March 4, 2019

The current age of digital technology has drastically changed our daily lives and the way we interact today. So why not in the field of medicine which is primarily an information-rich field, and electronic medical records (EMR) allow a greater and smoother flow of data within the healthcare field. With the help of EMR transcriptions individuals and organizations, both can easily avail information whenever and wherever required. Besides the physical difference between the two, there are many other features of EMR which are highly advantageous, making the conversion of paper records to secure cloud storage very appealing.

Saving Costs

Though one may need to pay initially for availing EMR transcription service, the cost of maintaining records over time will decrease significantly. While paper records require more staff to manage, maintain and organize endless documents, an EMR system requires less staff, time and storage space, eventually savings costs over time.

Storage Space

Paper records have been taking up a lot of space of various healthcare facilities for ages now, besides taking up a lot of space these records are not environment-friendly and also difficult to maintain in terms of quality over a long period of time. EMR transcriptions help overcome all the challenges as they are stored digitally taking up no physical space and can be used easily as and when the need arises

Reduced Security Issues

Though paper and electronic records both are prone to security issues; electronic records can be more easily secured to a certain extent. In case of paper records generally only one copy is kept by a facility, loss of that record can mean it is gone forever, and a natural calamity or a loss of the record due to individual’s mistake also result in complete loss of the record. But in the case of electronic records various copies can easily be created and to ensure the security of the digital documents an established and compliant managed hosting provider and secure cloud storage offers the security of the documents to a greater degree than paper records.

Easier Access

While dealing with paper records any information required by an organization or individual requires to be first sourced from the storehouse then mailed or scanned, making it a lengthy and time-consuming process. Use of medical records helps providers instantly scan the documents without any time delay and patients are treated in a timely manner. While dealing with electronic records data can be accessed anytime anywhere; improving patient care substantially.

 Increased Accuracy

Sometimes the physician’s style of writing may be difficult to comprehend in the case of paper records; moreover, lack of space may also be encountered during penning down all the necessary information. Shifting to electronic records helps remove these hindrances as the data is generally written in a standardized typeface and terminology leaving very little room for any uncertainty and increase readability and accuracy to a great degree.

Patient Safety and Privacy

Foremost concern while designing the software is the safety of the EMR keeping in mind patient analysis and security of information shared. EMR transcriptions have led to a substantial reduction on medical errors resulting in advantages both to the patient and doctor.  Electronic records reduce ambiguous sharing of information with the elimination of handwritten errors; also removing challenges like lost of misplacing patient files.

This results in a visible increase in the health-related safety of patients and their welfare, along with also restricting the type of information available to the end user. All in all, this helps in increasing the personal security of a patient and meeting their privacy concerns.


Why wait when it is obvious that EMR transcription provides all the various aspects which help work effectively to form a functioning system that not only cares for patients but also benefits the medical practice.

The only disadvantage of EMR lies not in the utilization but the normal challenges faced during the investment, preparation, and training of staff while changing from paper records, but these get more than covered in the future with the reduction in staff costs. While transitioning from paper records to EMR Transcription organization needs to help staff feel as comfortable as possible, by providing training in updating computer skills, to bring everyone up to date with the current technology.

By: Anna williams Category: blog


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