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April 2019
April 24, 2019

TIPS TO FOLLOW BEFORE CHOOSING A MEDICAL TRANSCRIPTION COMPANY

Selecting the best medical transcription service provider for your practice will play a very vital role because it will have a substantial impact on the efficiency of your healthcare services. As the healthcare industry is growing, it has started including very advanced and latest technologies. Nowadays, healthcare providers, including the doctors, surgeons, nurses, clinical psychologists, etc have also the pressure to adopt the latest knowledge and technology to provide the best possible treatment to the patients. Apart from the treatment of patients, they also need to maintain the health records of the patients to keep up with the HIPAA – compliance standards. So, hospitals, clinical labs, and physicians require services for medical transcription in the United States to transcribe their recorded material to the HIPPA-compliant format.
The increasing demand for medical transcription services has resulted in the growing number of medical transcription companies. With so many options available there, everyone can get confused while choosing a service provider for the record-keeping process. The most important thing that a client needs from a medical transcription company is quality work. The quality of work consists of many portions like timely billing, physician satisfaction, and patient care, HIPAA Compliance, and joint commission accreditation.

Here are the following tips to follow in choosing the medical transcription for superior medical transcription services:
1) Innovative Technology:
The company should be financially stable enough to provide your facility with the latest technology that is the basic requirement of the market today. Having technical infrastructure for a company is necessary to keep pace with the demands of the customers. As more facilities move towards an Electronic Health Record (EHR) a company that can provide the integration to the EHR along with the tools for physicians and staff to navigate the system to be able to track remotely.

Certified Transcriptionist and specialty experience:
Sometimes you need the documents transcribed might be very different from those of other specialties, so it’s very essential to ensure the company you contract with has experience serving your specialty. It can be done by checking references and asking to see the examples of their past work for your field. If the company provides you with a list of references, they can be the probably only the favorable ones. You can also check whether the company employs certified medical transcriptionists who are well-trained and experienced.
Once you have chosen the medical transcription company to work with, you can start dictating. There are numerous ways to do this and methods might vary based on the service you have selected. Sometimes, physicians dial-in to the company’s database by phone and dictate into the system, where a transcriptionist gets the access the recording and gets to work creating the written record. Most of the times, doctors use an audio recorder and digitally upload the files to the transcription service. You can also send recorded tapes through snail mail, but it might impact the overall turnaround time. Physicians are using the software and employing transcription services more as proofreaders and editors, too.

3) Offshore and Domestic Services:
Another consideration for a medical transcription company is how much transcription it performs domestically and how much it is offshoring. Sometimes duplication results in a cheap rate, but sometimes at the price of accuracy. You should also consider your needs, if the majority of the transcribed documents are for use only, maybe going with an offshore -heavy service is for you. If the documents need to be transcribed must be perfectly accurate. Like communications with other providers and health systems, obviously, you will want the transcription to be done domestically.

4) You should pay for only What you need:
Most of the medical transcription companies pride themselves on flashy features and optional components. While some might be useful for you or your staff, it’s worth considering if someone really needs all the bells and whistles. If all you need is effective, accurate transcription, then only pay for the basic package. As always, inquire about the level of support you can expect from the medical transcription company if something goes wrong.
“Some companies can be very expensive and want to give you all the bells and whistles when you only need the basic package”, First of all, you need to get to know how much it will cost, is it a one-time price or do you pay for the software/hardware and then a monthly or yearly fee.

TIPS FROM EXPERTS:
You Should Spell Everything Correct in the Contractual Terms:
When you are negotiating with any third-party service, it’s very essential to know exactly what you can expect from them for what cost. It means taking the time to sit down and negotiating the contract that you need line by line. It can be an arduous task to make sure every last detail, even you may also use the terms of the contract to hold the organization accountable for its performance. You should always try to build quality metrics into the contract.

You Should Make Sure That The Software interfaces With Your Existing System Smoothly:
The software that we might use, either in our own or in conjunction with a medical transcription service, should be compatible with our Electronic Health Records (EHR). Today when the healthcare industry is increasing rapidly in the digital world, the ability to generate and share records across platforms – both in our office and other provider’s offices – is invaluable. Softwares those are required for the transcription process need to be able to communicate properly with all the electronics aspects of your practice.

Try To Focus On Getting As Short A Term As Possible:
Finally, you should try your best to negotiate the short contract, search for a medical transcription company that can offer a monthly subscription. Some companies try to lock in the longer term contracts, but it’s best to talk them to one year or less. If you see their medical transcription service first, and you are satisfied, then you can obviously extend the contract in the future

By: Anna williams Category: blog
April 12, 2019

What Is IME Transcription? Some DO’s and DON’Ts Of an IME Report


IME Transcription stands for Independent Medical Evolution transcription. It is a comprehensive review of the medical report of a patient performed by a doctor not earlier involved in the patient’s care.
     It is usually performed for a legal purpose, such as evaluating eligibility for the worker’s compensation or benefits or disability benefits related to an accident or an injury. The qualified medical evolution is the same thing as an IME.

IME transcription covers the following topics:
– Entire description of the patient’s medical treatment including a full review of available records,
– Physical examination,
– Consider the additional report reported by the private investigator,

– Determining as to whether the patient is going through the permanent disability or it’s nature and degree.

The format of IME report is very different than any other report type. It becomes very essential to obtain a model report or template to use as a starting point, even though the sections dictated may vary.
If we talk in brief that what is the exact process through which it goes. It includes the following sections:
1) Introduction:
The first that an IME does is to mention the full name of the patient, the exact date of injury or the onset of the report, and the purpose of the report. If it is related to any insurance or disability claim, a case number is given.
Re: Patient, Unfortunate
DOB: DD/MM/YEAR
Case#: 12345678
Date of Injury: DD/MM/YEAR
Date of Checkup: DD/MM/YEAR
The first paragraph of the report compiles the purpose of the report.
2) History and Current Complaints:
The case history can be given in the single large section titled history or be classified in the subheadings. It provides detail about who the patient is and how he reached to be in his current situation. If the injury is employment related, it will definitely include the work history going back for years.
   There are many subheading used in the history portion including past medical and surgical history, family history, and social habits. Each and every encounter with the medical transcription provider may be listed by date and time.
 When the compensation is sought for the disability, a great deal of attention is focused on the patient’s physical and mental capabilities before and after the incident.
Almost anything can be included, if the requestor hired a private investigator to follow the patient around the watch.
If anyone has the slightest doubt about a word or phrase, can flag it for the dictator review.

3) Physical Findings:
IME is purely based on the review of the records, but many times  there’s an in-person examination as well. This exam is limited to body parts/systems related to the reason for IME but can go on to detail, resulting like Hand grip strength, circumferential measurements of both upper extremities showed left arm, left forearm, right arm, and right forearm.

4) Diagnostic Studies:
The examiner reviews and comments on the results of laboratory tests, MRIs, and other diagnostic studies. This discussion may be under such kinds of headings or also can be incorporated into another section.

5) Medical Records Review:
An IME often includes the documents that the examiner reviews as a part of the evaluation. Such documents contains the reports from workplace visit, treatments, and diagnostic procedures the
patient received. The record list may be dictated near the starting of the report as part of the introduction or just before the examiner renders the conclusion.

Conclusion:
This is the place where IME reports get widely divergent. The resulting conclusion consist one of three formats.
– Simple Yes/No
– A series of answers to specific questions
– A series of subheading related to rating degree of disability.

Physician Certification:
A report that is especially created for the legal use often conclude with a physician certification. It consists of a few lines that explains the examiner’s credentials, followed by a place for the examiner to date and sign the report and attest to its accuracy. It can be added to the document after the transcription or as part of the transcription.

An Independent Medical Evaluation (IME) reports doesn’t come only with a lot of pressure, it also requires meticulousness. While we want to serve our clients. it’s never a good idea to sacrifice the integrity of your IME report by making mistakes.



Here are some of the DO’s and DON’Ts of a good IME Transcription report.
5 DO’s Of A Good IME Report:
1)Make Your Report concise and uncomplicated:
While you feel yourself dealing with a very complicated situation, your report must remain clear in all aspects. Keep your words always clear, and your conclusion brief.

Doing IME Transcription WIth Mobile

2) Define Terms properly for Non-Medical Personnel
The IME report contains so many typical and technical words used in medical, shorthand, abbreviations etc. When you don’t find the simpler words for such kinds of words, you should define them at the first time. It will all help to make your report more clear and accessible.

3) Focus on Quality over All:
The most important thing, in the client servicing, is customer satisfaction. You should start from a professional IME templates to make it easier to create consistent, high-quality reports.

4) Back Up Your Statements With Facts and Documentations:
Many times, everyone is not able to understand some of the information you present. To avoid ambiguity and misunderstandings, you should always include the supporting documents.


5) Strive For A Measured and Objective Tone:
Keep your report out from emotion or aggressive language. If your report veers into that kind of languages, readers will view it as biased and it won’t be a good sign for your business.

5 DON’Ts Of A Good IME Transcription Report:
1) Do Not Sacrifice Your Credibility:
If IME transcription brings a good source of income for you, it’s very essential you remain credible and professional with reporting. Clear and concise language makes it easier for the transcriptionists to finish the job with no errors in the copy.

2) Don’t Use Absolutes Or Contradictions In Report:
If an examiner makes an easy mistake to pepper their statement with absolutes. You should only use absolute phrase at that place where there is only one answer. Rarely is something applicable to all people at all times.
 This also applies to contradictions. You may think to do it to add some clarity, but it only adds confusion. If anyone finds just one example where your absolute statement isn’t so absolute, it can invalidate your statement altogether.

3) Don’t Add Any Kind Of Prejudice in Your Report:
The IME report should not contain any types of non-medical opinions or personal feelings on the situation. It should not show your own belief or lifestyle. You must remain impartial in each and every way.


4) Don’t Add Anything Extra To Your Report:
The independent medical examination serves a purpose. Don’t deviate from the topic. Always keep yourself focused. Never try to add in irrelevant data from unrelated things.

5) Don’t Use Uncertain, Vague, Ambiguous terms:
The IME report must show confidence. You should avoid the statement that sounds like you are making a guess. Always try to keep your report states what is and what’s known. Your report should not contain statements that contain uncertainty.

You can always contact Eyered Transcription for EMR Transcription and all types of transcriptions for transparent and satisfactory services. We have been doing this for 20 years and we have more than 100 satisfied clients. You are always welcome here with your every type of queries through our email or call.

Know the Pitfalls in IME Transcriptions and How to Avoid Them

How do you determine that your medical transcription company’s IME Transcription Solutions are optimum?

One of the most thriving domains of the health care industry is the medical transcription industry! Along with a few other allied health care services, the last two decades have observed the rise and shine of medical transcription services as well all across the globe. Services provided by the medical transcription company are a core requirement of various health care professionals especially, the doctors and physicians. Outsourcing medical transcription services saves a lot of time and cuts costs but while you seek to outsource for medical transcription, you must ensure that your medical transcription company is also capable of providing you with optimum IME transcription solutions as well! This is absolutely essential because IME is an integral process and not every medical transcription company can provide optimum solutions for IME transcription. Thus, IME transcription should be outsourced to a medical transcription company that has skilled and experienced professionals but before we get into the details of the parameters that can help you determine whether IME transcription solutions that are offered by your medical transcription company are optimum or not, let’s first understand what IME transcription is?

IME, commonly abbreviated for independent medical evaluation is the process of reviewing an individual’s past and current medical history. IME is a time consuming process that requires the physician to conduct a detailed medical evaluation of an individual which is why the physician has to dedicate a considerable amount of time to ensure that the IME reports are accurate to the core! IME reports are typically used during medico-legal and insurance purposes, For instance: In procuring denied claims. This process is known as IME and the transcription of this particular process is known as IME transcription.

Now that we understand what IME transcription solutions are, let’s understand the parameters that determine whether the medical transcription company you seek to hire is offering you with optimum IME solutions:

  • Effective Communication: The medical transcription company you hire for IME transcription solutions should have a team of medical transcriptionist professionals that have effective communication skill. This is a key requirement because the transcriptionist will need to communicate with the physicians on a regular basis. They will need to procure all the data from the medical dictation and medical records to create an IME report which is why it is absolutely essential that the medical transcription company you seek to hire for independent medical evaluation transcription services should have transcriptionists with expert communication skills, especially in the English language. 
  • Customized Formats: Offering customized services to clients is an essential element of any business is it any category! Let’s explore how does it apply to the medical transcription company in terms of IME solutions? Well, IME transcriptions are highly specialized and very often, the physicians require that the transcriptionist creates the report according to their format. Thus, it becomes absolutely essential that the transcriptionist is able to create and customize the final IME report in the required format. It is possible that the sections of IME may vary which is why it needs to be handled by skilled professionals because the final formatted report cannot be anything less than accurate.
  • Experienced and Skilled Professionals: This goes without saying but for me transcription solutions to be optimally processed, it is absolutely essential that your reports are being dealt with experienced and skilled professionals. They should not only be thorough with the medical terminologies but they should have an inkling of medico-legal and insurance processes as well. They should not only be well versed with medical terminologies but they should be able to understand the legal and insurance data as well in order to deliver an IME report of the highest quality. If the transcriptionist of your medical transcription company is inexperienced, then the IME report may lack consistency with the risk of being inaccurate. 
  • HIPAA Compliance: One of the most important factors to pay attention to while hiring for IME solutions is that your medical transcription company follows HIPAA compliance. It is absolutely crucial that the services provided to you are HIPAA secured and all the medical transcriptionist professionals adhere to HIPAA guidelines. They should at all times have all the means to ensure that the patient data is safe and secure. 
  • Quick TAT: IME reports are often time-bound and they need to be submitted within the specified deadline. This is because the submission of IME reports is often pre-determined with a deadline. Hence; to ensure that the workflow pattern is always smooth, the transcriptionist should deliver the final report within the specified timeline. If a medical transcription company is focused on providing the best IME transcription solutions, they will ensure that they are able to deliver impeccable IME reports within a quick turnaround time!
  • Extra IME Transcription Services: Not every medical transcription company offers additional IME transcription services like iPhone dictation apps and electronic signatures but if your company does offers these kinds of services, it is an added advantage!
  • Dedicated Account Managers: A Medical transcription company that is focused on providing you with best IME solutions will not hesitate to dedicate an account manager so that you communicate with them in real time and discuss each and every detail of your project with them.

While looking for optimum IME solutions in a medical transcription company, it is absolutely essential that you consider the above mentioned factors! These factors that have been listed above set some parameters to narrow down a medical transcription company that is focused in providing optimum solutions for IME Transcription Services.

We, at EyeRed transcription services, are very focused on providing you with both of these solutions! We understand that independent medical evaluation reports require specialized services and a skilled workforce. At Eyered, our professionals are experienced and skilled experienced! They have also dedicated professionals that are focused on carrying out IME transcription services so that you always receive a high-quality medical report.

Electronic Health Records have truly transformed Medical Transcription and the Transcriptionists Role! Let’s discover how?






By: Anna williams Category: blog
April 8, 2019

The Need to use transcription with EMR system

EMR Transcription consists of transferring the physical, written medical records of patients on a digital medium. Doctors use paper, as usual, or dicta phone at the place of place in recording the condition and treatment of the patient. After that these records are transferred to a digital, usually computerized format, by an EMR medical transcription company. These records are also stored on computers instead of on paper and in files.
             
There are so many reasons that we need to use transcription with EMR system. As the healthcare industry is growing, healthcare practices are implementing Electronic Medical Records (EMR). If the medical transcription industry is eliminated tomorrow for good. The medical professionals can discover your transcription through your EMR system. It will obviously boost productivity, accuracy and many more beneficial things.


Here are the following reasons that a practice should use transcription with the EMR system.


1) It Increases Productivity And Saves Time Too:
EMR system allows the physician to maintain their productivity rate. The schedules of the physicians are obviously very busy, as they should be – overall they are the primary source of earning in the clinic. Having physicians’ type patient notes into an EMR system would waste of their valuable time, and will also lead to them seeing fewer patients. So, Using of EMR system can definitely bring the changes in the productivity of the physicians.
2) Increases The Accuracy Level:
As we all know physicians prescribe very fast and very rough. Physicians types of notes can lead to a high type of error rates. The physicians are often multi-tasking or rushing from one appointment to another appointment, so the quality and thoroughness can be compromised. The quality and quantity can’t be maintained at the same time. But the medical transcriptionist does a quality check of the report and have a 99% accuracy rate. Whereas many physicians complain of copy-paste or copy forward function on EMR, that can lead to the wrong information being stored in the patient’s system.

3) Reduces The Extra Cost Of Data-Entry:
Physicians are too valuable of a resource to be used for a data-entry task. Recruiting a medical transcriptionist in the premise can cost of so many things like salary and benefits. The voice recognition systems are very costly and have been showing a higher error rate than a human medical transcriptionist. By using medical transcription services, practices will reduce the overall operating cost, and most even find their reports are done faster and with fewer errors.

4) Revenue Maintenance:
Typing notes for each and every patient slows doctors down and leads to  them seeing fewer patients than expected. Seeing fewer patients will definitely decrease the revenue of the clinic or the hospital. By including the dictation techniques in their medical practises, physicians can see many more patients  daily basis that will definitely make an increment the revenue of the clinic. So by using dictation, raise the revenue of your healthcare or of your clinic.

5)Helps in Enhancing Usability and Making Useful Notes:
By using EMR system, the transcription has become easy for a doctor to tell the whole story of a patient at one time at one place. Transcription with EMR system allows a physician to tell the complete story of a particular patient than worrying about template fillings, generalized drops downs. Telling the complete with EMR with dictation will clarify the patient’s record and it definitely leads to a proper chart that can be easily used for the medical billing personnel.


A doctor prescribing

Why Choose EMR Transcription Services From Eyered TRanscription?
If you choose offsite EMT transcription services from Eyered Transcription, you can get enough time to focus on patient care instead of administrative functions that involve code keying and terminologies into EMR transcription. Our smooth EMR transcription service will bring you more per dollar. Get cheaper, faster and better solution tailored for your requirement and budget size.


Here are the reasons why you should choose Eyered Transcription for EMR Transcription Services:
Certified EMR Transcription Provider:
Eyered Transcription is a HIPPA-compliant and ISO certified EMR transcription services provider offer services that fully goes with regulatory compliance of the industry.

Experienced And Passionate Team Of Transcriber:
Eyered Transcription has a very experienced and passionate team of transcribers who has been doing EMR transcription services for 20 years for various types of transcription projects. Our team is well aware of all the coding systems like ICD-10, ICD-11 to discharge the service in a risk-free manner.

Cheap Pricing Options:
Our wide range of services will let you save up to 30 to 40% in cost because we value our clients. We only and only charge 7 cents per line that is below the average in the transcription industry.

Turnaround:
You can save your precious time to partner with us. By a whopping 50%, you can lower your TAT. It will allow you to focus on the more aspects of the treatment and patient care.
EMR Transcription Services We Offer:
When a clinic or practice outsource the EMR Transcription. The team of EMR transcriptionists of Eyered Transcription carries out EMR services from inception to completion in the quicker and accurate manner. The professionals who perform EMR documentation of patient encounters using handheld audio recorders can send dictated recording by uploading the same on our server.
After converting EHR transcription into written documents. We notify you through email. By securely logging into our system, you can easily and securely download the electronic medical records.

By: Anna williams Category: blog
April 3, 2019

Medical Transcription As a Career Option for Doctors

Medical Transcription has become very necessary especially for the healthcare sector.  The medical industry is going through a big technological revolution
nowadays.  A scientific realm has been formed named -Healthcare IT –  by bringing Medicine and IT altogether . It has opened the doors of opportunities for both healthcare and non-healthcare professionals.
    A field that is largely explored by the non-professional professionals, medical transcription has yet the benefit from the skills and  the expertise of professional medical transcriptionists. There are following opportunities for medical graduates to initiate their career as a medical transcriptionist.

What is Medical Transcription?
In simple words medical transcription is a process of converting medical dictations ( Digital Voice ) into textual format (generally in word document). The voice files has usually the voice of medical professionals, mostly physicians or their assistants dictating for a physician. The doctor dictates notes on patient encounters and the same is made available in a digital form that a professional medical transcriptionists listens to and types in words. The purpose of medical transcription has primarily two fold. The transcribed document is served as a medical record that a physician needs to make available to the insurance company in order to have hs claim approved.

Flexible Timing and opportunities to work from  Anywhere:
Medical Transcription is a great solution for practicing medical professional who want time allocation a change. Many firms offer you working from home even, helping doctors will earn extra income while continuing on their medical journey. It can be more flexible like you can work from home or from anywhere, at home or in the office, and with scheduled times too. A number of certified and passionate medical transcription graduates work online It doesn’t only gives you much desired flexibility but it also helps you to save on expenses like traveling, park, gas, and more.
Why Doctors Can Become A Medical Transcriptionist:
To begin as a trainee in medical transcription, you must be a graduate.  A degree in any extreme would make you eligible to work in medical transcription sector.  However, your medical graduation degree can add value to your educational qualification and boost your chances of getting hired. Your acquaintance with medical terminology also makes you fitter and more comfortable in this field. you will also be able to comprehend the medical terms and abbreviations used in the recording. Where the other students in medical transcription programs require classes in anatomy, pathology, physiology and medical lexis, physicians on the other hand, doctors would get it convenient to get into such a setting. Almost seems like the job is inviting the medical graduates.

How Much Is A Medical Transcriptionist Paid?
Usually, the medical transcriptionist as a freelancer or a full-time employee is paid on an hourly basis or based on the number of lines and the number of words they transcribe. With the advancement in technology and the rising demand for qualified medical transcriptionists., the profession has got a major facelift. The Bureau of Labour Statistics has predicted that within a few years, the number of medical transcriptionists will rapidly increase into triple figures.
             Nowadays, on an average a medical transcriptionist trainee gets a stipend of about $1000 per month. An experienced medical transcriptionist earns 70,000$ per annum. And like every other business, higher productivity would definitely lead to higher earnings.

Where is a medical Transcriptionist employed?
There are so many healthcare-related industries where medical transcriptionists are needed. According to recent statistics, 25% physicians and 35% hospitals and their clinics, and many more administrative healthcare providers need medical transcriptionists for documentation purposes.
   Many of senior medical transcriptionists work from the comfort of their homes and according to their terms, as freelancers too. By doing so, medical graduates can get more time with their studies, and with their families and also can generate extra income to take care of their financial responsibilities. By doing so, they can also continue their studies smoothly without facing any problem.


Two young doctors talking about medical transcription

CAREER GROWTH:

The medical transcription industry has been expanding. With the industry growing, there will be many more job opportunities in the medical transcription business. The bigger medical transcription company, United States based Eyered Transcription has more than 100 employees at present and planning to expand its strength. After two years of experience, a medical transcriptionist can apply for Certified Medical Transcriptionist (CMT)  and later for a Medical Language Specialist (MLS) certification to bring in higher remuneration. The capable MTs can move on to become supervisors, trainers, editors, and managers of training units.

A number of practising doctors are also working as medical transcriptionists . Sometimes the exact transcription of dictations becomes very complicated and time consuming for the medical transcriptionist, then the physicians need to do this by themselves. So if a medical graduate already knows all the techniques and skills about transcription that will be very beneficial for him too. If the practitioner or a clinic doesn’t have so much workload, then medical transcription can be done by the physician too. So if a physician comes from a transcription industry that will be more convenient for him to establish clinics.

Choose Eyered for Accurate Medical Transcription:
Eyered Transcription is a 20 years old medical transcription company. It has been one of the leading medical service providers to the client across the United States for a long time now. It has been in the healthcare industry for 20 years and its experience has given enough confidence to handle any kind of medical transcription requests. Our team of very passionate and experienced transcriptionists has always been on their toes when it comes to being updated with the latest trends in medical transcription. Our team is expert at adapting to new trends. We train our medical transcriptionist for many years to deliver high-quality, accurate results (approx 99% accuracy rate) within a quick turnaround time, and provide a free trial option so that anyone can judge our transcription services before outsourcing the entire project.
   If you are looking for the medical transcription service provider with accuracy and punctuality, then you have come to the perfect place. Get in touch with us or talk to our representatives. They will be very happy to help you.


By: Anna williams Category: blog