Medical transcription services work on transcribing medical reports that are dictated by doctors, nurses or any other healthcare professional. Usually, dictations are voice files which are either called in over the telephone or uploaded digitally through the Internet and smartphone applications.

In today’s technology-driven world, there are various electronic devices can be used to record audio files, like toll-free call-in voice servers, digital handheld recorder, iPhone App, etc. The provider dictates chart reviews, operations, office visits, emergency room visits, diagnostic imaging studies and final summary, which is then given to a transcriptionist who further types them.

To keep a check on the patient’s health, doctors, nurses, or other healthcare professionals dictate a note in digital audio format. After that, the medical transcriptionists transcribe dictations into a word document which is sent back to the physician electronically.

Upon receiving, physicians will review them and make changes, if required. After that, it stores it with the patient’s medical record.

Earlier, professionally skilled medical transcriptionists working in the medical records department had to transcribe medical records. However, over the years, there has been a change in the medical transcription. Now instead of having an assortment of handwritten notes for the record, this approach has gone digital. Nowadays more and more healthcare companies are shifting their base to electronic format. It means these patient reports are safely stored in the electronic database. Also, they are available for immediate access and retrieval 24×7.

Medical transcriptionist’s convert dictated audio files into transcribed medical transcription reports.  It’s not only conversion, but they also edit and format reports and safely transmit them back either in a printed or electronic format for the review of a physician. Medical transcriptionists have complete knowledge of medical terminology, and they work in accordance with the global standards.

Though a healthcare unit can do medical transcription in-house as well; there are several benefits of outsourcing it to a competent transcription provider:

1. Pay for services only when you need them

If you need medical transcription services occasionally, it is not a good idea to have an in-house staff to manage these tasks. If you compare the expenses of paying employee salaries with outsourcing medical transcription, you might find out that the latter option is much more cost-effective in the long run.

Alternatively, even if you need medical transcription services on a regular basis, outsourcing services to a reputed medical transcription service provider can still cut down your costs. Keep in mind that a competent medical transcription provider makes fewer text errors. In many cases, these errors can prove costly to your business in the form of expensive litigation.

Then some medical transcription providers will also work with your current employees to streamline the process. These service providers can help you by covering your employees’ vacation or sick time. They are always ready to meet your additional needs if any.

2. Cut down your expenditure on IT

Medical transcription involves advancing software and investment in the best hardware to enable listening and transcribing of calls with minimum errors. However, a healthcare facility doesn’t need to worry about such expenses when they outsource medical transcription.

3. Free from the responsibility for hiring and training employees

With medical transcription services, it becomes the responsibility of the service provider to hire and train medical transcriptionists. It means the HR work that would have been involved in identifying, interviewing and hiring medical transcriptionists is reduced.

Proper medical care is the right of every individual, and suitable medical transcription services can make it happen. Companies like Eyered, offer you medical transcription services for the different branches of healthcare, like cardiology, pathology, dental, etc. Don’t forget to go for a free trial before signing up for any medical transcription service provider.

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Given the complex nature of the healthcare sector, it is important to create a balance between human element and technology to ensure safety of patients. Whether it’s medical billing, coding or medical transcription, even a slightest error can cost a patient’s life. After eight years of research and analysis, Johns Hopkins patient safety experts reached a conclusion that medical error is the third largest cause of deaths in the US. Nearly 10 percent of deaths in US are because of medical errors in last few years, and faulty transcription is a common form of error.

Medical errors remained unnoticed s a cause of death for the longest time not just in the USA but all over the world. However, today it is taken quite seriously by the healthcare industry thanks to several studies in that sphere.. The healthcare sector is now relying more upon offshore medical transcription services to prevent the chances of errors to create medical reports and recording patients’ details.

Why take help of professional medical transcriptionists?

Over the last few years, the advent of medical transcription technology has made the task of creating different types of medical reports more reliable and efficient. Professional medical transcriptionists have taken the level of their service a notch higher by making the best use of technological aids for speech recognition and digital reading. There are many medical transcription agencies that take help of technological aids and adhere to quality control measures to provide exceptional transcription service. Along with these benefits, there are several other factors that add to the demand for offshore medical transcription services.

• Better accuracy: The best way to prevent medical errors is takehelp from medical transcriptionists who work in a more streamlined manner to give optimal results. When healthcare professionals rely upon in-house medical transcriptionists or do it themselves, the quality check process may be slackened due to lack of stringent guidelines. is . But, when the same service is outsourced to a medical transcription agency dedicated to this task, adequate quality control measures are adopted at many levels.
• Streamlined process: Managing turnaround time and keeping a check on quality parameters is a major responsibility of medical transcription agencies, once the job is outsourced to them. This helps healthcare professionals get faster hold on transcribed files and accuracy without any need to train and supervise in-house transcriptionists. Offshore medical transcription services streamline the overall process by taking help of expert and experienced transcriptionists from all corners of the world.
• Skilled service: The perk of outsourcing medical transcription service to an offshore location is that healthcare professionals get access to skilled workforce. This helps them to get e reliable and accurate transcription service from skilled workforce. From maintaining accurate medical reports to easy retrieval of patient information and providing flexible dictation options, medical transcription professionals are expert at managing the entire process.
• Economical: When healthcare professionals outsource medical transcription tasks, they need to pay only for those services that they are availing. On the contrary, if they are taking the service of in-house transcriptionists, the overhead expenses of salary and maintenance of a new department need to be met on a regular basis.  
• Reduced workload: Making consultation reports, patient history report, laboratory report, and physical examination report may seem an easy task for some healthcare professionals, but the reality is not the same. These jobs consume a lot of time with fewer chances of control over quality and accuracy. By sharing the additional load of medical practitioners and letting them concentrate on their core task, medical transcription agencies are a great help.

Preparing transcripts for all types of medical reports and delivering them within the pre-defined turnaround time are the biggest challenges that offshore medical transcription agencies are expert in dealing with. A trusted medical transcription company not only helps clinicians, physicians and multi-specialty groups in preparing medical transcripts but also let them build a rapport of trust with their patients. When it comes to data security, medical transcription agencies share data in an encrypted form without disclosing patients’ details to the third party. So, why not search for the best medical transcription agencies offshore and benefit from their expertise?

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Have you come across to a situation where you wanted to record a patient’s data with clarity but not able to do it? As a healthcare professional, you understand the importance of medical dictation, especially if it results in the accuracy of the transcribed medical data. In case the recording is unclear, even a certified medical transcription provider would not be able to convert the data into records. Therefore, to ensure the proper recording of medical data, it is essential to keep the following techniques into consideration. These tips you should use while recording an audio file for a medical purpose:

Keep surrounding noises at bay: Try to choose that area where there is less surrounding noise. Medical dictation in the quiet and peaceful atmosphere can help in improving results and it also maintains the confidentiality of the patient. It is advised that you do not record in those areas where there are background noise and distractions. At times, the noise of air-conditioning can cause troubles. If you can’t go indoors for medical dictation then make sure you avoid areas with lots of traffic noises, windy areas, etc; which can hamper the audio quality.

Speak into the microphone with clarity: It is essential to talk at a normal pace so that medical dictation is audible to medical transcriptionists. Further, on the basis of the microphone, it is essential that a recorder should be held for nearly 3/4″ from the mouth in the upright position so that sound travels in the right direction. If you are using a tablet, check its mike to make sure that you are not covering it with your hand while talking.

Make sure only one person talks at a time: Brief your team about the digital audio recording and if they will also participate in the recording, tell them to speak only one at a time. Also, ask them not to speak to each during recording. Make sure they do not make noise while recording.

Do test before recording: Before you send the medical dictation, it is best to test it first. Talk a few sentences to check the quality of the recording. It will help you know the audio quality and your speech level. Also, prior tests would help you know the background noises that you should remove.

Dictate and save the information immediately: It is advised to dictate right after your encounter with a patient. In this way, the information will remain fresh in your mind and errors will always be less. Also, once you have finished the recording, ensure the safety of your data by transferring it either to your computer or transcription provider. Also, you should take the backup of the information on a USB drive to ensure the security of the patient’s data.

Be prudent while recording difficult terminologies: Many times, medical transcription providers may find it difficult to decipher medical terminology. To avoid this, take note of difficult words, drugs, similar sounding words and names of doctors. If you feel a scope of confusion, it is good to spell out the words. While most of the competent medical transcription providers will double-check spelling, but still it is important that you act carefully and leave no scope of confusion. Sometimes, when transcripts fail to transcribe the words, they leave empty blanks in the transcript. If this happens, it can lead to extra time and cost in getting the document transcribed.

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At last, it is necessary to avail the services of qualified medical transcriptionists who have experience and expertise in understanding a wide spectrum of accents and dictation. At Eyered Transcription Services, a leading medical transcription service provider, you can avail the services of reputed medical transcription providers as per your needs.  Here you get three convenient dictation options to choose from.

Immunology Transcription is a fast-growing specialty in the medical field. Just like any other specialty practices, immunology practice also needs an accurate transcription of physicians’ dictations related to patient’s care.

If you are looking for an immunology transcription services provider, a quick google search will bring up hundreds of service providers for you. However, choosing the right transcription service provider can become daunting if you don’t follow the right approach.

To help you out, here we have listed below some of the crucial elements that you should consider while choosing the immunology transcription service provider:

1. Quality & Accuracy: First and foremost, make sure you are carefully assessing the quality of transcription services being given to you. A minimum of 99% accuracy is necessary to ensure that you get trustworthy In case a service provider is advertising high accuracy, find out how they are assuring it. For instance, you can check how strong their quality control mechanism is. You can also ask for a free trial to evaluate their performance.

2. Competitive Pricing: Does the immunology transcription provider offer a combined price structure for all the various services offered? Or are there hidden expenses attached depending on which additional feature you opt for? The more simplified pricing is, the more it becomes easy to choose the right service provider. Along with the pricing, check the value for money as well. Some service providers offer incredibly cheap per-minute rates. However, whether they will provide quality and accurate services, it is hard to find out. In case you settle down for the cheap price, you may end up having to spend out in hiring the second provider or may waste your time in redoing it.

3. Data Security: Make sure the transcription service provider you are choosing has robust internal processes. It ensures that they are ready to maintain the confidentiality of the information stored in audio files. A service provider should work towards preventing the leakage of sensitive information. For complete peace of mind, go with that immunology transcription provider who can assure complete safety of your data.

4. Team: The next trait that you should look in a service provider is the experience and expertise of the team who will be working on your file. The best transcribers would be native language speakers, trained quality analysts and subject-matter experts. Their expertise would help them pick up even the softer aspects of transcriptions like slang, dialects and other cultural aspects. Overall, it will assist in improving quality.

5. Scalability: If you’re looking for bulk transcription services, it is essential to choose an immunology service provider who is backed with this kind of experience. In case you don’t, your transcript may arrive late or deliver with errors.

6. Feedback:  Look at their past work to see what they are capable of. Further, read the testimonials and referrals on their websites in addition to third-party sites.

7. Add-ons: Finally, before zeroing in on one immunology transcription provider, check if they offer any supplementary services or not. Working with a provider that gives value-adds services like copyediting, proofread, captioning, and subtitling can be a cost-effective option.

For most of people, choosing the right immunology transcription provider may seem like a gigantic task. However, by spending some time on research, you can ensure the safety and quality of your transcription.

For your transcription needs, you can contact Eyered Transcription Services who has been offering quality transcription services to over 175 healthcare organizations since 1999. Here, you can get a free 7-day trial during which you can evaluate quality and turnaround before signing up.

IME medical transcription can sometimes become faulty if errors occur during the transcribing process. Irrespective of how prudent you are, human errors are inevitable. Even the best of IME transcription providers could confuse with certain medical terms. For better understanding, here we have listed below some of the common medical transcription errors that could prove costly.

Words that may sound similar: A proper medical treatment can be given only if the diagnosis is proper. A proper diagnose can be at stake due to certain words that may sound similar. It happens many times that doctors leave their patients in the hands of their juniors for collecting medical information from the patient. If the physician addresses hypertension as hypotension, it could lead to the wrong transcription, leaving the patient to a cure that he/she may never need.

Grammar and Spelling Mistakes: Even if the physician doesn’t make any mistakes in pronunciation of words, however, if the knowledge of the transcribers is not dependable, similar sounding words may be misspelt. There can be grammar mistakes as well. It can lead to treatment that a patient may not need.

Numbering Errors: Another common IME transcription error is the mix up of numerical values. These values are important when the doctor starts a treatment. The problem is that every patient needs a different treatment pattern. A doctor may prescribe medicine and dosage on the basis of a patient’s medical condition. For instance, if a doctor dictates 50 and the transcribers write 5 or vice versa, the effects could be life-threatening.

3. Mishearing: You use the incorrect word because you heard the word incorrectly. However, mishearing can cause trouble to the patient.
4. Atomic Typos: An atomic is a small one letter word. You type one wrong letter and type a word that exists, but it is not similar to the intended word. A one-letter mistake can change the entire meaning of a sentence. The sad part is that if you type a word that exists, then even a spellchecker would not be able to catch the mistake. Here are some of the examples of such words;

• Accept Vs. Except
• Nuclear Vs. Unclear
• Peace Vs. Piece

Lab Errors: Physicians may sometimes talk too loudly or fast or fail to pursue while dictating their prescription which can often cause problems for medical transcriptionists. Often times, medical transcriptionists are left to guess only, which can lead to mistakes.

How to Avoid Transcription Mistakes?

Making mistakes can prove fatal especially if it is related to medical transcription. Here are some steps that you can take to avoid transcription errors:

• Get rid of background noise
• Educate your clients about the importance of high qualitative medical recordings
• Check resource materials along with references. Look up for any words with which you are not familiar with. Make use of reliable resources while doing research.
• If you don’t know the spelling of certain words even after researching, ask your client about the spelling or flag the term.
• Even if you are using spell-check or another tool, make sure that you proofread the text.
• Proofread all the medical transcripts once you have completed them. It is the only way through which you can find typing errors, inconsistencies of words that don’t make complete sense.
• Ask the other person to proofread your content
• While checking the transcript, listen to the complete recording
• Pay due attention, use logic and think about the recording content

Conclusion

IME transcription errors could prove extremely expensive. A lot of patients around the world have had fatalities due to errors in medical transcription. A simple typo error can adversely impact the course of treatment and people have to pay for these errors with their lives. No matter how efficient medical transcriber is, life is nothing with which risks can be taken.