Tag: medical transcription company
March 25, 2019



The sole purpose of the working of doctors is to save lives. They always try their best to improve the wellbeing and health of their patients.
    For providing effective care, a physician always requires the exact information. He really needs to know exactly what is going on with the patient. Sometimes it becomes very difficult to determine. It often takes so many appointments, tests, scans, diagnoses before a conclusion can be reached.
   The documentation is the key that draws together all the strands of information. Each and every interaction is recorded in detail so as to draw a complete picture of the conclusions and the outcomes.

If a new see the whole process of the dictation work, it looks very simple. The core process of dictation is:- A physician or a healthcare professional dictates into a device, that audio is sent to a transcriptionist who then types it into a document. The clinician can then review the document, sign it and allow or authorize it to be sent.
A number of dictation workflows call the audio creator the author and the transcriptionist a typist.
All the attempts of formatting, editing and typing are taken away from the physicians. The doctor only needs to produce the initial dictation file.

There are the basic 3 levels that the medical dictation requires. First an author, second a typist and finally a process of connecting the audio produced by the physician with the typist.

Generally, the authors in the medical industry are clinicians and doctors. Being fond of dictation is not always easy. One needs to speak clearly and eliminate the low sounds as much as possible that is used in the general conversation (like Umm, err, hmmm mm ). But dictation is many times faster than writing the document by hand.
Typists are the backbone of the dictation system. In the medical setting a dictated audio file is tough to use and can’t say to other users at a glance what they need to know. Typists, like clinicians, require some training and experience to perform according to the requirements of the healthcare industry. Typists need the familiarisation with the dictation files, with the patterns of speech and with some of the nuance that each and every clinician might have the way they work.
Finally, a dictation system is needed. Something that can collect the dictation files from the authors and connect typists to perform the transcription. In recent years it has often been performed with the audiotapes. Nowadays digital dictation is very popular. The digital dictation system includes an input device like a dictaphone or mobile phone and software to manage the files. Depending upon the needs for data security the system may need a server solution.

There are so many latest techniques for medical dictation to use. Let me talk in brief. Have you ever faced such kind of problems when you are trying to record a patient’s data with maximum quality and clarity but you are unable to get the desired result? As a doctor or medical faculty, you better know that the clarity of dictation is very important. Especially it greatly contributes to the accuracy of the transcribed medical record. If the recording will not be clear, even a certified Medical Transcription Companies will find it inconvenient to convert the records and might end up wasting too much time and effort. Also yet, there is no assurance that the records will be accurate. And we better know the quality rating of the most transcription companies depend upon the sound quality of the audio files.


Always try to choose an area with less surrounding noise, especially microphones catch noises very easily. Dictating in a quiet and secure surrounding will definitely improve the result and also maintain the patient confidential. It is the best practice for Medical Dictation not to record in the areas having surrounding noises and distractions like – people talking, ringing cell phones, music sounds, vacuum, other speakers and beepers, etc. Even the voice of air conditioning can increase the unwanted sound in the surrounding. Sometimes, you have no option but to dictate in the outdoor location, then you should try to avoid such areas like a lot of traffic noises, very windy type of areas. These factors can compromise audio quality.

The conversational tone should be at a normal rate. So, the transcriptionists can understand the dictation easily. who needs to provide the quality records. Also depending upon the microphones. The recorder needs to be placed about 3/4″ from the mouth in an upright level position so that sound hits over the top of the microphone and not directly into it. If you are using a smartphone or tablet then it’s essential to know where the mic is to make sure that you are not covering it with your hand while recording. Generally, microphones over built-in microphones provide better quality.

Brief your team members about the digital audio recording and if they too are going to participate in the recording. For better quality request them to speak one person at one time in a clear voice and slow rate of speech. You may also tell him to avoid talking to one another during the recording.

Before sending the recording to the transcriptionist, it will be the best to first conduct a test of your own recording. Talk a few sentences and then check the sound level and the quality of the recording. It will give you an overall idea of quality and your speech. It will also give you an idea about what you need to include and what you need to remove.

The medical terminologies can be difficult for the transcriptionists to decipher at times. You should make a note of unusual or difficult terms, similar sounding words and the names of referring physicians. If you think there can be a chance of confusion then it’s better to spell it out. While most certified dictation services hire competent transcriptionists who generally do double check the spelling. Sometimes when the words are not able to transcribe they end up leaving the blank spaces in the transcript.

Overall it’s better to use well-certified transcriptionists who can easily understand a wide spectrum of accents and dictations to a certain degree. To get to know whether your accent will be understood by the transcriptionist, you should first submit a sample dictation as a test. Physicians are highly concerned about the accuracy of transcribed reports. Especially as mistakes can cause considerably severe legal and financial impact.   As it depends upon the dictation. You should try as much as possible to record a file that has no background noise.

The feedback is also a major part to improve the quality of your work. Timely feedback is very important when working with new transcriptionists, and continues to be important if an issue arises. Changes due to author error generally incur a charge.


Key for Better Services- Good Dictation & Work Habits

Instead of using a keyboard and mouse using speech to document encounters are more natural. In a recent NIH-supported research study by ZyDoc, Clinical dictation has been shown to be an average of 2.5 times faster than typing. Someone should learn n dictation where speaking is a more natural modality, good speech habits.

Achieving excellent transcription also demands attention to workflow details such as providing completed information and correct information. Getting the right information saves time and frustration for both the author and the transcriptionist, and reduces the probability of the errors.


In the early stage “Speech Recognition Technology” emerged as the proposed solution for saving the clinical documentation time. Front-end SRT allows an author to dictate, also monitor the text on the screen with minimal lag time and perform immediate edits. Back-end SRT reviews correct, or in some cases, re-types the report after completion of a dictation session for subsequent routing to a transcriptionist or editor.

By: Anna williams Category: blog
November 29, 2018

What Makes Medical Transcription a Valuable Tool for Dental Medicine?

Before discussing, the importance of medical transcription in dental medicine, let’s first understand its meaning.

Consulting more than one dentist for a teeth issue is not a new thing. However, when you visit a new doctor, you may be asked to go through all the medical tests and X-rays again. But with medical transcription, it is not required anymore. For instance, a periodontics transcription service provider may record every information about your treatment. A detailed patient record can strengthen information between different doctors and specialists and help them arrive at the best possible treatment for you.

When you visit a doctor, the physician will record all details of your current and previous medical ailments, prescribed medicines along with reports and tests into an audio file. A medical transcriptionist listens to this audio file and transcribes this information into a document. This document has become a crucial part of your medical history which can be easily accessed by doctors, nurses and other healthcare professionals as and when the need arises.

Now let’s understand the importance of medical transcription services in a dental field:

1. Nursing and other support staff can make use of the patient record as a guide on patient care, including warning signs that should be looked into. It also helps in ascertaining the exact dosage administered and necessary testing samples, which may be required by lab technicians.

2. Systematically created medical records can be used by billing and coding staff to facilitate easy settlement of insurance. Whether it is periodontics transcription or any other transcription services, accurate medical transcription is essential to quicken the insurance claim settlement process.

3. Medical professionals, nurses, hospital administrators and others can spend most of their time helping patients and make other things happen efficiently in the backend. If you are a medical professional who is tired of sitting for long hours in front of a computer screen for a long hour to track a report or chart of patients, you can benefit from outsourcing medical transcription. For instance, if you avail periodontics transcription services, you can use audio dictation to record medical notes, reports and other necessary information.

4. Money and time saving are another big benefit of using medical transcription services. As a nurse or any other healthcare professional, you only need to record voice notes with the help of a smartphone app, and you are instantly ready to move to your next work.

5. At last, maintaining medical records become necessary as per the law in certain cases. These documents can serve a valuable tool in case of legal cases. With medical transcription services, it becomes easy to do so.

Medical Transcription: The Outlook

The relevance of medical transcription has increased in the overall healthcare system. It is further expected to rise. Not every patient, their family member and other medical professionals can hear and understand keynotes. In order to open up information and make it accessible, those working in healthcare can benefit from medical transcriptions to make things easy for others, especially for people with disabilities. Further, digitalized medical transcripts can make it easy to share and distribute information to those who require it.

After being transcribed, it is possible to store a patient’s records or database in a hospital for quick retrieval anytime.

Get Started Today

Contact Eyered, a leading medical transcription services provider, by phone and email to get more information about our dental transcription services, process along with other related aspects.

Our dental medical transcriptionists are fully vetted to ensure accurate and quick work. Our team is experienced enough to comprehend all of the medical jargon and phases associated with medical transcriptions.

By: harry Naik Category: blog