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Tag: medical dictation
May 22, 2019

Top 5 Tips and Tricks to Improve Your Dictation services

Precise translation of clinical notes begins with great dictation; however there are numerous different components that additionally add to dictation services quality. As a doctor or medicinal office utilizing transcription, you are very much mindful of the possibly genuine legitimate, monetary, and persistent well-being impacts that deciphering errors can cause. Translated reports are a piece of the medical record and should be exceedingly exact.

Step by step instructions to Do Dictation Properly

This obliviousness (no offense) about how to do dictation services appears in various courses in young lawyers

The first is that their dictated material tends to be of very high caliber. Inalienably, obviously, there is nothing amiss with delivering high caliber dictated substance. Be that as it may, all around, the spotlight at University is on dictated language, and subsequently youthful legal advisors can frequently be deficient in the region of talk.

Besides, the procedure that youthful legal advisors are familiar with receiving to create dictated material is a long way from the most effective procedure.

That is not astonishing, on the grounds that graduate school requires a to a great extent autonomous technique. It is additionally a clear procedure. You may have four or five subjects at any one time, with maybe a couple of assignments to do, some contact hours to visit, and some investigation to finish.

That is obviously unique to lawful practice where you will have many records, many customers, calls to reply, advertising to do, organizing occasions to go to, backing to take part in, organization to finish, and individuals to work with.

The two conditions couldn’t be progressively unique, and thus nor should the procedures used to create the work be the equivalent.

For what reason Don’t We Teach Dictation?

Sadly dictation is seen as a bygone procedure, one that is evidently needy upon the “antiquated” secretarial framework and one which legal advisors have a great deal of inconvenience getting a handle on.

In any case, whenever done appropriately, dictation can immensely improve your efficiency and free you up to do higher esteem undertakings, alter increasingly complex reports, and to create associations with existing customers, prospects, and extending a system for the most part.

Likewise – regardless of whether you don’t have a secretary, dictation services are on the rise.

They Didn’t Teach you Dictation Services, however we will

We perceive that there are a great deal of legal advisors out there who may give dictation a go on the off chance that they realized where to begin.

In any case, that is just the situation on the off chance that they have the best possible aptitudes to do it.

So we will build up this manual for give you a far reaching outline of dictation, how to direct, how to utilize a dictaphone, how to approach progressively complex records and for the most part how you can improve your efficiency through the transcription procedure in a pragmatic manner.

The most effective method to dictate or to go with dictation services– In a Nutshell

Disclosing to you how to direct is somewhat similar to revealing to you how to talk. The most ideal route for you to improve is to get it done. Be that as it may, here we go:

A bit of planning goes far – have a system before you start;

Try not to hold the mouthpiece straight facing your mouth – the additional static clamor will bother your secretary, or acquaint mistakes with your product;

Talk unmistakably, yet quickly – there’s actually no motivation to pace yourself, except if your mouth is going quicker than your mind;

Guarantee that you plainly direct accentuation – it might sound senseless, yet it’s the most ideal approach to get the item looking as close as conceivable to conclusive when you see it.

Starting – Starting your Dictation

So in case you will figure out how to manage how about we start with the essentials.

Any transcription you do should be done from the point of view that the individual composing for you doesn’t have a clue what you know.

What we mean is that transcription services should be something that is versatile, so that in case you’re secretary or typist is away, there are no suspicions contained inside the dictation which imply that it will end up wasteful from individuals asking you inquiries constantly.

When questions, elucidations, issues or vulnerabilities begin to crawl into your transcription (specifically generally clear dictation – the issue is less perceptible with longer increasingly complex records), it turns out to be drastically less proficient and impacts upon the profitability picks up that you may somehow have. In the event that you are doing dictation services appropriately, at that point you are doing it in a manner that improves effectiveness and efficiency – not the manner in which that makes disappointment and includes cost.

That implies that in case you’re going to manage something you have to give the majority of the basic material toward the begin which the individual composing the report needs so as to create the record. Hence you have to comprehend your association’s frameworks and methodology for archive creation. On the off chance that you don’t have the foggiest idea what data you’re secretarial typist needs before making an archive that how might you give data to them?

A male and female doctor during dictation

Presently, customarily, the data that is required for any report will be quite standard. You are going to need to give somebody the record number, maybe the customer name, the beneficiary’s name and address except if it tends to be found effectively on the record wherein case give those directions, it additionally implies that you will need to give the right name of the report. In the event that you are not giving these things, at that point you have to give directions about where they can be found or if nothing else enough data that no further enquiry is required.

A letter is the most clear precedent. In any case, in the event that you need the letter to be sent by copy, at that point it is conceivable there may be an alternate point of reference for that procedure and you have to reach subtleties ought to be utilized. Dictations may be sent by post, by hand conveyance, by copy, by email. Numerous organizations have distinctive point of reference beginning stages for every one of those various methods of conveyance.

Likewise, you have to furnish to typist with data that is important so as to guarantee that any documentations on the archive are right. That may mean you have to indicate that it is to pass by enrolled post. It may likewise mean you have to request that the individual put a pressing documentation on the letter, or imprint it “without preference” or something like that.

In Summary, Good Dictation and Work Habits are Key

Past creating clear sound, accomplishing fantastic translation results likewise expects consideration regarding work process subtleties, for example, giving total and right data, clear recognizable proof of any STAT or changed reports, alarming the transcriptionist to exceptional directions, and secure transmission of documents. Getting this angle right spares time and disappointment for both the creator and the transcriptionist, and decreases the potential for blunders.

By: Anna williams Category: blog
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May 17, 2019

How to Calculate Medical Transcription Pay Rates

Medical transcription, an allied health care process converts voice recordings by health care professionals like the physicians and the doctors into digitized text formats. Today, the industry of medical transcription is one of the most booming sectors of the health care domain. And that is primarily because every doctor or physician is seeking to hire a medical transcriptionist that is experienced and trained to specifically understand medical terminologies.

A medical transcriptionist astutely listens to the voice recordings that may vary from medical reports of the emergency room to chart reviews and transcribes them into medical reports. The job of a medical transcriptionist usually does not require specialized prerequisites but they must possess an ability to understand various accents and medical jargons. This significantly impacts the quality of your medical report! 

As a health care provider, you want your medical reports to be of the highest quality and that is often intertwined with the medical transcription pay rates. A higher transcription pay rate does not always mean high quality which is why it important to understand the various factors that affect the medical transcription pay rate. Detailed knowledge of the factors that affect the invoice charges will allow you to understand and calculate transcription pay rates efficiently for your practice. Following are some of the factors that the outsourcing providers generally use to determine the transcription pay rate of the voice recordings:

  1. Length of the audio: The length of the voice recording is the first factor that determines the transcription pay rate. The 2 factors are directly proportional which basically means that longer the length of the audio, more will be the invoice generated.  
  2.  Single versus various speakers: The transcription rate is usually low for dictations or for a one person recording versus a recording that may include various doctors and health care providers. This is basically because it is easier to transcribe the voice recording of 1 person versus a group of people.
  3. Audio clarity: The clarity of the audio is again one of the major factors that influence the transcription pay rate. If the quality of the audio isn’t clear, medical transcription service providers charge more because it takes them a long time to transcribe the voice recording. We suggest you conduct your voice recordings in a quiet room that has minimal distractions.   
  4. Speaker Accents: Medical transcription pay rates are also often influenced by the accents of the speakers in the audio. Now, if the accent is difficult to understand or there is a second health care professional in your audio whose primary language isn’t English, chances are that you may be charged more to transcribe your audio.
  5. The turnaround time: If you choose the standard turnaround time of the outsourcing provider, then the transcription cost would be nominal as opposed to urgent delivery.
  6. Type of Specialty/Complexity of the Content: If the voice recording is of a specialized health care unit or the content to be transcribed is highly complex or supremely technical, then the resources may need to invest more time in analyzing the content which is why your medical transcription outsourcing provider may charge you more. For instance: The charges for transcribing a radiology report may be less than transcribing a dermatology report.

These were just some of the few factors that the transcription agencies take into consideration while determining the transcription pay rate.

Another major factor that very often influences the transcription pay rate is the location of the service provider. Though this is not always the case, it is important to be aware that medical transcription service providers residing in the United States, Canada, and European countries may charge more than the service providers located in Asian countries. This is basically because the medical transcriptionist salaries and their hourly pay rates differ significantly between the two regions.

Various job market sites illustrate that the compensation for an average medical transcriptionist during their first year in the States is between 9 to 13 dollars per hour with an average of 14 to 15 dollars/hour in the next few years. This rate varies between INR 150 to 300 per hour in India. Apart from paying by hourly rates, you could also calculate your medical transcriptionist’s remuneration with another method known as character line counts. Following are the guidelines for a 65 character line:

  • The first step is to determine the rate per line (The rate is generally influenced by 1 or more factors listed above)
  • The next step is to determine the number of the lines in the document.
  • These number of lines are then multiplied by the per line payment rate that was set in the first step. For instance: If a document has 174 lines and pay rate is 10 cents a line, then the total payment for the transcribed document would amount to 17.4 Dollars (174 X 0.10 = 17.4) 
  • Alternatively, you can also enumerate the total character count of the document and then divide it by a value of 65 to determine the number of lines. For instance, if a document has 8500 characters , then the number of lines would amount to 130.76 which can be rounded of to 131 (8500 / 65 = 130.76) 
  • One of the factors to ensure the correct calculation of the transcription rate via the character line count method is to ensure that the space counts are not being counted as characters. Inclusion of spaces within the character count increases the value of payment.

The above guidelines for character line count have been set by AHDI (Association for Healthcare Documentation Integrity), an organization that was formerly formed to reward the achievements of professionals from the medical transcription industry.

Although there are various ways to remunerate your medical transcriptionist, the character per line count method is one of the most popular and widely used processes to calculate the medical transcription pay rates among the health care professionals for their transcription reports. 

By: Anna williams Category: blog
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April 8, 2019

The Need to use transcription with EMR system

EMR Transcription consists of transferring the physical, written medical records of patients on a digital medium. Doctors use paper, as usual, or dicta phone at the place of place in recording the condition and treatment of the patient. After that these records are transferred to a digital, usually computerized format, by an EMR medical transcription company. These records are also stored on computers instead of on paper and in files.
             
There are so many reasons that we need to use transcription with EMR system. As the healthcare industry is growing, healthcare practices are implementing Electronic Medical Records (EMR). If the medical transcription industry is eliminated tomorrow for good. The medical professionals can discover your transcription through your EMR system. It will obviously boost productivity, accuracy and many more beneficial things.


Here are the following reasons that a practice should use transcription with the EMR system.


1) It Increases Productivity And Saves Time Too:
EMR system allows the physician to maintain their productivity rate. The schedules of the physicians are obviously very busy, as they should be – overall they are the primary source of earning in the clinic. Having physicians’ type patient notes into an EMR system would waste of their valuable time, and will also lead to them seeing fewer patients. So, Using of EMR system can definitely bring the changes in the productivity of the physicians.
2) Increases The Accuracy Level:
As we all know physicians prescribe very fast and very rough. Physicians types of notes can lead to a high type of error rates. The physicians are often multi-tasking or rushing from one appointment to another appointment, so the quality and thoroughness can be compromised. The quality and quantity can’t be maintained at the same time. But the medical transcriptionist does a quality check of the report and have a 99% accuracy rate. Whereas many physicians complain of copy-paste or copy forward function on EMR, that can lead to the wrong information being stored in the patient’s system.

3) Reduces The Extra Cost Of Data-Entry:
Physicians are too valuable of a resource to be used for a data-entry task. Recruiting a medical transcriptionist in the premise can cost of so many things like salary and benefits. The voice recognition systems are very costly and have been showing a higher error rate than a human medical transcriptionist. By using medical transcription services, practices will reduce the overall operating cost, and most even find their reports are done faster and with fewer errors.

4) Revenue Maintenance:
Typing notes for each and every patient slows doctors down and leads to  them seeing fewer patients than expected. Seeing fewer patients will definitely decrease the revenue of the clinic or the hospital. By including the dictation techniques in their medical practises, physicians can see many more patients  daily basis that will definitely make an increment the revenue of the clinic. So by using dictation, raise the revenue of your healthcare or of your clinic.

5)Helps in Enhancing Usability and Making Useful Notes:
By using EMR system, the transcription has become easy for a doctor to tell the whole story of a patient at one time at one place. Transcription with EMR system allows a physician to tell the complete story of a particular patient than worrying about template fillings, generalized drops downs. Telling the complete with EMR with dictation will clarify the patient’s record and it definitely leads to a proper chart that can be easily used for the medical billing personnel.


A doctor prescribing

Why Choose EMR Transcription Services From Eyered TRanscription?
If you choose offsite EMT transcription services from Eyered Transcription, you can get enough time to focus on patient care instead of administrative functions that involve code keying and terminologies into EMR transcription. Our smooth EMR transcription service will bring you more per dollar. Get cheaper, faster and better solution tailored for your requirement and budget size.


Here are the reasons why you should choose Eyered Transcription for EMR Transcription Services:
Certified EMR Transcription Provider:
Eyered Transcription is a HIPPA-compliant and ISO certified EMR transcription services provider offer services that fully goes with regulatory compliance of the industry.

Experienced And Passionate Team Of Transcriber:
Eyered Transcription has a very experienced and passionate team of transcribers who has been doing EMR transcription services for 20 years for various types of transcription projects. Our team is well aware of all the coding systems like ICD-10, ICD-11 to discharge the service in a risk-free manner.

Cheap Pricing Options:
Our wide range of services will let you save up to 30 to 40% in cost because we value our clients. We only and only charge 7 cents per line that is below the average in the transcription industry.

Turnaround:
You can save your precious time to partner with us. By a whopping 50%, you can lower your TAT. It will allow you to focus on the more aspects of the treatment and patient care.
EMR Transcription Services We Offer:
When a clinic or practice outsource the EMR Transcription. The team of EMR transcriptionists of Eyered Transcription carries out EMR services from inception to completion in the quicker and accurate manner. The professionals who perform EMR documentation of patient encounters using handheld audio recorders can send dictated recording by uploading the same on our server.
After converting EHR transcription into written documents. We notify you through email. By securely logging into our system, you can easily and securely download the electronic medical records.

By: Anna williams Category: blog
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April 3, 2019

Medical Transcription As a Career Option for Doctors

Medical Transcription has become very necessary especially for the healthcare sector.  The medical industry is going through a big technological revolution
nowadays.  A scientific realm has been formed named -Healthcare IT –  by bringing Medicine and IT altogether . It has opened the doors of opportunities for both healthcare and non-healthcare professionals.
    A field that is largely explored by the non-professional professionals, medical transcription has yet the benefit from the skills and  the expertise of professional medical transcriptionists. There are following opportunities for medical graduates to initiate their career as a medical transcriptionist.

What is Medical Transcription?
In simple words medical transcription is a process of converting medical dictations ( Digital Voice ) into textual format (generally in word document). The voice files has usually the voice of medical professionals, mostly physicians or their assistants dictating for a physician. The doctor dictates notes on patient encounters and the same is made available in a digital form that a professional medical transcriptionists listens to and types in words. The purpose of medical transcription has primarily two fold. The transcribed document is served as a medical record that a physician needs to make available to the insurance company in order to have hs claim approved.

Flexible Timing and opportunities to work from  Anywhere:
Medical Transcription is a great solution for practicing medical professional who want time allocation a change. Many firms offer you working from home even, helping doctors will earn extra income while continuing on their medical journey. It can be more flexible like you can work from home or from anywhere, at home or in the office, and with scheduled times too. A number of certified and passionate medical transcription graduates work online It doesn’t only gives you much desired flexibility but it also helps you to save on expenses like traveling, park, gas, and more.
Why Doctors Can Become A Medical Transcriptionist:
To begin as a trainee in medical transcription, you must be a graduate.  A degree in any extreme would make you eligible to work in medical transcription sector.  However, your medical graduation degree can add value to your educational qualification and boost your chances of getting hired. Your acquaintance with medical terminology also makes you fitter and more comfortable in this field. you will also be able to comprehend the medical terms and abbreviations used in the recording. Where the other students in medical transcription programs require classes in anatomy, pathology, physiology and medical lexis, physicians on the other hand, doctors would get it convenient to get into such a setting. Almost seems like the job is inviting the medical graduates.

How Much Is A Medical Transcriptionist Paid?
Usually, the medical transcriptionist as a freelancer or a full-time employee is paid on an hourly basis or based on the number of lines and the number of words they transcribe. With the advancement in technology and the rising demand for qualified medical transcriptionists., the profession has got a major facelift. The Bureau of Labour Statistics has predicted that within a few years, the number of medical transcriptionists will rapidly increase into triple figures.
             Nowadays, on an average a medical transcriptionist trainee gets a stipend of about $1000 per month. An experienced medical transcriptionist earns 70,000$ per annum. And like every other business, higher productivity would definitely lead to higher earnings.

Where is a medical Transcriptionist employed?
There are so many healthcare-related industries where medical transcriptionists are needed. According to recent statistics, 25% physicians and 35% hospitals and their clinics, and many more administrative healthcare providers need medical transcriptionists for documentation purposes.
   Many of senior medical transcriptionists work from the comfort of their homes and according to their terms, as freelancers too. By doing so, medical graduates can get more time with their studies, and with their families and also can generate extra income to take care of their financial responsibilities. By doing so, they can also continue their studies smoothly without facing any problem.


Two young doctors talking about medical transcription

CAREER GROWTH:

The medical transcription industry has been expanding. With the industry growing, there will be many more job opportunities in the medical transcription business. The bigger medical transcription company, United States based Eyered Transcription has more than 100 employees at present and planning to expand its strength. After two years of experience, a medical transcriptionist can apply for Certified Medical Transcriptionist (CMT)  and later for a Medical Language Specialist (MLS) certification to bring in higher remuneration. The capable MTs can move on to become supervisors, trainers, editors, and managers of training units.

A number of practising doctors are also working as medical transcriptionists . Sometimes the exact transcription of dictations becomes very complicated and time consuming for the medical transcriptionist, then the physicians need to do this by themselves. So if a medical graduate already knows all the techniques and skills about transcription that will be very beneficial for him too. If the practitioner or a clinic doesn’t have so much workload, then medical transcription can be done by the physician too. So if a physician comes from a transcription industry that will be more convenient for him to establish clinics.

Choose Eyered for Accurate Medical Transcription:
Eyered Transcription is a 20 years old medical transcription company. It has been one of the leading medical service providers to the client across the United States for a long time now. It has been in the healthcare industry for 20 years and its experience has given enough confidence to handle any kind of medical transcription requests. Our team of very passionate and experienced transcriptionists has always been on their toes when it comes to being updated with the latest trends in medical transcription. Our team is expert at adapting to new trends. We train our medical transcriptionist for many years to deliver high-quality, accurate results (approx 99% accuracy rate) within a quick turnaround time, and provide a free trial option so that anyone can judge our transcription services before outsourcing the entire project.
   If you are looking for the medical transcription service provider with accuracy and punctuality, then you have come to the perfect place. Get in touch with us or talk to our representatives. They will be very happy to help you.


By: Anna williams Category: blog
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March 25, 2019

IMPORTANT TECHNIQUES TO USE DURING MEDICAL DICTATION

There are so many latest techniques for medical dictation to use. Let me talk in brief. Have you ever faced such kind of problems when you are trying to record a patient’s data with maximum quality and clarity but you are unable to get the desired result? As a doctor or medical faculty, you better know that the clarity of dictation is very important. Especially it greatly contributes to the accuracy of the transcribed medical record. If the recording will not be clear, even a certified Medical Transcription Companies will find it inconvenient to convert the records and might end up wasting too much time and efforts. Also yet, there is no assurance that the records will be accurate. And we better know the quality rating of the most transcription companies depend upon the sound quality of the audio files.

FEW MEDICAL DICTATION TIPS TO USE WHILE RECORDING AN AUDIO FILE FOR MEDICAL TRANSCRIPTION:

THE NOISES OF SURROUNDINGS:
Always try to choose an area with less surrounding noise, especially microphones catch noises very easily. Dictating in a quiet and secure surrounding will definitely improve the result and also maintain the patient confidential. It is the best practice for Medical Dictation not to record in the areas having surrounding noises and distractions like – people talking, ringing cell phones, music sounds, vacuum, other speakers and beepers etc. Even the voice of air conditioning can be multiplied in the background. Sometimes, you have no option but to dictate in the outdoor location, then you should try to avoid such areas like a lot of traffic noises, very windy type of areas. These factors can compromise audio quality.

TRY TO SPEAK CLEARLY IN THE MICROPHONE:
The conversational tone should be at a normal rate. So, the transcriptionists can understand the dictation easily. who needs to provide the quality records. Also depending upon the microphones. The recorder needs to be placed about 3/4″ from the mouth in an upright level position so that sound hits over the top of the microphone and not directly into it. If you are using a smartphone or tablet then it’s essential to know where the mic is to make sure that you are not covering it with your hand while recording. Generally, microphones over built-in microphones provide better quality.

SPEAK ONLY ONCE AT A TIME:
Brief your team members about the digital audio recording and if they too are going to participate in the recording. For better quality request them to speak one person at one time in a clear voice and slow rate of speech. You may also tell him to avoid talking to one another during the recording.

QUALITY ASSURANCE:
Before sending the recording to the transcriptionist, it will be the best to first conduct a test of your own recording. Talk a few sentences and then check the sound level and the quality of the recording. It will give you an overall idea of quality and your speech. It will also give you an idea about what you need to include and what you need to remove.

BE AWARE OF DIFFICULT TERMINOLOGY:
The medical terminologies can be difficult for the transcriptionists to decipher at times. You should make a note of unusual or difficult terms, similar sounding words and the names of referring physicians. If you think there can be a chance of confusion then it’s better to spell it out. While most certified transcription services hire competent transcriptionists who generally do double check the spelling. Sometimes when the words are not able to transcribe they end up leaving the blank spaces in the transcript.

Overall it’s better to use well-certified transcriptionists who can easily understand a wide spectrum of accents and dictations to a certain degree. To get to know whether your accent will be understood by the transcriptionist, you should first submit a sample dictation as a test. Physicians are highly concerned about the accuracy of transcribed reports. Especially as mistakes can cause the considerably severe legal and financial impact.  As it depends upon the dictation. You should try as much as possible to record a file that has no background noise.

FEEDBACK:
The feedback is also a major part to improve the quality of your work. Timely feedback is very important when working with new transcriptionists, and continues to be important if an issue arises. Corrections must be performed for free prior to final approval. Changes due to author error generally incur a charge.


SUMMARY:

Key for Better Services- Good Dictation & Work Habits

Instead of using a keyboard and mouse using speech to document encounters are more natural. In a recent NIH-supported research study by ZyDoc, Clinical dictation has been shown to be an average of 2.5 times faster than typing. Dictation needs to be learned where speaking is a more natural modality, good speech habits.

Achieving excellent transcription also demands attention to workflow details such as providing completed information and correct information. Getting the right information saves time and frustration for both the author and the transcriptionist, and reduces the probability of the errors.

NOTE ABOUT SPEECH RECOGNITION:

In the early stage “Speech Recognition Technology” emerged as the proposed solution for saving the clinical documentation time. Front-end SRT allows an author to dictate, also monitor of the text on  the screen with minimal lag time and perform immediate edits. Back-end SRT reviews correct, or in some cases, re-types the report after completion of a dictation session for subsequent routing to a transcriptionist or editor.

By: Anna williams Category: blog
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