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November 30, 2018

A Guide on Techniques Used During Medical Dictation

Have you come across to a situation where you wanted to record a patient’s data with clarity but not able to do it? As a healthcare professional, you understand the importance of medical dictation, especially if it results in the accuracy of the transcribed medical data. In case the recording is unclear, even a certified medical transcription provider would not be able to convert the data into records. Therefore, to ensure the proper recording of medical data, it is essential to keep the following techniques into consideration. These tips you should use while recording an audio file for a medical purpose:

Keep surrounding noises at bay: Try to choose that area where there is less surrounding noise. Medical dictation in the quiet and peaceful atmosphere can help in improving results and it also maintains the confidentiality of the patient. It is advised that you do not record in those areas where there are background noise and distractions. At times, the noise of air-conditioning can cause troubles. If you can’t go indoors for medical dictation then make sure you avoid areas with lots of traffic noises, windy areas, etc; which can hamper the audio quality.

Speak into the microphone with clarity: It is essential to talk at a normal pace so that medical dictation is audible to medical transcriptionists. Further, on the basis of the microphone, it is essential that a recorder should be held for nearly 3/4″ from the mouth in the upright position so that sound travels in the right direction. If you are using a tablet, check its mike to make sure that you are not covering it with your hand while talking.

Make sure only one person talks at a time: Brief your team about the digital audio recording and if they will also participate in the recording, tell them to speak only one at a time. Also, ask them not to speak to each during recording. Make sure they do not make noise while recording.

Do test before recording: Before you send the medical dictation, it is best to test it first. Talk a few sentences to check the quality of the recording. It will help you know the audio quality and your speech level. Also, prior tests would help you know the background noises that you should remove.

Dictate and save the information immediately: It is advised to dictate right after your encounter with a patient. In this way, the information will remain fresh in your mind and errors will always be less. Also, once you have finished the recording, ensure the safety of your data by transferring it either to your computer or transcription provider. Also, you should take the backup of the information on a USB drive to ensure the security of the patient’s data.

Be prudent while recording difficult terminologies: Many times, medical transcription providers may find it difficult to decipher medical terminology. To avoid this, take note of difficult words, drugs, similar sounding words and names of doctors. If you feel a scope of confusion, it is good to spell out the words. While most of the competent medical transcription providers will double-check spelling, but still it is important that you act carefully and leave no scope of confusion. Sometimes, when transcripts fail to transcribe the words, they leave empty blanks in the transcript. If this happens, it can lead to extra time and cost in getting the document transcribed.

At last, it is necessary to avail the services of qualified medical transcriptionists who have experience and expertise in understanding a wide spectrum of accents and dictation. At Eyered, a leading medical transcription service provider, you can avail the services of reputed medical transcription providers as per your needs.  Here you get three convenient dictation options to choose from.

By: sahil Category: Medical, Pharma
November 29, 2018

What to Look for While Choosing Immunology Transcription Provider?

Immunology Transcription is a fast-growing specialty in the medical field. Just like any other specialty practices, immunology practice also needs an accurate transcription of physicians’ dictations related to patient’s care.

If you are looking for immunology transcription services provider, a quick google search will bring up hundreds of service providers for you. However, choosing the right transcription service provider can become daunting if you don’t follow the right approach.

To help you out, here we have listed below some of the crucial elements that you should consider while choosing the immunology transcription service provider:

  1. Quality & Accuracy: First and foremost, make sure you are carefully assessing the quality of transcription services being given to you. A minimum of 99% accuracy is necessary to ensure that you get trustworthy In case a service provider is advertising high accuracy, find out how they are assuring it. For instance, you can check how strong their quality control mechanism is. You can also ask for the free trial to evaluate their performance.
  1. Competitive Pricing: Does the immunology transcription provider offer a combined price structure for all the various services offered? Or are there hidden expenses attached depending on which addition feature you opt for? The more simplified pricing is, the more it becomes easy to choose the right service provider. Along with the pricing, check the value for money as well. Some service providers offer incredibly cheap per-minute rates. However, whether they will provide quality and accuracy services, it is hard to find out. In case you settle down for the cheap price, you may end up having to spend out in hiring the second provider or may waste your time in redoing it. 
  1. Data Security: Make sure the transcription service provider you are choosing has robust internal processes. It ensures that they are ready to maintain the confidentiality of the information stored in audio files. A service provider should work towards preventing the leakage of sensitive information. For complete peace of mind, go with that immunology transcription provider who can assure complete safety of your data.
  2. Team: The next trait that you should look in a service provider is the experience and expertise of the team who will be working on your file. The best transcribers would be native language speakers, trained quality analysts and subject-matter experts. Their expertise would help them pick up even the softer aspects of the transcriptions like slang, dialects and other cultural aspects. Overall, it will assist in improving the quality.
  3. Scalability: If you’re looking for bulk transcription services, it is essential to choose an immunology service provider who is backed with this kind of experience. In case you don’t, your transcript may arrive late or deliver with errors.
  4. Feedback: Look at their past work to see what they are capable of. Further, read the testimonials and referrals on their websites in addition to third-party sites.
  5. Add-ons: Finally, before zeroing in on one immunology transcription provider, check if they offer any supplementary services or not. Working with a provider that gives value-adds services like copyediting, proofread, captioning, and subtitling can be a cost-effective option.

For most of the people, choosing the right immunology transcription provider may seem like a gigantic task. However, by spending some time on research, you can ensure the safety and quality of your transcription.

For your transcription needs, you can contact Eyered Transcription Services who has been offering quality transcription services to over 175 healthcare organizations since 1999. Here, you can get a free 7-day trial during which you can evaluate quality and turnaround before signing up.

By: sahil Category: Medical, Pharma
November 29, 2018

Know the Pitfalls in IME Transcriptions and How to Avoid Them

IME medical transcription can sometimes become faulty if errors occur during the transcribing process. Irrespective of how prudent you are, human errors are inevitable. Even the best of IME transcription providers could confuse with certain medical terms. For better understanding, here we have listed below some of the common medical transcription errors that could prove costly.

Words that may sound similar: A proper medical treatment can be given only if the diagnosis is proper. A proper diagnose can be at stake due to certain words that may sound similar. It happens many times that doctors leave their patients in the hands of their juniors for collecting medical information from the patient. If the physician addresses hypertension as hypotension, it could lead to the wrong transcription, leaving the patient to a cure that he/she may never need.

Grammar and Spelling Mistakes: Even if the physician doesn’t make any mistakes in pronunciation of words, however, if the knowledge of the transcribers is not dependable, similar sounding words may be misspelt. There can be grammar mistakes as well. It can lead to treatment that a patient may not need.

Numbering Errors: Another common IME transcription error is the mix up of numerical values. These values are important when the doctor starts a treatment. The problem is that every patient needs a different treatment pattern. A doctor may prescribe medicine and dosage on the basis of a patient’s medical condition. For instance, if a doctor dictates 50 and the transcribers write 5 or vice versa, the effects could be life-threatening.

  1. Mishearing: You use the incorrect word because you heard the word incorrectly. However, mishearing can cause trouble to the patient.
  2. Atomic Typos: An atomic is a small one letter word. You type one wrong letter and type a word that exists, but it is not similar to the intended word. A one-letter mistake can change the entire meaning of a sentence. The sad part is that if you type a word that exists, then even a spellchecker would not be able to catch the mistake. Here are some of the examples of such words;
  • Accept Vs. Except
  • Nuclear Vs. Unclear
  • Peace Vs. Piece

Lab Errors: Physicians may sometimes talk too loudly or fast or fail to pursue while dictating their prescription which can often cause problems for medical transcriptionists. Often times, medical transcriptionists are left to guess only, which can lead to mistakes.

How to Avoid Transcription Mistakes?

Making mistakes can prove fatal especially if it is related to medical transcription. Here are some steps that you can take to avoid transcription errors:

  • Get rid of background noise
  • Educate your clients about the importance of high qualitative medical recordings
  • Check resource materials along with references. Look up for any words with which you are not familiar with. Make use of reliable resources while doing research.
  • If you don’t know the spelling of certain words even after researching, ask your client about the spelling or flag the term.
  • Even if you are using spell-check or another tool, make sure that you proofread the text.
  • Proofread all the medical transcripts once you have completed them. It is the only way through which you can find typing errors, inconsistencies of words that don’t make complete sense.
  • Ask the other person to proofread your content
  • While checking the transcript, listen to the complete recording
  • Pay due attention, use logic and think about the recording content


IME transcription errors could prove extremely expensive. A lot of patients around the world have had fatalities due to errors in medical transcription. A simple typo error can adversely impact the course of treatment and people have to pay for these errors with their lives. No matter how efficient medical transcriber is, life is nothing with which risks can be taken.

By: sahil Category: Medical, Pharma, Research
November 29, 2018

What Makes Medical Transcription a Valuable Tool for Dental Medicine?

Before discussing, the importance of medical transcription in dental medicine, let’s first understand its meaning.

Consulting more than one dentist for a teeth issue is not a new thing. However, when you visit a new doctor, you may be asked to go through all the medical tests and X-rays again. But with medical transcription, it is not required anymore. For instance, a periodontics transcription service provider may record every information about your treatment. A detailed patient record can strengthen information between different doctors and specialists and help them arrive at the best possible treatment for you.

When you visit a doctor, the physician will record all details of your current and previous medical ailments, prescribed medicines along with reports and tests into an audio file. A medical transcriptionist listens to this audio file and transcribes this information into a document. This document has become a crucial part of your medical history which can be easily accessed by doctors, nurses and other healthcare professionals as and when the need arises.

Now let’s understand the importance of medical transcription services in a dental field:

  1. Nursing and other support staff can make use of the patient record as a guide on patient care, including warning signs that should be looked into. It also helps in ascertaining the exact dosage administered and necessary testing samples, which may be required by lab technicians.
  2. Systematically created medical records can be used by billing and coding staff to facilitate easy settlement of insurance. Whether it is periodontics transcription or any other transcription services, accurate medical transcription is essential to quicken insurance claim settlement process.
  3. Medical professionals, nurses, hospital administrators and other’s can spend most of their time in helping patients and make other things happen efficiently in the backend. If you are a medical professional who is tired of sitting for long hours in front of a computer screen for a long hour to track report or chart of patients, you can benefit from outsourcing medical transcription. For instance, if you avail periodontics transcription services, you can use audio dictation to record medical notes, reports and other necessary information.
  4. Money and time saving are another big benefit of using medical transcription services. As a nurse or any other healthcare professional, you only need to record voice notes with the help of smartphone app, and you are instantly ready to move to your next work.
  5. At last, maintaining medical records become necessary as per the law in certain cases. These documents can serve a valuable tool in case of legal case. With medical transcription services, it becomes easy to do so.

Medical Transcription: The Outlook

The relevance of medical transcription has increased in the overall healthcare system. It is further expected to rise. Not every patient, their family member and other medical professionals can hear and understand keynotes. In order to open up information and make it accessible, those working in healthcare can benefit from medical transcriptions to make things easy for others, especially for people with disabilities. Further, digitalised medical transcripts can make it easy to share and distribute information to those who require it.

After being transcribed, it is possible to store patient’s records or database in a hospital for quick retrieval anytime.

Get Started Today

Contact Eyered, a leading medical transcription services provider, by phone and email to get more information about our dental transcription services, process along with other related aspects.

Our dental medical transcriptionists are fully vetted to ensure accurate and quick work. Our team is experienced enough to comprehend all of the medical jargons and phases associated with medical transcriptions.

By: sahil Category: Lifestyle, Medical
November 27, 2018

Know all about workers compensation transcription services and benefits of outsourcing

As per law, it is mandatory for employers to have workers compensation insurance to cover their employees against work-related injuries. Acting as the wage replacement, the insurance policy helps in compensating the injured workers or their families. In return, employees or their families don’t file a case against the employer.

If an employee gets injured while working at a company, which has bought the worker’s compensation insurance policy, the claim process should follow a standard procedure for the claim to become valid. Only it can ensure the timely and proper claim settlement from the insurer, without hassles.

The insurer settles the claim on the basis of the doctor’s reports. If claims are questioned by the insurer, the case can go to court. Here, also it is essential to record legal proceedings. Workers compensation transcription is the proper documentation of all these events.

In order to avoid any kind of errors in documentation, lawyers and doctors outsource the task of workers transcription services to a trustworthy transcription provider. Outsourcing workers compensation services help the legal professionals to get their reports transcribed with minimum errors.

Overall, workers compensation transcription services are offered to cover lots of procedures, like an initial record of injury, general correspondence, if any, disability claims, reports, verification reports, casualty reports, follow-up notes.

Benefits of outsourcing workers compensation transcription services:

In-house workers’ compensation legal transcription needs considerable time along with resources. Outsourcing these jobs to a transcript that employs trained transcriptionists will ensure you get the following benefits:

  • With the transcription tasks, professionals can get the transcripts neatly organised and ready for reference whenever needed.
  • By outsourcing transcription services, legal professionals can focus on their strengths and offer better service to their clients
  • Cost effective transcription services from experienced transcription provider can curtail your operating costs
  • When you outsource transcription services, you can enjoy cost savings. You can save costs on infrastructure, office space and other costs which otherwise would have spent on in-house training.
  • Transcriptionists of reputed companies are well-trained and experienced. They are well versed in all types of workers compensation records.
  • Once the transcription is done, all the text reports are thoroughly checked to ensure quality. For this, all good workers compensation transcription providers have a strong quality assurance team. In most of the cases, in order to provide 99% accuracy, their levels of checking are done, which includes editors, proofreaders and legal editors.
  • Most of the transcription service providers offer customised turnaround time which can be 24 hours or less, as per the needs of a client

Are you looking for workers compensation transcription services?

Because workers compensation claims are carried into legal proceedings, it is essential that it should be accurate. However, it can be daunting due to the extensive details and long investigations. Omitting even a minute detail can dramatically alter the result of a claim. Therefore, it is necessary to hire a trusted transcription service provider. At Eyered, you can choose the right worker’s transcription services which would come with complete confidentiality of information and solutions at easy rates. Here are some of the benefits of outsourcing workers compensation transcription services:

  • Efficient and experienced transcriptionists well-versed in medical terminology
  • Rounds of quality check
  • Error-free transcription service
  • Instant voice file uploading facility
  • Secure transfer of file through FTP or another mode
  • Reduction in workload for doctors and layers
  • Reduced turnaround time

Here you can also opt to free trial to ensure the complete value for money. Some of the services covered under workers compensation transcription are:

  • Disability Claims
  • Insurance Reports
  • Follow-up Claims
  • Initial injury or medical reports
  • Witness reports
  • Medical records submission
By: sahil Category: Lifestyle, Medical