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March 4, 2019

There used to be a time when medical office and hospitals only relied on paperwork to store a patient’s treatment and data. There was a great room for error with the chance of illegible handwriting incorrectly read by the nurses, billing staff and insurance companies leading to very costly mistakes.

Due to medical transcription services and electronic filing, medical documentation has evolved drastically; making it to a large extent very easy for doctors in private practices and hospitals, to procure efficiency in data management and prevent those unnecessary errors. But rather than handling the transcription process in-house; a majority of doctors prefer to get the work outsourced where a certified medical transcriptionist can solely concentrate on their data requirements.



With various options available in the market today a healthcare specialist while dictating medical notes can easily use handheld digital recorders or smartphone applications to quickly narrate details about the patient. There is a lot of time saved on paperwork along with great savings on administration costs. By hiring a transcription service; the physician after dictating his notes only needs to send the dictation forward to them and does not need to worry about any paperwork post dictation, due to which he has more time saved to see a higher number of patients or utilize the time in concentrating on healthcare requirements for patients.

By outsourcing to a professional service the physician can rest assured that the data is managed by a certified transcriptionist will be typed out and proofread for any errors thoroughly. Documentation becomes very easy this way as the typed data is sent to the physician within 24 hours which can be filed safely into the required system. This way the doctor also does not need to worry about lost files or understanding badly written hand-typed notes, making it highly useful to use a transcription service.


A certified transcriptionist will always apply several levels of quality control to make sure there are no typos, misspelled words or incorrect medical terms. Some transcriptionists even obtain specific training in a specialized field of medicine like dermatology, neurology or cardiology to assist the physician’s office according to the required specialization requirements.

This ensures 100 percent accuracy and high-quality data and various transcription companies also employ professional editors and clinicians to proofread documents, if done in-house it would be rather difficult to match that level of accuracy and would probably require hiring several in-house employees to obtain similar quality and accuracy.


Outsourcing dictation to a certified transcriptionist does not only assure accuracy it gives the physicians more time to spend with their patients and on other activities; rather than in front of the computer for hours after work to catch up on the charting. The time saved is a big advantage for the physicians.


If medical transcription is done in-house the physician would need to look into various components like the salary, health insurance, payroll and unemployment tax for every transcriptionist that is hired. As the costs related to hiring a full-time transcriptionist is high it may be much more cost effective to outsource medical transcription services to professionals and in turn, save much more money.


Eventually, Insurance companies have rather stringent rules and do not make it easy at all on the clinic to process claims; a forgotten dot on I or not crossing a T may also lead to denied claims. In this case, certified and specialist transcriptionists with the sole task of concentrating on your account will have the time to keenly look into all these details. With years of experience they will be able to keep chart notes in first-rate order due to which processing insurance claims will go smoothly and in fact by helping the doctor’s clinic quickly receive claims from insurance companies; may even end up paying for themselves in a way.


To get a certification the transcriptionist needs to pass an examination by the Association for Healthcare Documentary Integrity (AHDI) which used to be the American Association for Medical Transcription (AAMT), depicting a high level of knowledge of an individual possessing the medical transcription certification and therefore a valuable asset.

Moreover, a certification exam can be taken by all individuals but is generally taken by those who have some prior experience hence further representing a high level of expertise. The certification ensures that they are well updated with medical terminology, principles of healthcare documentation and human body systems which are all essential skills in ensuring the accurate translation of medical records.

The certification involves a 75-hour training program, hence a certification shows that an individual has good knowledge and dedication towards the medical transcription field.

Currently, there are various transcription services which fit almost every need, whichever mode of dictation you may choose. Various companies even offer scalable options and can customize for practices of any size; or if you just need a one-time help to catch up on your charting.

Our certified medical transcriptionists understand all the above requirements and with years of experience in transcription, we can help transform unstructured notes into tidy medical reports, constantly working towards making charting much easier for physicians.


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