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Tag: medical dictation
February 28, 2020

The top transcription software: The perfect transcription solution for the medical industry!

From a generation of clinical documentation of patient records and encounters to regular administrative documents, healthcare organizations generate innumerable notes regularly. The healthcare providers are resorting to voice recognition software to dictate their clinical documentation. However, voice recognition software has its limitations. Accuracy remains a question mark in this software and they require regular proofreading work by the assistants or providers after the completion of the work. 

Although the speech recognition software is constantly improving with the help of new technological advances, the need for a human touch in the medical documents can not be eliminated. 

Most of the healthcare organizations are outsourcing their medical transcription requirements. Healthcare providers are taking the help of medical transcription services. You simply have to upload an audio file to them through various methods, an intelligent and experienced medical transcriptionist will turn your voice into reliable written health notes and records.

The major advantage of these medical transcription services is that it does not need much proofreading as proofreading is an imperative part of the quality assurance process. The accuracy rate of medical transcription software is much higher than the voice recognition software. Moreover, medical software can go beyond the systems to help you in the best possible manner and provide the best of the services.

Do you want to know some of the best picks in the medical transcription industry?

Here is a list of a few medical transcription software that can bring something unique to the table, offering world-class integration with the different workflows and suiting the different practices of any organization. 

1. WebChartMD- It is a cloud-based transcription software designed to assist medical practitioners, clinics and hospitals with clinical dictation and documentation. Some of the key features performed by this software are EHR interface development, billing, issue tracking, patient scheduling, workforce management, and data tracking.

2. ZyDoc SpeechDoc- It is a mobile-based transcription app software for doctors, both small and big, and medical practices with EHR connectivity. This solution offers medical specialties as well as sub-specialties with proper compliant solutions. It is a mobile-based app ideal for Android and iOS which helps the doctors to view their daily schedules, select their jobs and patients and dictate through a smartphone. Further, it helps the doctors and practitioners to ease out their routine procedures by securely transcribing medical dictation. Doctors will be able to set default texts and use customized templates, standard clauses, and documentation by exception to shorten dictation time. It also helps in signing the reports from anywhere in the world with the help of a connected device.

3. PhraseExpander- This software is amazing to use as it is so intuitive. The best part about this software is that if you are facing any small issue (like problems in updating the software), you can simply mail the founder and your issue will be resolved within minutes. It is a perfect software for maintaining medical records, data entry, and medical transcription.

4. Dragon speech recognition- With this software, you can convert speech into text in a simple manner by dictating it into windows-based applications at a speed of 160 words per minute.

5. Sonix- It is an ideal audio and video transcription solution which is enabling the medical practitioners and doctors to organize, transcribe, and search audio and video files. The software is fully automated and can transcribe thirty minutes of audio and video files into three-four minutes. The medical industry can transcribe quickly and in a stress-free manner.

As it is fully automated software, it might not be a hundred percent accurate. Sonix allows easy reviewing and editing of the various transcripts. Further, it facilitates uploading, as well as, importing the audio and video files. The editing process can be simplified by the users as they can speed up or slow down the playback. Sonix allows the exporting of transcripts into many different formats such as text files and Microsoft Word.

6. Intelligent Medical software- It helps in medical scheduling, medical billing, medical lab, medical practice management, medical records, optometry, and medical imaging.

7. Radekal– It is an automatic progress note generation and fully automated electronic health record EHR which is designed to streamline the complex processes of patient recordings.

By: Anna williams Category: blog
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July 31, 2019

Errors To Avoid During Medical Dictation Process!

If you are a health care service provider or a health care practitioner, you would know that health care documentation is a top critical process of the health care industry that requires experienced and skilled professionals to document each and every detail with the utmost precision!

Health care documentation in the medical transcription industry includes all the patient health information (PHI) and medical data that require experienced and skilled professionals to accurately document details! But how does this data impact the health care industry? Well, either the process of health care documentation has a direct impact on either the revenue cycle management of the practice or the wellness of the patient, both very critical aspects!

Any error in clinical documentation cannot only compromise the ongoing patient care but it can also influence future treatments as well which is why it is absolutely essential that there are no errors in the process of medical transcription as well as medical dictation. We have all-ready covered how you can prevent errors in the medical transcription process over here and now lets’ get into how you can avoid and minimize errors through medical dictation!

Below is a set of guidelines to ensure that the errors through the medical dictation process are minimized to ensure smooth workflow of operations:

Always Speak clearly and Record in silence:

Clear audio is equal to clarity in information provided to the transcriber to yield an error-free transcribed report! As a  health care practitioner, you should know that the implementation of these steps is key in developing an error-free transcribed report. These factors ensure that there is no hindrance to the medical dictation process! Here are some of the ways you can do so:

1) Ensure that every speaker in the audio speaks clearly and slowly. It is one of the ways to ensure that the audio quality is discernible and of the highest quality!

2) If there are various speakers, only 1 person should talk at a time to avoid any overlapping of speeches.

3) When recording among various speakers, you could center the device so that every speaker is clearly recorded in the audio.

4) Try to record in a silent room – you should ensure that the surroundings are quiet and the backgrounds aren’t noisy!

5) Ensure that there are no echoes while you are recording – This is another key factor that can greatly disturb your medical dictation audios! It is essential to set up the recording room where there are no echoes while you speak.

Turning off digital devices that can cause interference with the medical dictation process:

Very often, digital devices cause interference with the medical dictation process so, in order to ensure that the process minimizes errors, it must be ensured that all digital devices such as TV, radio or smartphones are turned off while conducting medical dictation. The primary reason for this is that digital devices often emit signals that interfere with the microphones thus, to ensure that the quality of the recorded audio is optimally high, we suggest you turn off any digital device in the vicinity!

Complex Terms should be explained clearly:

The medical transcription process often requires a fluent transcriptionist with medical terminologies. It will help transcribed reports to be error-free. It is also essential that the recorded audio process enlists all the details in a lucid manner! This is particularly because there are various complex terminologies that the medical transcription process consists. For instance: surgical procedures, medical terminologies, drug names, etc. These complex terms if explained clearly can reduce all types of confusion for the medical transcriptionists. One of the ways you can simplify the complex terms in your medical dictation is by always providing context when discussing something complex. Another way to reduce errors is to spell out each terminology that may be complex.

Provide a detailed description whenever and wherever necessary:

Another way to ensure that the final transcribed report is error-free. You should always provide a detailed description so that there is no room for error! The more information you provide in the medical dictation, the lesser are the chances of erroneous data reporting. Detailed descriptions provide supplementary information to the transcriptionist. These details may include enlisting dosage units for a particular drug e.g. milligrams or micrograms to enlisting patient’s demographics details. If you as a health care practitioner provide detailed descriptions whenever and wherever necessary. Then you are enabling the transcriptionist to develop an error-free report!

READ MORE: IMPORTANT TECHNIQUES TO USE DURING MEDICAL DICTATION

Employ high-quality recording devices:

Many times, a low-quality recording device may be responsible for creating disturbances in the medical dictation process. Thus, in order to avoid errors, you should invest in high-quality recording devices.
For developing error-free reports, we need trained and skilled medical transcriptionists. These are some of the ways, you can avoid errors through the medical dictation process! The audio generated during the medical dictation process will only further the accuracy level of the transcribed report such that there is no room for error!

By: Anna williams Category: blog
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May 22, 2019

Top 5 Tips and Tricks to Improve Your Dictation services

Precise translation of clinical notes begins with great dictation; however there are numerous different components that additionally add to dictation services quality. As a doctor or medicinal office utilizing transcription, you are very much mindful of the possibly genuine legitimate, monetary, and persistent well-being impacts that deciphering errors can cause. Translated reports are a piece of the medical record and should be exceedingly exact.

Step by step instructions to Do Dictation Properly

This obliviousness (no offense) about how to do dictation services appears in various courses in young lawyers

The first is that their dictated material tends to be of very high caliber. Inalienably, obviously, there is nothing amiss with delivering high caliber dictated substance. Be that as it may, all around, the spotlight at University is on dictated language, and subsequently youthful legal advisors can frequently be deficient in the region of talk.

Besides, the procedure that youthful legal advisors are familiar with receiving to create dictated material is a long way from the most effective procedure.

That is not astonishing, on the grounds that graduate school requires a to a great extent autonomous technique. It is additionally a clear procedure. You may have four or five subjects at any one time, with maybe a couple of assignments to do, some contact hours to visit, and some investigation to finish.

That is obviously unique to lawful practice where you will have many records, many customers, calls to reply, advertising to do, organizing occasions to go to, backing to take part in, organization to finish, and individuals to work with.

The two conditions couldn’t be progressively unique, and thus nor should the procedures used to create the work be the equivalent.

For what reason Don’t We Teach Dictation?

Sadly dictation is seen as a bygone procedure, one that is evidently needy upon the “antiquated” secretarial framework and one which legal advisors have a great deal of inconvenience getting a handle on.

In any case, whenever done appropriately, dictation can immensely improve your efficiency and free you up to do higher esteem undertakings, alter increasingly complex reports, and to create associations with existing customers, prospects, and extending a system for the most part.

Likewise – regardless of whether you don’t have a secretary, dictation services are on the rise.

They Didn’t Teach you Dictation Services, however we will

We perceive that there are a great deal of legal advisors out there who may give dictation a go on the off chance that they realized where to begin.

In any case, that is just the situation on the off chance that they have the best possible aptitudes to do it.

So we will build up this manual for give you a far reaching outline of dictation, how to direct, how to utilize a dictaphone, how to approach progressively complex records and for the most part how you can improve your efficiency through the transcription procedure in a pragmatic manner.

The most effective method to dictate or to go with dictation services – In a Nutshell

Disclosing to you how to direct is somewhat similar to revealing to you how to talk. The most ideal route for you to improve is to get it done. Be that as it may, here we go:

A bit of planning goes far – have a system before you start;

Try not to hold the mouthpiece straight facing your mouth – the additional static clamor will bother your secretary, or acquaint mistakes with your product;

Talk unmistakably, yet quickly – there’s actually no motivation to pace yourself, except if your mouth is going quicker than your mind;

Guarantee that you plainly direct accentuation – it might sound senseless, yet it’s the most ideal approach to get the item looking as close as conceivable to conclusive when you see it.

Starting – Starting your Dictation

So in case you will figure out how to manage how about we start with the essentials.

Any transcription you do should be done from the point of view that the individual composing for you doesn’t have a clue what you know.

What we mean is that transcription services should be something that is versatile, so that in case you’re secretary or typist is away, there are no suspicions contained inside the dictation which imply that it will end up wasteful from individuals asking you inquiries constantly.

When questions, elucidations, issues or vulnerabilities begin to crawl into your transcription (specifically generally clear dictation – the issue is less perceptible with longer increasingly complex records), it turns out to be drastically less proficient and impacts upon the profitability picks up that you may somehow have. In the event that you are doing dictation services appropriately, at that point you are doing it in a manner that improves effectiveness and efficiency – not the manner in which that makes disappointment and includes cost.

That implies that in case you’re going to manage something you have to give the majority of the basic material toward the begin which the individual composing the report needs so as to create the record. Hence you have to comprehend your association’s frameworks and methodology for archive creation. On the off chance that you don’t have the foggiest idea what data you’re secretarial typist needs before making an archive that how might you give data to them?

A male and female doctor during dictation

Presently, customarily, the data that is required for any report will be quite standard. You are going to need to give somebody the record number, maybe the customer name, the beneficiary’s name and address except if it tends to be found effectively on the record wherein case give those directions, it additionally implies that you will need to give the right name of the report. In the event that you are not giving these things, at that point you have to give directions about where they can be found or if nothing else enough data that no further enquiry is required.

A letter is the most clear precedent. In any case, in the event that you need the letter to be sent by copy, at that point it is conceivable there may be an alternate point of reference for that procedure and you have to reach subtleties ought to be utilized. Dictations may be sent by post, by hand conveyance, by copy, by email. Numerous organizations have distinctive point of reference beginning stages for every one of those various methods of conveyance.

Likewise, you have to furnish to typist with data that is important so as to guarantee that any documentations on the archive are right. That may mean you have to indicate that it is to pass by enrolled post. It may likewise mean you have to request that the individual put a pressing documentation on the letter, or imprint it “without preference” or something like that.

In Summary, Good Dictation and Work Habits are Key

Past creating clear sound, accomplishing fantastic translation results likewise expects consideration regarding work process subtleties, for example, giving total and right data, clear recognizable proof of any STAT or changed reports, alarming the transcriptionist to exceptional directions, and secure transmission of documents. Getting this angle right spares time and disappointment for both the creator and the transcriptionist, and decreases the potential for blunders.

By: Anna williams Category: blog
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May 17, 2019

How to Calculate Medical Transcription Pay Rates

Medical transcription, an allied health care process converts voice recordings by health care professionals like the physicians and the doctors into digitized text formats. Today, the industry of medical transcription is one of the most booming sectors of the health care domain. And that is primarily because every doctor or physician is seeking to hire a medical transcriptionist that is experienced and trained to specifically understand medical terminologies.

A medical transcriptionist astutely listens to the voice recordings that may vary from medical reports of the emergency room to chart reviews and transcribes them into medical reports. The job of a medical transcriptionist usually does not require specialized prerequisites but they must possess an ability to understand various accents and medical jargons. This significantly impacts the quality of your medical report! 

As a health care provider, you want your medical reports to be of the highest quality and that is often intertwined with the medical transcription pay rates. A higher transcription pay rate does not always mean high quality which is why it important to understand the various factors that affect the medical transcription pay rate. Detailed knowledge of the factors that affect the invoice charges will allow you to understand and calculate transcription pay rates efficiently for your practice. Following are some of the factors that the outsourcing providers generally use to determine the transcription pay rate of the voice recordings:

  1. Length of the audio: The length of the voice recording is the first factor that determines the transcription pay rate. The 2 factors are directly proportional which basically means that longer the length of the audio, more will be the invoice generated.  
  2.  Single versus various speakers: The transcription rate is usually low for dictations or for a one person recording versus a recording that may include various doctors and health care providers. This is basically because it is easier to transcribe the voice recording of 1 person versus a group of people.
  3. Audio clarity: The clarity of the audio is again one of the major factors that influence the transcription pay rate. If the quality of the audio isn’t clear, medical transcription service providers charge more because it takes them a long time to transcribe the voice recording. We suggest you conduct your voice recordings in a quiet room that has minimal distractions.   
  4. Speaker Accents: Medical transcription pay rates are also often influenced by the accents of the speakers in the audio. Now, if the accent is difficult to understand or there is a second health care professional in your audio whose primary language isn’t English, chances are that you may be charged more to transcribe your audio.
  5. The turnaround time: If you choose the standard turnaround time of the outsourcing provider, then the transcription cost would be nominal as opposed to urgent delivery.
  6. Type of Specialty/Complexity of the Content: If the voice recording is of a specialized health care unit or the content to be transcribed is highly complex or supremely technical, then the resources may need to invest more time in analyzing the content which is why your medical transcription outsourcing provider may charge you more. For instance: The charges for transcribing a radiology report may be less than transcribing a dermatology report.

These were just some of the few factors that the transcription agencies take into consideration while determining the transcription pay rate.

Another major factor that very often influences the transcription pay rate is the location of the service provider. Though this is not always the case, it is important to be aware that medical transcription service providers residing in the United States, Canada, and European countries may charge more than the service providers located in Asian countries. This is basically because the medical transcriptionist salaries and their hourly pay rates differ significantly between the two regions.

Various job market sites illustrate that the compensation for an average medical transcriptionist during their first year in the States is between 9 to 13 dollars per hour with an average of 14 to 15 dollars/hour in the next few years. This rate varies between INR 150 to 300 per hour in India. Apart from paying by hourly rates, you could also calculate your medical transcriptionist’s remuneration with another method known as character line counts. Following are the guidelines for a 65 character line:

  • The first step is to determine the rate per line (The rate is generally influenced by 1 or more factors listed above)
  • The next step is to determine the number of the lines in the document.
  • These number of lines are then multiplied by the per line payment rate that was set in the first step. For instance: If a document has 174 lines and pay rate is 10 cents a line, then the total payment for the transcribed document would amount to 17.4 Dollars (174 X 0.10 = 17.4) 
  • Alternatively, you can also enumerate the total character count of the document and then divide it by a value of 65 to determine the number of lines. For instance, if a document has 8500 characters , then the number of lines would amount to 130.76 which can be rounded of to 131 (8500 / 65 = 130.76) 
  • One of the factors to ensure the correct calculation of the transcription rate via the character line count method is to ensure that the space counts are not being counted as characters. Inclusion of spaces within the character count increases the value of payment.

The above guidelines for character line count have been set by AHDI (Association for Healthcare Documentation Integrity), an organization that was formerly formed to reward the achievements of professionals from the medical transcription industry.

Although there are various ways to remunerate your medical transcriptionist, the character per line count method is one of the most popular and widely used processes to calculate the medical transcription pay rates among the health care professionals for their transcription reports. 

By: Anna williams Category: blog
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April 8, 2019

The Need to use transcription with EMR system

EMR Transcription consists of transferring the physical, written medical records of patients on a digital medium. Doctors use paper, as usual, or dictaphone at the place of place in recording the condition and treatment of the patient. After that, these records are transferred to a digital, usually computerized format, by an EMR medical transcription company. These records are also stored on computers instead of on paper and in files.

There are so many reasons that we need to use transcription with The EMR system. As the healthcare industry is growing, healthcare practices are implementing Electronic Medical Records (EMR). If the medical transcription industry is eliminated tomorrow for good. The medical professionals can discover your transcription through your EMR system. It will obviously boost productivity, accuracy and many more beneficial things.


Here are the following reasons that practice should use transcription with the EMR system.


1) It Increases Productivity And Saves Time Too:
EMR system allows the physician to maintain their productivity rate. The schedules of the physicians are obviously very busy, as they should be – overall they are the primary source of earning in the clinic. Having physicians’ type of patient notes into an EMR system would waste their valuable time, and will also lead to them seeing fewer patients. So, Using of EMR system can definitely bring changes in the productivity of the physicians.


2) Increases The Accuracy Level:
As we all know physicians prescribe very fast and very rough. Physician’s types of notes can lead to a high type of error rate. The physicians are often multi-tasking or rushing from one appointment to another appointment, so the quality and thoroughness can be compromised. The quality and quantity can’t be maintained at the same time. But the medical transcriptionist does a quality check of the report and have a 99% accuracy rate. Whereas many physicians complain of copy-paste or copy forward function on EMR, that can lead to the wrong information being stored in the patient’s system.

3) Reduces The Extra Cost Of Data-Entry:
Physicians are too valuable of a resource to be used for a data-entry task. Recruiting a medical transcriptionist in the premise can cost of so many things like salary and benefits. The voice recognition systems are very costly and have been showing a higher error rate than a human medical transcriptionist. By using medical transcription services, practices will reduce the overall operating cost, and most even find their reports are done faster and with fewer errors.

4) Revenue Maintenance:
Typing notes for each and every patient slows doctors down and leads to them seeing fewer patients than expected. Seeing fewer patients will definitely decrease the revenue of the clinic or the hospital. By including the dictation techniques in their medical practices, physicians can see many more patients daily basis that will definitely make an increment in the revenue of the clinic. So by using dictation, raise the revenue of your healthcare or of your clinic.

5)Helps in Enhancing Usability and Making Useful Notes:
By using the EMR system, the transcription has become easy for a doctor to tell the whole story of a patient at one time in one place. Transcription with EMR system allows a physician to tell the complete story of a particular patient than worrying about template fillings, generalized drops downs. Telling the complete with EMR with dictation will clarify the patient’s record and it definitely leads to a proper chart that can be easily used for the medical billing personnel.


A doctor prescribing

Why Choose EMR Transcription Services From Eyered TRanscription?


If you choose offsite EMT transcription services from Eyered Transcription, you can get enough time to focus on patient care instead of administrative functions that involve code keying and terminologies into EMR transcription. Our smooth EMR transcription service will bring you more per dollar. Get cheaper, faster and better solutions tailored for your requirement and budget size.


Here are the reasons why you should choose Eyered Transcription for EMR Transcription Services:


Certified EMR Transcription Provider:
Eyered Transcription is a HIPPA-compliant and ISO certified EMR transcription services provider offer services that fully go with regulatory compliance of the industry.

Experienced And Passionate Team Of Transcriber:
Eyered Transcription has a very experienced and passionate team of transcribers who have been doing EMR transcription services for 20 years for various types of transcription projects. Our team is well aware of all the coding systems like ICD-10, ICD-11 to discharge the service in a risk-free manner.

Cheap Pricing Options:
Our wide range of services will let you save up to 30 to 40% in cost because we value our clients. We only and only charge 7 cents per line that are below the average in the transcription industry.

Turnaround:
You can save your precious time to partner with us. By a whopping 50%, you can lower your TAT. It will allow you to focus on the more aspects of the treatment and patient care.


EMR Transcription Services We Offer:
When a clinic or practice outsources the EMR Transcription. The team of EMR transcriptionists of Eyered Transcription carries out EMR services from inception to completion in a quicker and accurate manner. The professionals who perform EMR documentation of patient encounters using handheld audio recorders can send dictated recordings by uploading the same on our server.


After converting EHR transcription into written documents. We notify you through email. By securely logging into our system, you can easily and securely download the electronic medical records.

By: Anna williams Category: blog
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