Undertaking medical transcription in-house means the healthcare facility would have to manage people, records, technology, turnaround time along with other variables associated with medical transcription services. However, outsourcing medical transcription eases things for hospitals and healthcare centres. In fact, healthcare centres of the U.S.A and UK are increasingly availing medical transcription services through offshore locations because it offers the following benefits:

1. Cost-Effective Option

One of the main benefits of outsourcing medical transcription services to offshore location is that services offered at these locations are affordable. Also, there are built-in cost benefits like:

• Low per line rate
• Low direct labour costs
• Low expenses in HR, administrative and training areas
• Low annual maintenance costs for maintaining digital transcription equipment

1. Leverage Industry Expertise and Experience

Clients stand to enjoy advantages from the industrial experience that offshore medical transcription service providers such as Eyered have. These medical transcription providers are backed with years of experience and enjoy working on a wide array of medical records, like:

• Discharge Summary
• Operative Note
• Emergency Room Procedure
• Progress Note, etc

One of the notable benefits of availing offshore medical transcription is that service providers cross leverage their experience and expertise to provide high-quality services.

3. Benefit from Time Zone Differentials of Offshore Places

The different time zone between other nations and India works in favour of the clients. Due to this differential, it is feasible to download, transcribe and transmit back medical records overnight for access by the professionals in other countries, the following working day. Eventually, it lowers the turnaround time in the industry.

4. Get High-Quality Medical Records

Offshore medical transcription service providers comply with international standards and follow stringent quality & assessment procedures. Here, the quality & assessment procedure includes:

• Proofreading
• Editing

• Reviewing of completed records

Medical transcription service providers carefully measure their performance to ensure it adheres to a quality level. This is one of the unique benefits of using offshore medical transcription service.

5. Low Infrastructure Investment

Running an in-house medical transcription means investing in high-end dictation equipment along with state of the art software for transmission, downloading, typing dictation and submitting the information. However, health facilities can benefit from offshore medical transcription services as they don’t need to block their investment in costly medical transcription equipment.

6. Reduce HR Responsibility in Hiring and Administrating

Human Resource departments of healthcare facilities can cut their time and resources which they otherwise would have to spend on hiring, training and maintaining medical transcription record and staff on their paycheque. Medical transcription is needed across all departments along with 24×7 on-call and emergency room services. It also means an intensive staff requirement which comprises of sizeable hiring, payroll processing along with other admin duties. However, all this reduces if the medical transcription service is outsourced.

7. Easy to Manage Staffing Fluctuation, If Any

There can be seasonal fluctuations in the in-house medical transcription team, especially during public holidays. One of the benefits of offshore medical transcription services is that these seasonal fluctuations in staffing don’t impact the workflow and productivity. For instance, in the USA, medical centres are usually understaffed during Christmas and Thanksgiving Day. By outsourcing medical transcription services to India, they can ensure their work goes on without interruptions. Further, the offshore medical transcription services ensure that hospitals remain unaffected by employee attrition level. 

8. Easy Accessibility of Records

Transcribed medical records are usually available on the service provider’s service for over two years. The benefit of offshore medical transcription is that it gives secure and password-protected access to users who can retrieve old medical records at any point. In fact, they can view, print and distribute medical documents to multiple destinations through the internet. Overall, it gives a high level of confidentially at different stages.

In the healthcare industry, every second count. So, instead of juggling with medical transcription work, it is in favour of healthcare centres if they outsource their services. After all, it is always useful to have an expert.

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Doctors, physicians and other healthcare professionals plays a vital role in saving people’s lives as well as improving the quality of their lives. Their job requires long hours of work and often sacrificing personal interest to fulfil their duties. It is prudent for health care professionals to get assistance from efficient administrative and non-administrative staff to perform their task efficiently and focus on their core activities. It is one of the reasons for growing importance of medical transcriptionists as they provide valuable assistance to health care professionals.

Professional medical transcriptionists assure that your documents are exactly as you need them and when you need them. They use state of art medical dictation technology and employs qualified and experienced medical transcriptionists along with software technologies to provide end-to-end solutions. Each and every medical transcription undergoes a thorough review from our quality assurance team to guarantee best possible results.

When you outsource medical transcription services to professional transcription company, it usually includes some or all of the following features:

• Medical transcriptionists convert spoken language or medical dictation by health care professional into written, typewritten or printed form through internet based medical transcription platform
• Transcriptions or medical dictations are obtained from virtually all kinds of formats, including digital files, DVDs, CDs, and older technology like cassettes and microcassettes.
• Fast electronic delivery of transcribed documents to meet fastest turnaround time
• Comprehensive monitoring capabilities for e-signature, printing, faxing, speech recognition, TAT’s and line counts
• Seamless transition from your current transcription service within shortest span of time usually 24 to 48 hours
• HIPAA compliance to ensure redundant security of your patients’ information
• Medical dictation service offer via telephone line or upload via Digital Voice Recorder
• The use of state-of-the-art secure technology and encryption protocols for all transmission, storage, and access of information.

Professional medical transcription companies have dedicated professional transcriptionists to provide medical transcription services with all the bells-n-whistles like 24/7 availability, quick turnaround and accuracy. It is crucial that medical transcription is conducted carefully. There are many factors that go into successful medical transcription process including quality of the audio, number of speakers, time coding, subject matter and turnaround time.

Medical records are used for several purposes. It helps the doctors evaluate the current physical condition and know the most suitable treatment plan. It is also used for quick and correct follow-up measures. These records are used to bill insurance companies for claims and reimbursements. It is important to maintain medical records. With today’s advanced technology, it has become possible for healthcare professionals to get accurate transcription by using right technology and skilled transcriptionists. By outsourcing medical transcription, medical professionals can focus better on their key objectives and core activities, while medical transcriptionists make sure things don’t get miscommunicated that could jeopardize patient care. It is crucial that transcriptions are executed by highly experienced transcriptionists having expertise to transcribe specific medical terminology that is unique to each individual medical specialty area.

A medical transcription company has efficient and skilled people and resources to provide superior quality medical transcription services to healthcare industry such as individual physicians, medical practices, hospitals and other medical organizations.

When you hire an in-house transcription team, you need to manage everything on your own including people, resources, HIPAA compliance, technology, administration, turnaround time and other activities, apart from handling core business activities. When you are not specifically into medical transcription, outsourcing transcription services to a medical transcription company is a viable option as it makes things immensely efficient, rapid and convenient. More and more hospitals and healthcare centres in the U.S, Canada and Australia are increasingly outsourcing medical transcription work to offshore locations.

Lower Prices and lowest investment

One of the main advantages of outsourcing medical transcription services to offshore locations is that services are offered at highly competitive rates as compared to the industry standards prevalent in the U.S, UK and other developed countries. Hence, you will get per line rate, direct labour cost, administration cost and annual maintenance costs for maintenance of digital and transcription equipment at much lower prices than in developed countries. Also, running a full-fledged medical transcription require investment in high end dictation equipment as well as state-of-the-art software for transmission, downloading, typing and submitting dictations. When you outsource medical transcription to a medical transcription company, it saves you from blocking unnecessary capital in medical transcription resources.

Superior quality records

Transcription companies have expert transcription staff as well as administration staff to provide comprehensive solutions to the client from the beginning till the end. Also, these companies have substantial experience in working on an array of medical records like operative note, discharge summery, progress note, emergency room procedure etc. With their extensive experience in providing superior records of high accuracy, medical practitioners can rely on the quality of the services offered by them.

Faster turnaround

As there is time zone difference between developed and developing countries, it works in the favour of health care service providers in developed nations like United States, Australia etc. Medical transcriptionist download, transcribe and transmit records overnight for access by health practitioners in the U.S. It assures fastest turnaround time in the industry

Accuracy and security

Hiring a reputed medical transcription company assures that medical transcription is adhere to globally standardized, HIPAA compliant. In order to assures superior quality and accurate transcription services, medical transcription go through stringent multi-level QA procedures including editing, proof reading and reviewing completed records.

Unaffected by high attrition rates

High attrition rate is one of the major attrition of medical transcription services. The medical transcription services sector in the U.S., and anywhere else in the world, are characterized by high attrition rates. One of the benefits of outsourcing medical transcription processes is that hospitals remain unaffected by high employee turnover levels.

A medical transcription company makes it easy, fast, efficient and cheaper for medical practitioners to get transcription completed with high accuracy without any hassle.

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Pathologists are physicians who use various laboratory methods to diagnose and study diseases. Electronic media plays a crucial role in the pathology sector. Be it the conversations between doctors, pathologists and patients, medical history or any other sort of important information; the recording is more useful than just writing. However, in the long run, these recordings need to be converted into text format for the advantage of the medical professionals. This is where a medical transcriptionist helps. Why you need pathology transcription services, here are some of its reasons:

1. Time and Money Saver: When you hire a medical transcription service provider, it helps in reducing your money and time. These service providers not only transfer your files online but they also offer toll-free recording facilities. They have a quick turnaround time that can vary anywhere between 12-24 hours. Once the pathology transcribed reports are made, you can easily access them anytime. It helps in saving a lot of time and money which you would have to otherwise spend on generating reports in-house. Further, you can cut expenses on capital investment, training and infrastructure. In this way, you get more time to focus on other necessary aspects.
2. Efficient Medical Transcriptionists: When you hire the services of a reputed pathology transcription service provider, talented and experienced medical editors and writers write your medical records. As a result, these reports are of high quality and in close conformity to a customer’s expectations. Moreover, whenever a report is transcribed, it ensures that there is no missing data. Further, it is easy to take a backup of all the information for future reference.
3. Top-Notch Quality: Pathology transcription providers are aware of security, confidentiality and quality associated with medical records. Though they are backed with experts, they do not ignore the value of quality checks. As a result, once the medical records are created, they have to go through stringent quality tests before they reach you. It increases accuracy, quality and clarity of records. Moreover, your data is always secured as this information is not available on the public internet domain.

Medical transcription providers make the best use of the sophisticated tools to produce a high number of medical records in the desired format.

Pathology transcription services play a crucial role in curtailing the burden of healthcare professionals by providing necessary medical information in easy to comprehend write-ups!

Having accurate pathology transcription is necessary not only for you but for the complete peace of patient as well. Companies like Eyered support pathologists with the wide range of pathology transcription solutions, like:

• Doctor Notes
• Specimen Diagnosis
• Discharge Summaries
• Pathology Consultation Notes
• Operative Reports
• Clinical Record

Further, there are various companies which offer a free trial to help you understand and test the services before availing.

Choosing the third-party pathology medical transcription provider

In case you don’t want to have an internal resource to take care of your medical transcription services, you can hire the third-party that can provide a great deal of assistance. Make sure that you look at the following factors while choosing the transcription provider:

1. Cost: Be sure you understand the cost model that is spelt out in the contract before you sign it.
2. Turnaround Time: Most transcription service providers have a turnaround time of nearly 24 hours. However, some documents can be completed in a short-interval. In any case, if a company’s turnaround time exceeds 24 hours in standard documentation, it’s the time to look for another service provider.
3. Certified Transcriptionists: Make sure the company employs certified medical transcriptionists who are backed with years of experience.

A Quick look at some of the pathology transcription services that you can avail:

• Anatomical Pathology
• Clinical Pathology
• Forensic Pathology
• Molecular Pathology
• Transfusion Pathology

The medical field is a tricky area where there is no scope for errors. Therefore, it is in your interest to avail pathology transcription services and give complete satisfaction to your patients.

Medical transcription is an imperative part of the medical field where there is no scope for errors. With various companies coming up in the transcription sector, it is even daunting for medical practitioners to find out a trusted solution. Certain traits are inevitable if you want a trusted medical transcription provider. Let’s have a look at some of the traits of the best medical transcription provider:

1.Should maintain confidentiality

The personal information of patients should be kept confidential between the medical transcription provider and medical practitioner. It is necessary for a medical transcription provider to give safe services without violation of confidentiality norms. The best way to check the past record of a company in maintaining confidentiality is to do a reference check with its previous clients.

2.Should be efficient

A medical transcription provider offers accurate services with quick turnaround time. There are companies offering online medical transcription services with the turnaround time of 24 hours. The efficiency of such companies majorly depends on the frequency of errors and turnaround time. Lesser the number of errors, the faster would turnaround time and better would be efficiency.

3.Should be equipped with the latest technology

The technology using by transcription service providers for recording dictation and storing documents, define their level of quality. For instance, if the company is offering you online medical transcription services and using latest speed recognition methods, it becomes easy for it to curtail the frequency of errors in converting voice dictations into text.

4.Should offer viable online document management

A healthcare professional prefers getting the services from a reputed transcription provider for a long duration. In such a case, the transcription provider would end up accumulating a pile of documents which may not be easy to manage physically. Those transcription companies which have made a shift to online document management make it easy to search and extract information in a short time. The online medical transcription services quicken the process.

5.Should give free trials of their transcription services

Relying on others for transcription work is not easy and therefore, free trials can be of great help. Such medical transcription providers should offer free trials of their services to their prospective clients. For instance, Eyered, a leading medical transcription provider, gives a free 7-day, no obligation trial of services.

7.Should work in accordance to global quality norms

An eminent medical transcription provider works in accordance to global standards when it comes to monitoring and storing patient’s personal data. A medical transcription provider that conforms to these guidelines should be your choice.

8.Should be available for queries

Recording doctor’s dictation is not enough. A medical transcription provider should be available on a toll-free number to address queries and note down changes, if required. In many cases, email correspondence may not be the solution.

9.Should maintain openness in billing

The final price of transcription services play a major role in choosing between companies providing the same qualitative services. It is advised for medical transcription providers to maintain transparency in billing that should be free from hidden charges. Moreover, the best medical transcription provider doesn’t put any restrictions, like minimum volume of transaction limit, etc; on their clients.

10.Should give reliable dictation and transcription services

Varying from telephonic dictation to digital voice recording, a reputed medical transcription company offers different services to make their clients feel comfortable. The best medical transcription services provider should deliver encrypted files via email or post directly on the Electronic Medical Record (EMR) system of clients, as per the need.

Customised service is the requirement of the hour, and the medical transcription provider also looks for the same. The services in this field should not only be accurate and reliable but customer-friendly at the same time.

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