do should be done from the point of view that the individual composing for you doesn’t have a clue what you know.

What we mean is that transcription services should be something that is versatile, so that in case you’re secretary or typist is away, there are no suspicions contained inside the dictation which imply that it will end up wasteful from individuals asking you inquiries constantly.

When questions, elucidations, issues or vulnerabilities begin to crawl into your transcription (specifically generally clear dictation – the issue is less perceptible with longer increasingly complex records), it turns out to be drastically less proficient and impacts upon the profitability picks up that you may somehow have. In the event that you are doing dictation services appropriately, at that point you are doing it in a manner that improves effectiveness and efficiency – not the manner in which that makes disappointment and includes cost.

That implies that in case you’re going to manage something you have to give the majority of the basic material toward the begin which the individual composing the report needs so as to create the record. Hence you have to comprehend your association’s frameworks and methodology for archive creation. On the off chance that you don’t have the foggiest idea what data you’re secretarial typist needs before making an archive that how might you give data to them?

A male and female doctor during dictation

Presently, customarily, the data that is required for any report will be quite standard. You are going to need to give somebody the record number, maybe the customer name, the beneficiary’s name and address except if it tends to be found effectively on the record wherein case give those directions, it additionally implies that you will need to give the right name of the report. In the event that you are not giving these things, at that point you have to give directions about where they can be found or if nothing else enough data that no further enquiry is required.

A letter is the most clear precedent. In any case, in the event that you need the letter to be sent by copy, at that point it is conceivable there may be an alternate point of reference for that procedure and you have to reach subtleties ought to be utilized. Dictations may be sent by post, by hand conveyance, by copy, by email. Numerous organizations have distinctive point of reference beginning stages for every one of those various methods of conveyance.

Likewise, you have to furnish to typist with data that is important so as to guarantee that any documentations on the archive are right. That may mean you have to indicate that it is to pass by enrolled post. It may likewise mean you have to request that the individual put a pressing documentation on the letter, or imprint it “without preference” or something like that.

In Summary, Good Dictation and Work Habits are Key

Past creating clear sound, accomplishing fantastic translation results likewise expects consideration regarding work process subtleties, for example, giving total and right data, clear recognizable proof of any STAT or changed reports, alarming the transcriptionist to exceptional directions, and secure transmission of documents. Getting this angle right spares time and disappointment for both the creator and the transcriptionist, and decreases the potential for blunders.

By: Anna williams Category: blog
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May 20, 2019

Introduction to Electronic Health Records

Digital technology has radically transformed our modes of communication and the integration of digital technology within health care units has yielded similar revolutionary results. It has often been observed that a digitized health care unit’s infrastructure is capable of providing high-quality health care services. One of the factors that have led towards improving the quality of health care systems is the generation of the seamless and precise flow of health and medical information. The ability to exchange health information electronically is called EHR transcription or electronic health record.  

An electronic health record (EHR) is a systemized digital version of patient reports and patient data. Electronic health records are patient data that make the health and medical information of the patient accessible securely to various other authorized users. Through electronic health records, patient’s health care data can be shared instantly with other health care providers and medical units like medical specialists, pathology laboratories, medical imaging, and emergency facilities. EHR’s have made it possible to receive and analyze the data of any patient by any specialist remotely.

An Electronic Health Record enables the provider to examine the patient’s health data over a period of time. It is generally maintained under a specific health care provider for a long duration and may include:

•           Demographics of the patient

•           Any past medical history

•           Any allergies or other complications  

•           Previous vaccinations

•           Pathology laboratory reports

•           Medical radiology reports

EHR is basically a software that is designed to streamline the information flow by enabling access to a patient’s health information. Today, many individuals and health care professionals are opting for EHR transcription services because digital access to health records enables them to improve the quality of patient care. EHR transcription is a great service to opt for the physicians as well as the patients because not only does it make the medical and health data readily accessible but it also improves the efficiency of the process while ensuring the safety of patient data.

Electronic Health Records or EHR transcription helps to improve patient care and provide better health care because:

•           Through EHR, there is quick access to the medical and health data of the patient which is why the turnaround time for telephonic messages and medication refills is significantly reduced.

•           There are fewer communication errors thus enabling the health care providers to improve and provide high-quality health care to their patients.

•           Electronic health records improve the efficiency of handling records because the paperwork significantly decreases which enables the health care professionals to reduce errors and efficiently manage the treatment. This is especially beneficial in the management of chronic diseases. 

•           EHR transcription also improves the billing process by reducing the transcription costs thus improving the revenue cycle management.

EHR transcription system has proved to be revolutionary for the healthcare industry. EHR has not only streamlined but has also managed to consolidate the health data of a patient in one system.

By: Anna williams Category: blog
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