There used to be a time when medical office and hospitals only relied on paperwork to store a patient’s treatment and data. There was a great room for error with the chance of illegible handwriting incorrectly read by the nurses, billing staff and insurance companies leading to very costly mistakes.

Due to medical transcription services and electronic filing, medical documentation has evolved drastically; making it to a large extent very easy for doctors in private practices and hospitals, to procure efficiency in data management and prevent those unnecessary errors. But rather than handling the transcription process in-house; a majority of doctors prefer to get the work outsourced where a certified medical transcriptionist can solely concentrate on their data requirements.

HERE ARE SOME OF THE BENEFITS OF USING CERTIFIED MEDICAL TRANSCRIPTION SERVICES:

EASIER DOCUMENTATION

With various options available in the market today a healthcare specialist while dictating medical notes can easily use handheld digital recorders or smartphone applications to quickly narrate details about the patient. There is a lot of time saved on paperwork along with great savings on administration costs. By hiring a transcription service; the physician after dictating his notes only needs to send the dictation forward to them and does not need to worry about any paperwork post dictation, due to which he has more time saved to see a higher number of patients or utilize the time in concentrating on healthcare requirements for patients.

By outsourcing to a professional service the physician can rest assured that the data is managed by a certified transcriptionist will be typed out and proofread for any errors thoroughly. Documentation becomes very easy this way as the typed data is sent to the physician within 24 hours which can be filed safely into the required system. This way the doctor also does not need to worry about lost files or understanding badly written hand-typed notes, making it highly useful to use a transcription service.

IMPROVED QUALITY

A certified transcriptionist will always apply several levels of quality control to make sure there are no typos, misspelled words or incorrect medical terms. Some transcriptionists even obtain specific training in a specialized field of medicine like dermatology, neurology or cardiology to assist the physician’s office according to the required specialization requirements.

This ensures 100 percent accuracy and high-quality data and various transcription companies also employ professional editors and clinicians to proofread documents, if done in-house it would be rather difficult to match that level of accuracy and would probably require hiring several in-house employees to obtain similar quality and accuracy.

SAVE TIME

Outsourcing dictation to a certified transcriptionist does not only assure accuracy it gives the physicians more time to spend with their patients and on other activities; rather than in front of the computer for hours after work to catch up on the charting. The time saved is a big advantage for the physicians.

 INCREASED SAVING  

If medical transcription is done in-house the physician would need to look into various components like the salary, health insurance, payroll and unemployment tax for every transcriptionist that is hired. As the costs related to hiring a full-time transcriptionist is high it may be much more cost effective to outsource medical transcription services to professionals and in turn, save much more money.

WHAT IS THE ADDED ADVANTAGE OF HIRING A CERTIFIED MEDICAL TRANSCRIPTIONIST?

Eventually, Insurance companies have rather stringent rules and do not make it easy at all on the clinic to process claims; a forgotten dot on I or not crossing a T may also lead to denied claims. In this case, certified and specialist transcriptionists with the sole task of concentrating on your account will have the time to keenly look into all these details. With years of experience they will be able to keep chart notes in first-rate order due to which processing insurance claims will go smoothly and in fact by helping the doctor’s clinic quickly receive claims from insurance companies; may even end up paying for themselves in a way.

CERTIFIED MEDICAL TRANSCRIPTIONIST

To get a certification the transcriptionist needs to pass an examination by the Association for Healthcare Documentary Integrity (AHDI) which used to be the American Association for Medical Transcription (AAMT), depicting a high level of knowledge of an individual possessing the medical transcription certification and therefore a valuable asset.

Moreover, a certification exam can be taken by all individuals but is generally taken by those who have some prior experience hence further representing a high level of expertise. The certification ensures that they are well updated with medical terminology, principles of healthcare documentation and human body systems which are all essential skills in ensuring the accurate translation of medical records.

The certification involves a 75-hour training program, hence a certification shows that an individual has good knowledge and dedication towards the medical transcription field.

Currently, there are various transcription services which fit almost every need, whichever mode of dictation you may choose. Various companies even offer scalable options and can customize for practices of any size; or if you just need a one-time help to catch up on your charting.

Our certified medical transcriptionists understand all the above requirements and with years of experience in transcription, we can help transform unstructured notes into tidy medical reports, constantly working towards making charting much easier for physicians.

With increasing compliances and laws the healthcare industry has to deal with today, and along with increasing demand for their core services physicians have very little time left to handle medical transcription. Hence rather than keeping it in-house many physicians are opting for outsourcing their records to advanced medical transcription services which helps them avoid managing the staff involved in transcriptions, records, turnaround time, HIPAA compliance, technology, maintenance of equipment, and all the other verticals related to completing medical transcription services.

This has resulted in much more efficient systems and higher savings for various hospitals and healthcare centers, making simpler the process of healthcare for these physicians. Let’s take a look at some of the benefits physicians outsourcing transcription services are currently managing to take advantage of-

Economy of cost

The main advantage of outsourcing advanced medical transcription services is the cost-effectiveness procured as the transcription partner being a specialist is able to offer much more cost-effective rates as compared to getting it done in-house. The built-in cost benefits entail reduced training, administration, and HR costs along with shredding off the responsibility of annual maintenance of digital and transcription equipment.

Leverages Industry Experience

Advanced medical transcription companies have vast experience of working on an array of medical records and then the transcriptionists cross leverage their industry experience across various customers to provide high-quality superior records to all its customers.

Lowering of Investment

Healthcare center benefits from not blocking their investments towards investing in high-end dictation as well as technologically updated software for transmission, downloading, typing and submission of dictations; which is very essential during the medical transcription process. The investment requirement is hence lowered and money saved can be utilized in other activities of the healthcare center.

Staff & Administrative Responsibility

With advanced medical transcription services required in all the areas of the hospital or healthcare centers by outsourcing the entire process the healthcare center benefits greatly not only in reducing costs but also HR responsibility and administrative workload. Staff hiring involves expenditure on hiring, training and retaining the staff which is completely eliminated in the transcription area due to outsourcing.

Maintaining Accuracy  

Accuracy is one of the most important factors in the medical transcription industry and it is vital for patients’ welfare. Medical transcriptionists need to adhere to globally standardized, HIPAA compliant Medical transcription process and follow through with stringent multi-level QA procedures.

Advanced medical transcription services ensure all this is completely taken care of by looking into the editing, proofreading, and review of all the records. With timely quality checks and penalties, the service ensures complete accuracy which is maintained constantly.

Easily accessible reports

Outsourced transcribed reports being maintained on the service provider’s secure servers for two years are available easily to the physicians, through a secure and password-protected manner. When needed physicians can view and print or even distribute the reports for a second opinion to different locations, keeping in mind patient confidentiality.

Reduced IT Responsibility

Outsourcing transcription services also greatly relieve the burden of the IT department. While in-house the department is expected to manage and troubleshoot along with maintaining the various medical transcription areas. The IT department is also required to keep updated with latest technological demands; hence by outsourcing the department is freed of a huge and tiresome task and hence able to work on more important things, along with increasing tons of space on the server.

OUTSOURCED ADVANCED MEDICAL TRANSCRIPTION SERVICES

All in all outsourcing Advanced Medical Transcription Services adds up to a more efficient, productive in-house team which can concentrate on other administrative tasks more accurately, while the physicians can solely looking into patient welfare.

Many healthcare units have seen their bottom line grow when they made the decision to outsource. This is mainly because with the increased time in hand the front office could schedule more appointments; with doctors able to see new and more patients. Moreover by getting increased time patient satisfaction too increased in turn increasing bottom-line and eventually resulting in higher savings.

Urology is a vast field including surgical and non-surgical procedures and hence requires knowledge of internal medicine, nephrology, gynecology, andrology, and oncology. While outsourcing a team of trained urology transcriptionists who are trained in the terminology specific to urology transcription reports becomes vital. Specialized urology transcriptionists are trained on looking into every report for high quality and as quickly as possible. Urology transcription specialists can document various reports like clinic notes, patient reports, consultation reports, procedures and follow up notes, lab reports, health reports, etc.

Why avail urology transcription services?

• Enhanced Quality: Specialized transcription companies ensure a 3 level quality check before submission and the transcriptionists generally have a lot of experience in the urology specialty to ascertain that the medical terminologies are correctly documented. Double-checking of the data ensures a high level of quality and accuracy
• Reduced Error Rate: Since most of the transcription work is done by specialists and not by an employee bogged down with numerous clinical tasks, neither by any speech recognition software, there is a high turnout of error-free transcripts with a very low error rate.
• 100% HIPAA Compliance: Outsourced medical transcription companies ensure that each member undergoes regular HIPAA training. This ensures complete security and confidentiality of the data.
• Affordable services: With a highly competitive market, the specialist also offer highly competitive rates today which are not only affordable but also highly rated in terms of customer satisfaction

• Increased Savings: Urology transcriptionists require long hours of training and finding, outsourcing to specialists helps provide high savings to the healthcare practice
• Quick turnaround time: Specialists by concentrating solely on providing transcription services are able to deliver in a speedy manner and process documents within required and quick turnaround times
• Tide easily through emergency situations: quick and accurate transcriptions help urologists to easily make it through emergency situations in a successful manner

Specialized medical transcriptionists are experienced in proofreading and editing common urological problems, terminology, procedures, and related drugs; allowing quick and accurate delivery of transcripts for patient reports. This leaves urologists to stress-free regarding the documentation of their reports resulting in highly improved patient care

Blending state-of-the-art technologies, the latest software and professional experience, specialists can provide accurate transcripts for urologists in the specified format to meet stringent deadlines.

We understand all the above qualities and with years of experience in Urology transcription, we can help meet all your goals effectively.

Medical transcription services is a challenging, but fulfilling, career path. Medical transcribers can choose between working full-time, part-time, and even from home. Your duties would include listening to records dictated by medical professionals, editing and proofreading texts, and maintaining these medical documents for future use.
Medical transcribers enjoy comfortable pay, job satisfaction, and sometimes, flexible work timings.
Let’s take a look at some of the common myths about medical transcribers.
Qualification:-
Fast Typing Skills:
If you have warp-speed typing skills, it’s going to make your job a lot easier, no doubt. But that’s not the only skill that is asked of this profession.
You’ll need to have an interest in the medical field, oodles of patience and motivation, and the ability to work within tight deadlines.
If you want your résumé to stand out from the masses, the most basic thing you could do is get a certification from a reputed institution. The course will provide you with training in anatomy, physiology, medical terminology, and transcription skills like the different types of reports and how to format them. The study of medical subjects helps you get a clearer idea of what patients are trying to convey. This lets you use accurate terminology in the reports.
Modern Technology Is Phasing Out the Profession:
Evolving technology has helped replace conventional devices with faster and more efficient versions. Computers have replaced typewriters, which not only makes editing possible but also enables the easy storage of files that can then be transferred by email.
Medical institutions are taking to SRT—Speech Recognition Technology—in order to enhance efficiency and cut costs. But SRTs come with their cons. They require constant supervision and oversight, since the results are, at times, unreliable. They’ve certainly made the process of transcribing easier, but are certainly not a replacement.
The same applies to EHRs—Electronic Health Records. While digitizing files, reports, and other medical details is convenient and enhances efficiency, medical transcribers are still necessary.
Medical Transcription Is A Piece Of Cake:
People wrongly believe that transcription is an easy task. How hard can it be to listen to someone and write down what they’re saying? The answer—very!
A pre-recorded message offers a number of challenges to transcribers. For one thing, there is almost always disturbance in the recordings—whether it’s normal hospital chatter or the chaos of an emergency room at full capacity. The speaker could even be chewing gum, eating, or even sipping on a drink while dictating symptoms, which compromises clarity. The speaker could also have an unfamiliar accent that’s hard to decipher.
Besides, not everyone is familiar with medical terminology. Transcribers are faced with the challenge of accurately pinning down and using these terms.
It’s A Woman’s Job:
Since the job is mostly worked part-time or from home, some women—especially mothers—find that it’s a good fit. The job offers flexibility, which makes it a popular choice among women who want to focus on other aspects of their lives on the side.
This leads people to conclude that transcription is ‘a woman’s job’. But, of course, the job is as challenging for men as it is for women.
Requirement Of Special Software For Freelance:
You might’ve come across advertisements for special software required for medical transcription. More often than not, they’re mere scams.
If you’re an aspiring medical transcriber, you should know that while specific software is usually required, it will be provided by your employer.
Medical transcribers definitely don’t have it easy, but this makes for a fulfilling career. In today’s world, this role is indispensable to the healthcare industry. If you have an inclination towards pursuing transcription and helping physicians be more effective at what they do, don’t let misinformed opinions keep you from pursuing a career in this field.

The precursor to patient safety and quality health care service is accurately transcribed medical documents. Medical transcription reports represent a case history of patients, diagnosis, etymology, and treatment. These are extremely valid documents and are even used by patients for the insurance claim. Considering the critical nature of the documents, hospitals and physicians cannot afford any error with medical transcription data.

As per a report, Medical error in Australia costs over $ 1 to $ 2 billion annually.  However, most of these errors are potentially preventable. With the emergence of speech recognition software, several healthcare providers rely on it to dictate the details of the patient. However, industry experts opine that the use of SRT or Speech Recognition Technology can put patients at risks of injury and death. This is because SRT is still work in progress and it is impossible to attain 100% accuracy with it. Medical departments like orthopedics, radiology, surgery, emergency rooms cannot fully bank for speech recognition software’s and are still requiring engaging trained and qualified medical transcriptionists who use traditional means to transcribe medical information.

Apart from isolated cases of errors, medical transcription in Australia, US, UK are performed by trained transcriptionists from transcription service providers such as Eyered. But in a dynamic ecosystem such as that of the health care sector, it is difficult to absorb any sort of medical transcription fallouts.  In order to minimize errors, health practitioners must initiate effort from their end.

It is important to remember that the road to accurate transcription starts with good dictation. In order to minimize the cost of your transcription service and provide excellent patient care, stick to the following guidelines-

Speak distinctly – Speaking directly into the microphone at a steady pace will ensure accurate capturing of information in the recorder. Avoid use of abbreviation and fillers. Pay special attention when speaking out difficult medical terminologies, names of drugs etc.

Record promptly – It is best to record patient details, as soon as the consultation or examination of the patient is over. This is to ensure that you haven’t missed out on any patient information.

Make sure the recorder is on– Call it a comedy of errors of the technical glitch, but there are instances when you speak out in the recorder, but forget to switch on the record button. And once you realize that it can be frustrating, and to record with similar dexterity and precision is difficult. Therefore, before you commence recording, make sure that the record button is on. If you are using a new device, get familiar with the features of the recorder to avoid any problems.

Avoid noisy rooms and places for recording – In order to maintain the hygiene of your audio files, avoid conducting any kind of recording in a noisy room. Background noises can interfere with the quality of the recording which can lead to inaccurate transcription of information.

Provide honest feedback- If you have engaged a professional transcriptionist for the job to provide them with your feedback regarding the quality of work.  Make sure that all corrections are timely incorporated and that all documents have undergone the quality check.