CATEGORY: Research
December 12, 2018

Audio Transcription: A Glimpse Into The World of Medical Dictation

Medical Transcription services are essential to the healthcare industry and cater to many subfields and specialties of the medical profession.

Offering technical and organizational expertise, medical transcriptionists transcribe audio recordings and doctors’ dictation. This isn’t limited to any speciality—transcription is important everywhere, from dermatology and orthopedics to cardiology and gynecology.

The Importance Of Medical Transcription

Patient records and information are often useful in more than one way. For example, they’re commonly used as evidence or reference in various legal cases, including cases of medical practice lawsuits and disputes involving health insurance claims. This means that the services rendered by medical transcriptionists are all the more indispensable in today’s healthcare industry.

Accuracy and data security have moved beyond simply being ‘important’; they can often be a matter of life and death. It’s essential, then, to hire reliable medical transcription service providers.

The service is often referred to as audio transcription since the dictation is sent in as a recording. This is then transcribed into a digital document that can be repurposed any way the healthcare professional sees fit.

Most medical transcription service providers employ transcriptionists who specialize in transcribing medical dictation from an audio clip. Our services include:

  • Emergency room (ER) summaries—The emergency room is one of the busiest rooms in a hospital. Most cases brought in to this high-pressure environment need urgent treatment, and doctors, nurses, and other medical staff tend to communicate quickly and, sometimes, over each other. A trained audio transcriptionist can ensure accuracy in an ER summary report.
  • Consultation and clinical report—These are often used for future reference and diagnosis.
  • Physical reports and patient history—Detailed patient information and history, along with family medical history, is essential to proper diagnosis and assessment. Physical reports are proof of the current condition of the patient and his/her symptoms.
  • Discharge summaries—This is crucial to efficient home care according to the doctor’s instructions. These documents also mention any special restriction or care that the patient needs to undertake for a speedy recovery. They are also used for future references in the event of a relapse.
  • Therapy reports—This includes a summary of what the patient has done and said, and also the therapist’s note on the patient’s condition. The report also details what exercises were prescribed to the patient, and how much of these were actually accomplished; many of these reports also include plans and progress notes for future sessions.

Apart from these, medical transcriptionists can transcribe death summaries, surgery reports, and summaries, and patient progress notes.

Dictation can be sent in various formats—such as through digital recordings or using certain applications. The latter transfer dictation to the service provider’s servers directly, once the physician has dictated details into their phone. Telephonic dictation is also possible; this can be availed from anywhere—at a hospital, a patient’s home, or using the cell phone.

Medical audio transcription is not a small industry by any stretch; here are some of the frequently asked questions about medical audio transcription services.

FAQs

What influences the turnaround?

The turnaround depends on a number of factors; the most important one is audio quality. Audio with an unclear accent, background noise, or highly technical content is hard to transcribe, as compared to a clear and crisp audio clip.

Length is also crucial; the time taken to transcribe long files is, of course, more than short files.

In what formats are the transcribed files delivered?

Medical dictations are transcribed into text or MS Word formats. These files are then encrypted and sent by secure FTP, email, or pasted to our client’s EMR systems.

How does billing take place?

Pricing varies from firm to firm. A few charges on a per-minute basis, while others charge per line. It’s best to go for the second option, as you surely wouldn’t want to pay for all the silent periods in your audio.

What is verbatim transcription?

Verbatim transcriptions are the one that retains every single utterance—including false words like ‘ah’, ‘uh’, and wrong words like ‘gonna’, ‘coz’, and the like. You can request transcribers to follow a certain level of verbatim in the transcribed file.

Audio transcriptionists are indispensable to the healthcare industry, especially in the quest for effective patient care.

November 29, 2018

Know the Pitfalls in IME Transcriptions and How to Avoid Them

IME medical transcription can sometimes become faulty if errors occur during the transcribing process. Irrespective of how prudent you are, human errors are inevitable. Even the best of IME transcription providers could confuse with certain medical terms. For better understanding, here we have listed below some of the common medical transcription errors that could prove costly.

Words that may sound similar: A proper medical treatment can be given only if the diagnosis is proper. A proper diagnose can be at stake due to certain words that may sound similar. It happens many times that doctors leave their patients in the hands of their juniors for collecting medical information from the patient. If the physician addresses hypertension as hypotension, it could lead to the wrong transcription, leaving the patient to a cure that he/she may never need.

Grammar and Spelling Mistakes: Even if the physician doesn’t make any mistakes in pronunciation of words, however, if the knowledge of the transcribers is not dependable, similar sounding words may be misspelt. There can be grammar mistakes as well. It can lead to treatment that a patient may not need.

Numbering Errors: Another common IME transcription error is the mix up of numerical values. These values are important when the doctor starts a treatment. The problem is that every patient needs a different treatment pattern. A doctor may prescribe medicine and dosage on the basis of a patient’s medical condition. For instance, if a doctor dictates 50 and the transcribers write 5 or vice versa, the effects could be life-threatening.

  1. Mishearing: You use the incorrect word because you heard the word incorrectly. However, mishearing can cause trouble to the patient.
  2. Atomic Typos: An atomic is a small one letter word. You type one wrong letter and type a word that exists, but it is not similar to the intended word. A one-letter mistake can change the entire meaning of a sentence. The sad part is that if you type a word that exists, then even a spellchecker would not be able to catch the mistake. Here are some of the examples of such words;
  • Accept Vs. Except
  • Nuclear Vs. Unclear
  • Peace Vs. Piece

Lab Errors: Physicians may sometimes talk too loudly or fast or fail to pursue while dictating their prescription which can often cause problems for medical transcriptionists. Often times, medical transcriptionists are left to guess only, which can lead to mistakes.

How to Avoid Transcription Mistakes?

Making mistakes can prove fatal especially if it is related to medical transcription. Here are some steps that you can take to avoid transcription errors:

  • Get rid of background noise
  • Educate your clients about the importance of high qualitative medical recordings
  • Check resource materials along with references. Look up for any words with which you are not familiar with. Make use of reliable resources while doing research.
  • If you don’t know the spelling of certain words even after researching, ask your client about the spelling or flag the term.
  • Even if you are using spell-check or another tool, make sure that you proofread the text.
  • Proofread all the medical transcripts once you have completed them. It is the only way through which you can find typing errors, inconsistencies of words that don’t make complete sense.
  • Ask the other person to proofread your content
  • While checking the transcript, listen to the complete recording
  • Pay due attention, use logic and think about the recording content

Conclusion

IME transcription errors could prove extremely expensive. A lot of patients around the world have had fatalities due to errors in medical transcription. A simple typo error can adversely impact the course of treatment and people have to pay for these errors with their lives. No matter how efficient medical transcriber is, life is nothing with which risks can be taken.

By: sahil Category: Medical, Pharma, Research
November 27, 2018

Why should cardiologists go for medical transcription service?

Whether it is cardiology clinics or cardiology departments, the right documentation for all cardiology-related medical reports is essential to the success of any physician and doctor. As a cardiologist, you should go for medical transcription services because of the following benefits:

Easy charting: Dictating medical notes has become quick and easy with smartphone apps, digital recorders and toll-free phone dictation. Further, saving time and money on administrative paperwork is a big benefit. A physician is only needed to dictate notes into a device. Once it is done, the doctor is ready to check the next patient in a matter of few seconds. Then oral notes will be typed, and proofread to find errors. Moreover, the physician can get back the notes within 24 hours and can easily file them. When you use medical transcription, you don’t need to search for lost files or comprehend hand-types notes. Indeed, it is a boon for medical professionals, nurses and others, who can now spend more time in helping their patients.

Boost accuracy: Your medical transcription service provider will give you several levels of quality control to ensure the recording is free from incorrect medical terms, typos or misspelt words. In fact, these providers have trained transcriptionist for cardiologists. Such transcriptionists can help you with your requirements.

Save both time and efforts: Whether your doctors want to spend more time with patients or want to take a break from their work, with medical transcription services, it is feasible to do so. Now your resources don’t need to spend time on catching up on charting. You can simply outsource medical transcription work.

It also encourages cost savings. If you don’t want to have an in-house team of medical transcriptionists, you can outsource it. For a moment, think about the costs that you would have to incur on salaries, insurance, payroll and providing various facilities to your in-house team. However, outsourcing would cost you half of the amount that you would otherwise spend on your in-house team of medical transcriptionists.

Quick claim processing: When you use medical transcriptions, insurance claim settlement becomes easy. Your chart notes will always be in proper order to expedite the processing of insurance claims.

Enhanced patient’s privacy: Sometimes you face such cases where the patient’s privacy should not be shared with the hospital computers. When you experience such situations, there is no need to write down what you have recorded. Instead, you can (a) keep it between you and your patient, (b) delete the information from the record, or (c) Keep the unedited version and send the edited version to the computer. In this way, your medical transcribed copy will have all the complete information about your patient without compromising on the privacy.

Cardiology Transcription Services: Customised As Per Your Needs

At Eyered, we understand that cardiology medical transcription services can have a vast range of focus, including blood vessels, heart diseases, coronary artery disease, heart failure, cardiac disorders and more. Our team of experienced and trained cardiology transcription experts understand the complexity of cardiology terminologies that is unique to the sector.

With Eyered working for you, we assure you that deadlines are met, and quality is followed. Our quality assurance team proactively monitors and checks the complete process in order to ensure superior quality. Here are some of the cardiology medical transcription services which we provide:

  • Cardiovascular risk assessment
  • Diagnostic and invasive cardiology
  • Interventional Cardiology
  • Heart failure management
  • Rehabilitation
  • Procedure notes
  • Acute cardiac care

For more details of our cardiology medical transcription services, contact us now. Reach out to us for a free trial.

November 19, 2018

How to Hire Skilled and Reliable Medical Transcriptionists?

As the medical transcription services industry is growing exponentially, it is now easy yet difficult for a health care provider, medical practitioner or any healthcare unit to find and hire a medical transcriptionist. It is easy to hire any transcriptionist, but it is difficult to hire only the skilled transcriptionist. The better way is always to hire a medical transcriptionist through company engaged in providing medical transcription solutions for over years. If you are looking for medical transcription companies to fulfill your transcription needs efficiently, here are some tips to choose the best service providers:

  • Competitive medical transcription companies have dedicated team that work hand-in-hand with client to evaluate resources, timing and cost issues to develop and implement a service program that will best fit their preferences and needs.
  • Your chosen medical transcription company must meet the HIPAA standards. The company must put great emphasis on security issues to assure that your documents are not misused. They should be preferably utilizing 128 bit HIPAA compliant encrypted file transfer methods or through Toll-Free dial-in system. Any kind of patient detail must be accessed by transcriptionists only by providing an encrypted password.
  • They must have expertise in handling medical documents and must keep themselves abreast with the latest medical terminology. They must be well versed with terminology used in various medical fields like cardiology, radiology
  • Cost is one of the many factors considered for selecting medical transcriptionists. Many offshore healthcare practitioners and heath care units turn to medical transcriptionists in developed companies
  • Most of the good medical transcription companies are nowadays offering atheist seven day free trial services. These no obligation trial service allow you to know about the quality of the work offered by them. It helps potential clients assess the accuracy of our transcription, see the delivery of all the files, and overall functioning of the system.
  • As medical transcription industry is growing rapidly, most of the good companies are embracing newer technologies like speech recognition software.
  • A reputable medical transcription service generally have a team of skilled typists to make sure your reports are delivered within strict deadlines. Many companies also offer rush or 24-hour turnaround times.
  • Most reputed medical transcription companies have transparent terms and conditions. They make it easy and secure to work with them. Most of the good companies make it easy for clients to upload files through a browser, smartphone, or simply send it in via email. You can also choose how you’d like the reports to be delivered such as user account, email delivery or browser.
  • Your chosen medical transcription company must have experience in providing transcription related to your specific fields. For instance, if you are looking for medical transcriptionists for pathological lab, they must possess experience in providing radiology transcription services. In this way, you will be able to rely better on their skills and expertise.

Medical transcriptionists play a vital role in maintain patients’ record history and other important documents. When you hire skilled medical transcriptionist, they provide valuable assistance that lead to improve the efficiency of health care service providers.

By: sahil Category: Medical, Research
June 20, 2016

What Is The Need Of Pathology Transcription Service?

Pathologists are physicians who use various laboratory methods to diagnose and study diseases. Electronic media plays a crucial role in the pathology sector. Be it the conversations between doctors, pathologists and patients, medical history or any other sort of important information; the recording is more useful than just writing. However, in the long run, these recordings need to be converted into text format for the advantage of the medical professionals. This is where a medical transcriptionist helps. Why you need pathology transcription services, here are some of its reasons:

  1. Time and Money Saver: When you hire a medical transcription service provider, it helps in reducing your money and time. These service providers not only transfer your files online but they also offer toll-free recording facilities. They have a quick turnaround time that can vary anywhere between 12-24 hours. Once the pathology transcribed reports are made, you can easily access them anytime. It helps in saving a lot of time and money which you would have to otherwise spend on generating reports in-house. Further, you can cut expenses on capital investment, training and infrastructure. In this way, you get more time to focus on other necessary aspects.
  2. Efficient Medical Transcriptionists: When you hire the services of a reputed pathology transcription service provider, talented and experienced medical editors and writers write your medical records. As a result, these reports are of high quality and in close conformity to a customer’s expectations. Moreover, whenever a report is transcribed, it ensures that there is no missing data. Further, it is easy to take a backup of all the information for future reference.
  3. Top-Notch Quality: Pathology transcription providers are aware of security, confidentiality and quality associated with medical records. Though they are backed with experts, they do not ignore the value of quality checks. As a result, once the medical records are created, they have to go through stringent quality tests before they reach you. It increases accuracy, quality and clarity of records. Moreover, your data is always secured as this information is not available on the public internet domain.

 

Medical transcription providers make the best use of the sophisticated tools to produce a high number of medical records in the desired format.

Pathology transcription services play a crucial role in curtailing the burden of healthcare professionals by providing necessary medical information in easy to comprehend write-ups!

Having accurate pathology transcription is necessary not only for you but for the complete peace of patient as well. Companies like Eyered support pathologists with the wide range of pathology transcription solutions, like:

  • Doctor Notes
  • Specimen Diagnosis
  • Discharge Summaries
  • Pathology Consultation Notes
  • Operative Reports
  • Clinical Record

Further, there are various companies which offer a free trial to help you understand and test the services before availing.

Choosing the third-party pathology medical transcription provider

In case you don’t want to have an internal resource to take care of your medical transcription services, you can hire the third-party that can provide a great deal of assistance. Make sure that you look at the following factors while choosing the transcription provider:

  1. Cost: Be sure you understand the cost model that is spelt out in the contract before you sign it.
  2. Turnaround Time: Most transcription service providers have a turnaround time of nearly 24 hours. However, some documents can be completed in a short-interval. In any case, if a company’s turnaround time exceeds 24 hours in standard documentation, it’s the time to look for another service provider.
  3. Certified Transcriptionists: Make sure the company employs certified medical transcriptionists who are backed with years of experience.

A Quick look at some of the pathology transcription services that you can avail:

  • Anatomical Pathology
  • Clinical Pathology
  • Forensic Pathology
  • Molecular Pathology
  • Transfusion Pathology

The medical field is a tricky area where there is no scope for errors. Therefore, it is in your interest to avail pathology transcription services and give complete satisfaction to your patients.

By: sahil Category: Research, Treatment