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AUTHOR: Anna williams
March 4, 2019

ADVANCED MEDICAL TRANSCRIPTION – HOW OUTSOURCING ENSURES SAVINGS

With increasing compliances and laws the healthcare industry has to deal with today, and along with increasing demand for their core services physicians have very little time left to handle medical transcription. Hence rather than keeping it in-house many physicians are opting for outsourcing their records to advanced medical transcription services which helps them avoid managing the staff involved in transcriptions, records, turnaround time, HIPAA compliance, technology, maintenance of equipment, and all the other verticals related to completing medical transcription services.

This has resulted in much more efficient systems and higher savings for various hospitals and healthcare centers, making simpler the process of healthcare for these physicians. Let’s take a look at some of the benefits physicians outsourcing transcription services are currently managing to take advantage of-

Economy of cost

The main advantage of outsourcing advanced medical transcription services is the cost-effectiveness procured as the transcription partner being a specialist is able to offer much more cost-effective rates as compared to getting it done in-house. The built-in cost benefits entail reduced training, administration, and HR costs along with shredding off the responsibility of annual maintenance of digital and transcription equipment.

Leverages Industry Experience

Advanced medical transcription companies have vast experience of working on an array of medical records and then the transcriptionists cross leverage their industry experience across various customers to provide high-quality superior records to all its customers.

Lowering of Investment

Healthcare center benefits from not blocking their investments towards investing in high-end dictation as well as technologically updated software for transmission, downloading, typing and submission of dictations; which is very essential during the medical transcription process. The investment requirement is hence lowered and money saved can be utilized in other activities of the healthcare center.

Staff & Administrative Responsibility

With advanced medical transcription services required in all the areas of the hospital or healthcare centers by outsourcing the entire process the healthcare center benefits greatly not only in reducing costs but also HR responsibility and administrative workload. Staff hiring involves expenditure on hiring, training and retaining the staff which is completely eliminated in the transcription area due to outsourcing.

Maintaining Accuracy  

Accuracy is one of the most important factors in the medical transcription industry and it is vital for patients’ welfare. Medical transcriptionists need to adhere to globally standardized, HIPAA compliant Medical transcription process and follow through with stringent multi-level QA procedures.

Advanced medical transcription services ensure all this is completely taken care of by looking into the editing, proofreading, and review of all the records. With timely quality checks and penalties, the service ensures complete accuracy which is maintained constantly.

Easily accessible reports

Outsourced transcribed reports being maintained on the service provider’s secure servers for two years are available easily to the physicians, through a secure and password-protected manner. When needed physicians can view and print or even distribute the reports for a second opinion to different locations, keeping in mind patient confidentiality.

Reduced IT Responsibility

Outsourcing transcription services also greatly relieve the burden of the IT department. While in-house the department is expected to manage and troubleshoot along with maintaining the various medical transcription areas. The IT department is also required to keep updated with latest technological demands; hence by outsourcing the department is freed of a huge and tiresome task and hence able to work on more important things, along with increasing tons of space on the server.

OUTSOURCED ADVANCED MEDICAL TRANSCRIPTION SERVICES

All in all outsourcing Advanced Medical Transcription Services adds up to a more efficient, productive in-house team which can concentrate on other administrative tasks more accurately, while the physicians can solely looking into patient welfare.

Many healthcare units have seen their bottom line grow when they made the decision to outsource. This is mainly because with the increased time in hand the front office could schedule more appointments; with doctors able to see new and more patients. Moreover by getting increased time patient satisfaction too increased in turn increasing bottom-line and eventually resulting in higher savings.

By: Anna williams Category: blog
March 4, 2019

WHY OUTSOURCING UROLOGY TRANSCRIPTION SERVICES MAKE SENSE?

Urology is a vast field including surgical and non-surgical procedures and hence requires knowledge of internal medicine, nephrology, gynecology, andrology, and oncology. While outsourcing a team of trained urology transcriptionists who are trained in the terminology specific to urology transcription reports becomes vital. Specialized urology transcriptionists are trained on looking into every report for high quality and as quickly as possible. Urology transcription specialists can document various reports like clinic notes, patient reports, consultation reports, procedures and follow up notes, lab reports, health reports, etc.

Why avail urology transcription services?

  • Enhanced Quality: Specialized transcription companies ensure a 3 level quality check before submission and the transcriptionists generally have a lot of experience in the urology specialty to ascertain that the medical terminologies are correctly documented. Double checking of the data ensures a high level of quality and accuracy
  • Reduced Error Rate: Since most of the transcription work is done by specialists and not by an employee bogged down with numerous clinical tasks, neither by any speech recognition software, there is a high turnout of error-free transcripts with a very low error rate.
  • 100% HIPAA Compliance:  Outsourced medical transcription companies ensure that each member undergoes regular HIPAA training. This ensures complete security and confidentiality of the data.
  • Affordable services: With a highly competitive market, the specialist also offer highly competitive rates today which are not only affordable but also highly rated in terms of customer satisfaction
  • Increased Savings: Urology transcriptionists require longer hours of training and finding, outsourcing to specialists helps provide high savings to the healthcare practice
  • Quick turnaround time: Specialists by concentrating solely on providing transcription services are able to deliver in a speedy manner and process documents within required and quick turnaround times
  • Tide easily through emergency situations: quick and accurate transcriptions help urologists to easily make it through emergency situations in a successful manner

Specialized medical transcriptionists are experienced in proofreading and editing common urological problems, terminology, procedures, and related drugs; allowing quick and accurate delivery of transcripts for patient reports. This leaves urologists to stress-free regarding the documentation of their reports resulting in highly improved patient care

Blending state-of-the-art technologies, the latest software and professional experience, specialists can provide accurate transcripts for urologists in the specified format to meet stringent deadlines.

We understand all the above qualities and with years of experience in Urology transcription, we can help meet all your goals effectively.

By: Anna williams Category: blog
March 4, 2019

WHY RADIOLOGISTS NEED PROFESSIONAL TRANSCRIPTION SERVICES?

Radiologists looking for ways to cut costs and enhance the quality of patient care are increasingly opting for outsourcing their transcription needs to radiology transcription companies, which gives them the advantage of receiving timely, accurate and secure healthcare data.

With radiologists striving to cut costs and enhance effectiveness, outsourcing seems to have become a necessity today. Due to the urgent nature of the treatment; a radiologist generally requires quick processing of medical imaging scanning results, and professional radiology transcription companies can easily provide timely and accurate services.

WHY OPT FOR PROFESSIONAL SERVICES – INDUSTRY FACTS …

  • While the workload for radiologists is increasing by 6% per annum; radiologists in the US are by only 2% per annum
  • There is expected to be a 140% increase in imaging procedures per annum amidst Medicare population by 2020
  • By outsourcing to a professional radiology transcription company healthcare providers can save 30-40% on transcription costs

HOW DOES IT WORK?

  • Radiologists first record all clinical observation in their palm-held digital recorder
  • Once complete the dictation is transferred to the radiology transcription company, which is then uploaded on to the server from where professional radiologists start transcribing into written documents
  • After the documents are transcribed they are cross-checked by editors and medical experts before delivery and transcripts are prepared as per specifications
  • The final documents are uploaded on the server, and the radiologist is informed after which they can log in to the server to downloaded and view the document

Radiology transcription services entail transcription of SOAP notes each day, along with follow-up notes, summaries and evaluation reports. Accurate transcripts can be provided for various types of reports which include- MRI, PET Scans, CT, X-rays and so on. Medical experts and editors ensure high quality and accuracy of the final documents.

ADVANTAGES OF OUTSOURCING RADIOLOGY TRANSCRIPTION SERVICES-

By opting for specialized transcription services radiologists manage to secure considerable savings. With their documentation responsibilities reduced healthcare centers are able to avert expenses which would otherwise be required to maintain in-house transcription infrastructure. It also helps lower overheads along with providing round the clock support. Saved time and resources can be directed towards other investment areas rather than on huge amounts of money spent on training manpower for transcribing and for buying the necessary dictation equipment and other related infrastructure.

Along with lesser investment of staff, services of skilled professionals can be availed who are utilizing the latest technology, and eventually allowing the firm to focus on its core business activities of patient care.

OTHER BENEFITS INCLUDE-  

  • Work completed in quick turnaround time
  • Higher profitability ratio
  • Improved efficiency and productivity
  • Streamlines business operations efficiently
  • Reduction of transcription delays
  • Advanced dictation tools and technical assistance
  • Increase in operational control
  • Affordably priced services
  • Streamlined clinical and administrative tasks
  • HIPAA compliance and patient data confidentiality

By outsourcing, hospitals and private practices are able to update and organize their radiology reports with ease. Providers with reduced documentation challenges are able to access reports when necessary; in turn, enhancing patient care.

Acquiring professional transcription services makes it easier for radiologists to focus on their clinical tasks; while the resources saved through are used for other core issues. Radiology transcription outsourcing can be utilized by various medical specialties including, Radiology, Oncology, Pathology, Neurology, Research, Urology, and Pharmacology. Currently, there are a large number of service providers who have started enjoying the benefits of opting for professional transcription services from leading radiology transcription companies at competitive rates.

By: Anna williams Category: blog
March 4, 2019

AUDIO TRANSCRIPTION: A GLIMPSE INTO THE WORLD OF MEDICAL DICTATION

Medical Transcription services are essential to the healthcare industry and cater to many subfields and specialties of the medical profession.

Offering technical and organizational expertise, medical transcriptionists transcribe audio recordings and doctors’ dictation. This isn’t limited to any speciality—transcription is important everywhere, from dermatology and orthopedics to cardiology and gynecology.

THE IMPORTANCE OF MEDICAL TRANSCRIPTION

Patient records and information are often useful in more than one way. For example, they’re commonly used as evidence or reference in various legal cases, including cases of medical practice lawsuits and disputes involving health insurance claims. This means that the services rendered by medical transcriptionists are all the more indispensable in today’s healthcare industry.

Accuracy and data security have moved beyond simply being ‘important’; they can often be a matter of life and death. It’s essential, then, to hire reliable medical transcription service providers.

The service is often referred to as audio transcription since the dictation is sent in as a recording. This is then transcribed into a digital document that can be repurposed any way the healthcare professional sees fit.

Most medical transcription service providers employ transcriptionists who specialize in transcribing medical dictation from an audio clip. Our services include:

  • Emergency room (ER) summaries—The emergency room is one of the busiest rooms in a hospital. Most cases brought in to this high-pressure environment need urgent treatment, and doctors, nurses, and other medical staff tend to communicate quickly and, sometimes, over each other. A trained audio transcriptionist can ensure accuracy in an ER summary report.
  • Consultation and clinical report—These are often used for future reference and diagnosis.
  • Physical reports and patient history—Detailed patient information and history, along with family medical history, is essential to proper diagnosis and assessment. Physical reports are proof of the current condition of the patient and his/her symptoms.
  • Discharge summaries—This is crucial to efficient home care according to the doctor’s instructions. These documents also mention any special restriction or care that the patient needs to undertake for a speedy recovery. They are also used for future references in the event of a relapse.
  • Therapy reports—This includes a summary of what the patient has done and said, and also the therapist’s note on the patient’s condition. The report also details what exercises were prescribed to the patient, and how much of these were actually accomplished; many of these reports also include plans and progress notes for future sessions.

Apart from these, medical transcriptionists can transcribe death summaries, surgery reports, and summaries, and patient progress notes.

Dictation can be sent in various formats—such as through digital recordings or using certain applications. The latter transfer dictation to the service provider’s servers directly, once the physician has dictated details into their phone. Telephonic dictation is also possible; this can be availed from anywhere—at a hospital, a patient’s home, or using the cell phone.

Medical audio transcription is not a small industry by any stretch; here are some of the frequently asked questions about medical audio transcription services.

FAQS

WHAT INFLUENCES THE TURNAROUND?

The turnaround depends on a number of factors; the most important one is audio quality. Audio with an unclear accent, background noise, or highly technical content is hard to transcribe, as compared to a clear and crisp audio clip.

Length is also crucial; the time taken to transcribe long files is, of course, more than short files.

IN WHAT FORMATS ARE THE TRANSCRIBED FILES DELIVERED?

Medical dictations are transcribed into text or MS Word formats. These files are then encrypted and sent by secure FTP, email, or pasted to our client’s EMR systems.

HOW DOES BILLING TAKE PLACE?

Pricing varies from firm to firm. A few charges on a per-minute basis, while others charge per line. It’s best to go for the second option, as you surely wouldn’t want to pay for all the silent periods in your audio.

WHAT IS VERBATIM TRANSCRIPTION?

Verbatim transcriptions are the one that retains every single utterance—including false words like ‘ah’, ‘uh’, and wrong words like ‘gonna’, ‘coz’, and the like. You can request transcribers to follow a certain level of verbatim in the transcribed file.

Audio transcriptionists are indispensable to the healthcare industry, especially in the quest for effective patient care.

By: Anna williams Category: blog
March 4, 2019

COMMON MEDICAL TRANSCRIBERS MYTHS, BUSTED | EYERED TRANSCRIPTION

Medical transcription services is a challenging, but fulfilling, career path. Medical transcribers can choose between working full-time, part-time, and even from home. Your duties would include listening to records dictated by medical professionals, editing and proofreading texts, and maintaining these medical documents for future use.
Medical transcribers enjoy comfortable pay, job satisfaction, and sometimes, flexible work timings.
Let’s take a look at some of the common myths about medical transcribers.
Qualification:-
Fast Typing Skills:
If you have warp-speed typing skills, it’s going to make your job a lot easier, no doubt. But that’s not the only skill that is asked of this profession.
You’ll need to have an interest in the medical field, oodles of patience and motivation, and the ability to work within tight deadlines.
If you want your résumé to stand out from the masses, the most basic thing you could do is get a certification from a reputed institution. The course will provide you with training in anatomy, physiology, medical terminology, and transcription skills like the different types of reports and how to format them. The study of medical subjects helps you get a clearer idea of what patients are trying to convey. This lets you use accurate terminology in the reports.
Modern Technology Is Phasing Out the Profession:
Evolving technology has helped replace conventional devices with faster and more efficient versions. Computers have replaced typewriters, which not only makes editing possible but also enables the easy storage of files that can then be transferred by email.
Medical institutions are taking to SRT—Speech Recognition Technology—in order to enhance efficiency and cut costs. But SRTs come with their cons. They require constant supervision and oversight, since the results are, at times, unreliable. They’ve certainly made the process of transcribing easier, but are certainly not a replacement.
The same applies to EHRs—Electronic Health Records. While digitizing files, reports, and other medical details is convenient and enhances efficiency, medical transcribers are still necessary.
Medical Transcription Is A Piece Of Cake:
People wrongly believe that transcription is an easy task. How hard can it be to listen to someone and write down what they’re saying? The answer—very!
A pre-recorded message offers a number of challenges to transcribers. For one thing, there is almost always disturbance in the recordings—whether it’s normal hospital chatter or the chaos of an emergency room at full capacity. The speaker could even be chewing gum, eating, or even sipping on a drink while dictating symptoms, which compromises clarity. The speaker could also have an unfamiliar accent that’s hard to decipher.
Besides, not everyone is familiar with medical terminology. Transcribers are faced with the challenge of accurately pinning down and using these terms.
It’s A Woman’s Job:
Since the job is mostly worked part-time or from home, some women—especially mothers—find that it’s a good fit. The job offers flexibility, which makes it a popular choice among women who want to focus on other aspects of their lives on the side.
This leads people to conclude that transcription is ‘a woman’s job’. But, of course, the job is as challenging for men as it is for women.
Requirement Of Special Software For Freelance:
You might’ve come across advertisements for special software required for medical transcription. More often than not, they’re mere scams.
If you’re an aspiring medical transcriber, you should know that while specific software is usually required, it will be provided by your employer.
Medical transcribers definitely don’t have it easy, but this makes for a fulfilling career. In today’s world, this role is indispensable to the healthcare industry. If you have an inclination towards pursuing transcription and helping physicians be more effective at what they do, don’t let misinformed opinions keep you from pursuing a career in this field.

By: Anna williams Category: blog